Get the Top 5 Ways to Edit PDF on Windows 10/11 (Online or Free Download)

Jose Henline
June 13, 2023 Preview 5.8K Preview 1
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As the most popular operating system around the world, every upgrade of Microsoft Windows has attracted the attention of the public. Among them, Windows 10 and Windows 11 are the most used versions.

Some of those who need to work with cumbersome PDF tasks on Windows 10/11 may ask: Does Microsoft Windows have a PDF editor? How to Edit a PDF on Windows 10/11? What is the Best PDF Editor for Windows 10/11? Hold on a minute, you can find the solution in this article in no time!


Does Microsoft Windows Have a PDF Editor?

The truth is no, there is not a built-in PDF editor on Windows currently. Microsoft Edge provides a basic PDF reader for users but can not edit files. Plus, users can open PDF with Microsoft Word and make it editable, but it requires installation and subscription.

Perhaps many Microsoft users look forward to a built-in PDF editor like Mac Preview , so that users can easily achieve the function of viewing, modifying, editing and sharing PDF. The fact is that Windows users can only use third-party software to edit PDF files.

How to Choose a PDF Editor for Windows 10/11?

To choose a professional and suitable PDF editor, you can start from the following dimensions.

Editing Features

The first thing that users need to consider when selecting a professional editor is whether its editing functions are powerful. When users turn a PDF file into an editable document, has the layout of the file changed? Except for editing and modifying the text, does the PDF editor have other tools such as annotating, inserting elements, rearranging pages, filling forms and signing PDF? You can check all of these on the product website or reviews.

Advanced Features

Other than providing the basic features for users, a qualified PDF editor should also offer some advanced and robust features for users. Such as adding digital signature block, making scanned PDF searchable and editable, encrypting, unlocking, processing files in batch, etc. 

User-friendly Experience

Compared to the complicated learning curve of some software, a editor with straightforward interface is more attractive to most users. An intuitive interface and timely after-sales service make users much easier to navigate the rich features included.


Most of the offline PDF editors on the market are paid on a monthly, annual or lifetime basis. There are also discounts for businesses that need a large number of licenses. In contrast, most online editors are free to use, but there are certain restrictions on uploading and downloading.

Pick the Best PDF Editor for Windows 10/11 in 2023

After learning about the vital factors of choosing a professional PDF editor, we have a pick for excellent PDF editors on Windows 10/11. Let your personal preferences guide you in making your decision from the following PDF editor.

Cisdem PDFMaster is a best-in-class PDF solution that aids users to edit and change text in PDF, annotate in PDF, rearrange pages, merge multiple files, set password, unlock password, convert PDF to Office, images, and other formats without any limitation. 

Why Do We Recommend Cisdem PDFMaster?

Using the aforementioned criteria to measure Cisdem PDFMaster. This PDF editor offers users not only a wealth of editing tools, but also robust advanced features at a reasonable and cost-effective price. It solves complex tasks for users with the most intuitive interface and simple steps, while safeguarding all the information uploaded. This is definitely your best choice on Windows 10/11.

How to Edit PDF on Windows 10/11 with Cisdem PDFMaster?

  1. Free Download Cisdem PDFMaster and install it on your Windows 10/11.
    Free Download Windows 11/10/8/7
  2. Import your PDF from your computer by clicking Open Filles.pdfmaster interface
  3. Click on the Edit tab in the toolbar and all the text in PDF is editable.edit windows11 master1
  4. Click the part you want to edit, then modify or add contents in the area.
    On the right pane, you are allowed to change the text color, style, size, add underline, insert link and more.
    edit windows11 master2
  5. Click Save to confirm your modified PDF document.

Edit PDF on Windows 10/11 with Microsoft Word

Microsoft Word is a qualified and authoritative word processing software which was first released in 1983. Users can use Microsoft Word via purchasing standalone product, or getting the license of Microsoft Office suite or Microsoft 365. And it is available on both desktop and mobile phones. Word makes it simple to edit and replace text in PDF, change fonts, manipulate layout, adjust margins, insert images, etc. 

Feasible Version: Microsoft Word 2013 or later.


Comparing several ways to get a cheap license, we find out that you can use Microsoft Word by buying Microsoft 365 Personal for $6.99 a month or $69.99 a year. Before getting the license, you have one month free trial. If you don’t want to pay for software, Office Online is the easiest way to use Microsoft Word without paying. 

How to Edit PDF on Windows 11 or 10 with Microsoft Word?

  1. Go to Microsoft Word > File > Open to upload a PDF file from a folder. Right-click a PDF and open with Word also works.edit pdf windows11 word1
  2. In the pop-up window, click “OK”.edit a pdf windows11 word2
  3. Your PDF will convert to an editable Word document, you can edit and replace the content with ease.edit pdf windows11 word3
  4. After your edits, click File > Save AS and download your PDF with PDF format.edit a pdf windows11 word4

Edit PDF on Windows 10/11 with Third-party Software

After all, Microsoft Word is a word processor and cannot replace a professional editor to deal with PDF problems. Whether it is a business or personal need to deal with private documents like contracts or invoices using PDF editor, a professional offline PDF editor can provide more security for such people.

