Evernote OCR review, how-to guide and troubleshooting

2018-09-07 21:45:52 / Posted by Rosa Reyes to PDF Follow @ Rosa

In this article, you will find how to use Evernote OCR and what to do if Evernote OCR is not working. Evernote is one of the best and most popular cross-platform note-taking apps. Versatile and powerful, Evernote allows users to easily create notes and save everything, from typed notes, handwritten notes, webpages, screenshots, images, photos, PDFs to voice memos, etc.

Everything in Evernote is searchable. ― Evernote

One of the features that make Evernote one of the best among its kind is Evernote OCR, which makes text in images and scanned PDFs searchable. The development of this feature is a part of Evernote’s effort to make everything searchable.


Evernote OCR review

evernote ocr handwritten

Evernote use OCR (optical character recognition) to recognize and identify the typed or handwritten text in images or scanned PDF documents to make the characters such as letters and numbers searchable. So far, Evernote OCR supports 28 typed languages and 11 handwritten languages.

The supported image formats are JPG, JPEG, PNG and GIF. The Evernote OCR engine will work properly only when the text is in 0°, or 90°, or 270°orientation. Evernote OCR does a good job of find typed or printed text in images, and its performance varies when it comes to handwritten text and notes. Handwritten text is way harder to recognize, and handwriting styles vary from person to person. But you can make Evernote OCR work more accurately by following these guidelines when taking handwritten notes.

As for OCRing scanned PDFs, currently Evernote OCR only recognizes the typed text in a PDF. And it won’t work if a PDF:

  • has more than 100 pages
  • is more than 25 MB in size
  • is encrypted
  • is damaged
  • is poorly scanned

By the way, when it comes to searching non-scanned PDFs, Evernote can easily and precisely find text in PDFs created by Microsoft Word, Adobe Acrobat other word processing apps.

Pros and cons of Evernote OCR

Advantages:

  1. Available for Mac, Windows, iOS, Android, and (image OCR only) the web app
  2. Easy to use
  3. Supports images and PDFs
  4. Supports multiple languages

Disadvantages:

  1. Users can’t select, copy, or export text after OCR is performed.
  2. Has restrictions when doing OCR on PDFs
  3. OCRing on PDFs can be tricky.
  4. It can take up to 4 hours for Evernote OCR to find text in newly attached PDFs.
  5. Evernote OCR won’t work on PDFs that are not indexed.

How to use Evernote OCR on Mac, Windows, iOS and Android

Unlike OneNote OCR, Evernote OCR doesn’t allow you to select, copy or extract text from images or scanned documents. This feature is useful when you store PDFs, scanned typed/handwritten notes, images containing text, etc. that you may want to use as a reference in the future.

Mac & Windows

Step 1. Open the Evernote app on a Mac or Windows computer.

Step 2. Type a word into the search box (in the upper right corner of the app’s interface). Evernote will start searching for this word in all notes. Evernote OCR will be activated automatically and start looking for this word in existing images and scanned PDFs.

All the notes contained the word will be listed. Evernote OCR will highlight the matched word in yellow.

evernote ocr mac

iOS

Evernote has released Scannable for iPhone and iPad. This and Evernote OCR together can make it very easy to quickly and effectively scan useful information, be it a handwritten note or a business card, and make it searchable.

Step 1. Download and install Scannable on your iPhone or iPad.

Step 2. Open the app. Point the camera at the page you want to scan. The app will parses out where the information is and capture it. Click the share button right at the bottom, and the picture will be automatically uploaded as JPEG.

Step 3. You can find the picture in Evernote as a new note and are able to find it by searching with the help of Evernote OCR. If the text is handwritten, follow the guidelines mentioned above to make sure the handwriting can be found.

evernote ocr ios

Android

Scannable isn’t available for Android, but Evernote for Android has a redesigned Evernote camera that can do the job.

Step 1. Open the Evernote app on your Android.

Step 2. Tap the + button in the lower left corner. Tap Camera. Point it at the text you want to scan. Save it as photo. Tap Save. And it will appear as a new note in your Evernote.

Step 3. The text on this picture will be searchable and be there for future uses.


Troubleshooting Evernote OCR not working

If Evernote OCR doesn’t work properly, the tips below may be helpful.

  • Make sure that the image or PDF file is supported. For example, Evernote OCR won’t find text inside a TIFF file. Even the file itself will display as a .tiff attachment instead of image in Evernote.
  • Save scanned handwritten text as image instead of PDF. Evernote OCR doesn’t recognize handwritten in PDFs.
  • Try doing OCR on a different platform. In our tests, given the same files and account, the OCR performance can vary on different platforms sometimes. If OCR fails on, say, the desktop version, you can try it using the mobile or web app, or try it later.
  • Exit Evernote and rename the database folder. This can sometimes fix Evernote OCR not working. You can also try reinstalling the app. But be sure to completely sync the notes before you do so.
  • Use Evernote OCR alternative. There are OCR tools that can do a far better job. You can easily use them to search and extract text or even images and other elements from images of various formats and PDFs.

Best Evernote OCR alternative

#1 Cisdem PDF Converter OCR

Cisdem PDF Converter OCR for Mac provides features including PDF OCR, image OCR, and PDF conversion/creation/password removal/compression. 

Unlike Evernote OCR, this app allows you to extract text, images, tables, etc. from images and PDFs. You can easily copy and paste, or attach them to your Evernote.

You can also use Cisdem PDF Converter OCR to directly convert PDFs (including the scanned ones) or images to Word, Excel, ePub, text, PPT, Keynote, RTFD and more, and the original layout and formatting will be kept. With it, you can do OCR in batch, which can help save time. It supports 27 Recognition languages including English, French, Italian, German, Russian, Arabic, and more.

Free Download

Step 1Add PDFs or images

Download and install Cisdem PDF Converter OCR for Mac. Open it on your computer.

Add one or multiple PDFs or images by dragging and dropping. You can add both native and scanned PDFs. All common image formats are supported, such as BMP, PNG, JPG, GIF and TIFF.

Step 2Select language(s) and output format

There is a language dropdown list. Click it and select a language or a combination of multiple languages.

From the output format dropdown list, select to TXT, to DOCX, or to EXCEL, etc. You can later save the needed text or other data as an Evernote note.

ocr output format

Step 3Adjust OCR 

This Evernote OCR alternative allows you to manually adjust OCR recognition according to your need. Clicking the setting icon to open the OCR window. You can rotate the selected PDF page or image, change or resize the areas marked as text, or image, or table. This step is optional.

adjust ocr recognation

Step 4Start doing OCR

Click the Convert button. Choose a folder to save your OCR’d files. Click Save.

#2 OmniPage

If you are a Windows user, this Evernote OCR alternative can be a good choice. There are four editions provided: Standard, Ultimate, Server and Capture SDK. You can choose one of them according to your need. The Standard version is recommended for personal, class and office use. This OCR app can convert PDF and image files to various kinds of searchable and editable files such as text and Word documents.

Step 1. Open the app on your Windows PC. Add or PDF or image file by clicking on Open File.

Step 2. Wait for the file to load up. Click on Automatic. It will immediately start doing OCR on PDF or image.

omnipage ocr

Step 3. After the OCR is done. You can export the file to needed format, or copy and paste needed text to Evernote.


Conclusion

Evernote allows you to save pretty much everything. At the same time, the OCR feature makes it possible to search everything you have saved to Evernote. This feature enables you to easily search files for references and manage files. However, it could have been more powerful by adding features such as extracting text. Fortunately, there are Evernote OCR alternatives that can do a better job. They can help you make the most of Evernote and improve productivity.

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