5 Ways to Recover Unsaved or Deleted Keynote File in 2022

Connie Wisley
time May 25, 2022 Preview 21.4K
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Keynote, a simple yet beautiful Apple utility that functions as similarly as Microsoft PowerPoint, is designed to create sideshows. It makes your presentation easily understood and more creative. But when creating or editing a Keynote file, there may arise a problem---we may accidentally delete or leave a Keynote Presentation unsaved on Mac, what to do?

No worries, here we list 5 ways to recover unsaved Keynote presentation or restore accidentally deleted/lost Keynote files easily, also include some tips you need to know about Keynote recovery.

Get to Know the Basics about Keynote AutoSave

1. What is Auto Save?

Auto-Save helps to save files on Mac automatically, it is applicable for all document-based apps, such as iWork Keynote, Pages, Numbers, Preview, TextEdit, etc. It is a part of MacOS, instead of a standalone program comes with MacOS, also there are quite little information about Auto-Save revealed by Apple.

2. Does Keynote Auto Save?

Yes, Keynote AutoSave is ON by default and automatically save the new versions of your file every 5 minutes.

3. Where is Keynote AutoSave Location?

You can find autosaved Keynote file by visiting this location:

~/Library/Containers/com.apple.iWork.Keynote/Data/Library/Autosave Information

4. Reasons That Caused Keynote Not Saved

When Keynote app is launched, the AutoSave feature is also enabled by default, but if your Keynote file won’t save on Mac, you can refer to following reasons and find your own solutions to restore AutoSave feature:

  • AutoSave is accidentally turned off. You need to turn on again.
  • Keynote is not updated to the latest version. Check for update and upgrade to the new edition.
  • macOS is not updated to the latest version and causes compatibility issues. Go to AppStore and install the latest macOS version.
  • Keynote file is locked and prevents from editing. You need to unlock the file first.
  • Keynote file is corrupted. Find the original copy for editing.

5. Can I Turn Off Keynote AutoSave?

By default, Auto-Save is turned ON, but users can choose not to use this feature by turning off as following:

  1. Go to Apple Menu>System Preferences.system preferences
  2. Choose “General”, you can check or un-check the box before “Ask to keep changes when closing documents” to turn OFF or turn ON the Auto-Save feature.auto save 02

How to Recover Unsaved Keynote Presentation?

Actually, if you are working with Keynote file on a Mac, it is unlikely that you will leave Keynote unsaved, since the Auto-Save feature is always working behind to save your files every time when there is a change done to the file.

But in case that your Keynote is quit without saving, here are 2 ways to recover the Keynote presentation that wasn’t saved.

#1 Recover Unsaved Keynote from AutoSave Folder

As we mentioned above, Auto-Save is enabled by default on a Mac to save files automatically. Therefore, we can use Keynote AutoSave to recover unsaved Keynote presentation after crash or for other reasons.

Steps to Recover Unsaved Keynote Presentation with AutoSave

  1. Open Finder.
  2. Go to “Go”>”Go to Folder” and enter the AutoSave folder location: ~/Library/Containers/com.apple.iWork.Keynote/Data/Library/Autosave Information, then click “Go”.recover keynote autosave
  3. Now find the unsaved Keynote presentations, open with iWork Keynote and save it.

#2 Recover Unsaved Keynote from Temporary Folder

  1. Go to Finder>Applications>Utilities.
  2. Launch Terminal on your mac.
  3. Input “open $TMPDIR” to Terminal, then press “Enter”.
  4. Now find the Keynote presentations in the folder, open and save it.recover keynote from temporary folder

Or you can refer to following YouTube video to recover deleted or unsaved Keynote files on Mac.

How to Recover Deleted or Lost Keynote File on Mac?

To recover deleted or lost Keynote presentations, here are 3 ways for your option, you can choose to do the Keynote recovery with or without software, with paid or free service.

#1 Easiest Way to Recover Deleted or Lost Keynote

Ways to recover Keynote files are multiple, but the easiest and efficient way is using an expert to do the job.

While, Cisdem Data Recovery is a good choice. It is a mac program helping users to recover iWork Pages, Keynote, Numbers, Microsoft Office files, photos, videos and other files from internal or external device. With 5 recovery modes, Cisdem Data Recovery can smartly dig out the lost files and restore them successfully.