LibreOffice — Edit PDF on Windows 10 or 11 with Free and Open-source Office Suite

LibreOffice is an open-source office suite that provides users an opportunity to process text, create spreadsheets, slideshows, diagrams, compose mathematical formulas, etc. Open-source software is computer software with source code that everyone has the right to use, study and modify. Therefore, this is a 100% free PDF editor without any restriction for every user.

Latest Version: LibreOffice 7.5.4

Software Size: 258 MB

Why Do We Recommend LibreOffice?

  • Totally free to use
  • Edit and modify text easily
  • Versatile templates included
  • Update regularly

Limitations of LibreOffice:

  • Do not support cloud service
  • Do not provide an assistance line

2 Simple Steps to Edit PDF on Windows 10/11:

  1. Drop a PDF file or open a file from your computer.edit pdf windows11 libre1
  2. Your file will be opened as an editable document. 
    Locate the page you need to edit in the thumbnail, and click on a paragraph or table cell text to start editing.edit pdf windows11 libre2

PDF-XChange Editor — Edit PDF on Windows 10 or 11 with Professional PDF Editor

PDF-XChange Editor brings reliable and practical service in editing, annotating, converting, printing, signing, and also sharing. The paid version provides additional functions such as making fillable PDF forms and combining PDF. This is a software specially designed for Windows users, which interface is similar to MS Office.

Latest Version: PDF-XChange Editor 9.5.368.0

Software Size: 343.3 MB


Single user license: $56

3 User Pack: $154

5 User Pack: $254

Why Do We Recommend PDF-XChange?

  • Rich editing and annotating tools
  • Supports batch processing
  • Offers OCR-enhanced features

Limitations of PDF-XChange:

More than 70% of the functions can be used without a license, but watermarks will be placed on all the pages when you use the editing tools and the remaining features.

How to Edit PDF on Windows 11 with PDF-XChange?

  1. Go to File > Open to upload a PDF in PDF-XChange.edit pdf windows11 xchange1
  2. In the “Home” tab, click the “Edit” icon and start to edit the text as edited by a regular text editor.edit pdf windows11 xchange2
  3. Go to File > Save as to download your edited PDF document.

Online Free PDF Editor for Windows 10/11

There are countless online PDF websites today, and DeftPDF is one that stands out. It provides 40+ free tools such as editor, organizer, translator, combiner, compressor, signature creator, converter and more. And it is not limited by any platform or device at all.

Why Do We Recommend DeftPDF?

  • Edit existing text and images freely
  • Rich and efficient PDF tools
  • Files stay private and deleted after 5 hours

Limitations of DeftPDF:

  • Support only one file at a time
  • File size per task: 50 MB
  • 1 template limited per day

Easy Tutorial to Edit PDF Online for Free:

  1. Upload a PDF file from Dropbox, Google Drive, web address or your Windows.edit pdf windows online1
  2. Click on the “Text” feature in the floating toolbar, then all the text will be editable. You can choose the text field and edit the text freely. Also, it’s easy to bold, underline, resize, change font and color.edit pdf windows online2
  3. When finished, click Apply Changes to save your edited PDF on Windows.

Main Features of 5 PDF Editor on Windows 10 or 11

  Products Main Features
1 Cisdem PDFMaster Edit, convert, digital signature, annotate, highlight, add text box, insert, OCR, split, compress, encrypt, decrypt, create and fill forms
2 Microsoft Word Change font, colour, font size, font style, alignment; insert images, tables, shapes; manipulate page layout; review
3 LibreOffice Edit, annotate, draw, convert, insert bookmark, link, text box, sign, measure, compare, and print 
4 PDF-XChange Editor Edit, add comments and annotation, highlight, convert, draw, insert, OCR, fill forms 
5 DeftPDF Edit, convert, fill, sign, merge, compress, translate, watermark, unlock, repair, rotate, split, protect

Final Remark

Above are the top 5 ways to edit PDF on Windows 10/11 we gathered for you. If you work with PDF documents occasionally, the free office suite LibreOffice can provide an excellent service for you. For office workers who need to perform dozens of PDF tasks every day, Cisdem PDFMaster is the best PDF editor on Windows from an overall view.

Jose Henline
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Jose specializes in reviews, how-to guides, top lists, etc. on PDF, data recovery and multi-media. On his spare time, he likes to travel or challenge some extreme sports.

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  • Nathan

    PDFmaster is much easier than adobe and other pdf editors I used before. Editing text in pdf isn't a hard task for me anymore.

    0 months ago commonReply

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