Main Features of Cisdem Data Recovery

  • Support to recover deleted, formatted and lost files
  • Recover photos, audios, videos, document, archive and others
  • Recover files from Hard Drive, USB Drive, SD Card, Digital Camera, Mobile Phone, MP3/MP4 Player, iPod, etc
  • Apply both quick and deep scan
  • Fast scanning
  • High recovery rate
  • High compatibility on MacOS 12, 11, 10.15, 10.14,10.13, 10.12 or earlier

How to Recover Deleted or Lost Keynote Presentations on Mac?

  • Step 1. Free download Cisdem Data Recovery, install and launch.
    Free Download
  • Step 2. Choose the location.
    Go to Disk Data Recovery, choose the location where you want to recover deleted or lost Keynote files from.recover keynote mac02
  • Step 3. Click on Scan button to locate Keynote files. Go to Type>Document>Key, or you can enter keyword to search.recover keynote mac 03
  • Step 4. Preview and recover the deleted or lost Keynote document.
    Double click on the Keynote file to preview, select and click on Recover to get it back.recover keynote mac 04

#2 Recover Deleted Keynote Files from Trash Bin

In fact, when we delete files on mac, we just move the files to Trash bin, they are not permanently deleted, we can still recover the files from Trash Bin.

  • Step 1. Go to Trash Bin.
  • Step 2. Find the deleted Keynote files. To fast find the deleted files, you can click on the icon “change the item arrangement” to put deleted files in your preferred order.recover keynote from trash
  • Step 3. Put back the deleted Keynote files. Right click on the deleted Keynote file and choose “Put Back”.recover keynote from trash02
  • Step 4. Check the recovered Keynote file. Once you have put the Keynote file back, the folder where your deleted Keynote was originally saved will be opened, and you can now work on the Keynote file.

#3 Recover Deleted or Lost Keynote Files with Time Machine

Yet, if you have permanently deleted the Keynote File and want to recover deleted or lost Keynote files for free, you can use Mac Time Machine.

As we all know, Time Machine is a mac utility helping users to back up files from Mac to a hard drive, if you have turned Time Machine ON, you will be able to recover lost or deleted Keynote files from Time Machine backup.

  • Step 1. Go to Finder >Application and launch Time Machine.
  • Step 2. Open the folder where you store the Keynote file. Or you can go to Finder>All My Files, then find the Keynote file by choosing an arrangement type.
  • Step 3. Find the Keynote document to recover. You can use the timeline on the edge of the screen to check Word documents backup, then select and press Space Bar to preview.recover keynote via time machine
  • Step 4. Click “Restore” to recover the deleted Keynote file from Time Machine backup.

Extended: Recover Previous Version or Damaged Keynote

How to Recover Keynote Previous Version?

In fact, there are 2 great services MacOS offers to enhance the convenience on working with documents: Auto-Save and Versions. Auto-Save helps to save any change of a document immediately after a change done to the file; while Versions offers a way to access and compare all previous versions of a document. Basically, on any Mac, the Auto-Save and Versions feature is ON by default.

So, if you want to recover a Keynote previous version, use the Versions feature:

  • Step 1. Open the Keynote presentation.
  • Step 2. Go to File>Revert To>Browse All Versions.revert keynote versions
  • Step 3. Click on the Up and Down icon to choose your preferred version, then click “Restore” to recover Keynote previous version.restore previous keynote

How to Recover Damaged Keynote?

I just finished a 60 slides keynote, then I tried to open it in my iPhone to practice. The macOS keynote says "the file is damaged and can't be opened."---Raphshu from Apple Discussion

Yet, there are sometimes we will run into a similar problem, the Keynote presentation is damaged and cannot be opened. In this case, there are 4 solutions.

Solution 1. Send the Keynote file to a friend that using a different Keynote version, check if the file can be opened, if yes, you’d better switch to a workable Keynote version on your mac.

Solution 2. Use the backup. You may have backed up the file via Time Machine or iCloud service, use these services to find back you last updated Keynote presentations.

Solution 3. Open the file with Mac Preview, then copy and paste the contents to a new Keynote file. 

Solution 4. Convert Keynote to PDF with online free service. The file will be saved in PDF format and you can open the file with Mac Preview. If necessary, copy and paste the PDF contents to a new Keynote file.

Solution 5. Use a piece of Data Recovery software such as Cisdem Data Recovery, to find and get your Keynote file back.

Conclusion

Speaking of recovering Keynote presentations, no matter it is unsaved, deleted, lost even damaged, we have several possible ways to get it solved. But the best (easiest and most efficient) way is always getting you an expert, let’s say, a Mac Data Recovery Software.

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Connie Wisley
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Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.

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