How to Convert Keynote to PDF on Mac, Windows and iOS

Megan Charles
January 30, 2023 Preview 30.6K Preview 3
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Keynote for Mac is a dedicated application from Apple to create and deliver beautiful presentations. It allows users to work seamlessly between Mac and iOS devices. However, we still need to convert Keynote to PDF from time to time, due to following reasons.

  • We need to send Keynote files to recipients who work on Windows or other operating system. After you convert Keynote to PDF, the content can easily display on different platforms and devices.
  • Viewing Keynote in different Keynote versions may vary a little. By saving KEY to PDF, all users can read files exactly the same as expected.

How to convert Keynote to PDF in Keynote for macOS

Applies to: Mac

You can directly convert Keynote to PDF in Keynote itself for free. Keynote for Mac allows users to export presentations to other formats including PDF, PowerPoint, QuickTime, HTML and Images. And you don’t need to worry about any changes or adverse effects on the original .key file quality. The only downside is that it doesn’t support batch conversion.

Step 1. Open your presentation in Keynote for macOS.

Step 2. From the toolbar at the top of your screen, select File > Export To > PDF.

export presentation as PDF in Keynote

Step 3. In the Export Your Presentation window, under PDF, you can customize settings based on your need. For example, to convert Keynote to PDF with presenter notes, just select the checkbox next to Include presenter notes. You also have control over the image quality. To password protect the output PDF, just select Require password to open.

customize settings when convert .key file to PDF

Step 4. Click Next. Choose a location to save the PDF file. Click Export.

How to convert Keynote to PDF online for free

Applies to: Windows, Mac

There are also quite a few web-based services that can help users to convert Keynote to PDF on PC and other devices. Here you can find a list of the best free Keynote to PDF converters online.

#1 Keynote for iCloud

In addition to the macOS version, Keynote also offers a web app, which can be used as a free online Keynote to PDF converter.

Step 1. Go to Sign in to iCloud using your account.

Step 2. Click Keynote. Click the cloud icon, select the Keynote file you need to convert, and click Open. It will start uploading your .key file to the cloud.

Step 3. Hover you mouse over the thumbnail and click the three-dot menu. Choose Download a Copy.

convert key to pdf online free using keynote for icloud

Step 4. In the Choose a download format window, select PDF, and the conversion will start. Once it finished converting, the PDF will be automatically saved to your computer.

choose PDF as the download format

#2 Zamzar

Zamzar is a known name to many. This online file converter has a page dedicated to the conversion from KEY to PDF. It’s so easy to use that even those who are new to such tools can do the conversion effortlessly.

Step 1. Go to Upload your presentation by clicking Add Files or by dragging and dropping.

Zamzar KEY to PDF converter online

Step 2. On the current page, PDF is the default output format. Just leave it like that. Click the Convert Now button. And the overall upload and conversion conversion will start.

Step 3. Once the process is completed, you will be redirected to the download page. Click the Download button to save the PDF file to your PC or Mac.

Tip: To batch convert Keynote to PDF, just upload multiple .key files in the first step.

#3 Online Apple Keynote to PDF

Apple Keynote to PDF is an online tool that can convert Apple Keynote file to PDF file online without email required. This tool only supports users to upload Apple Keynote File from local.

Step 1. Click Choose File, select a local Apple Keynote file and click Open.

Step 2. Click Convert Now to convert. Wait a few seconds for the conversion to finish.

Step 3. You don't need to enter your email address to receive files. You can download or view the output PDF file on your web browser after conversion.

convert Keynote to PDF online

#4 Cloudconvert Key-to-PDF

CloudConvert is a website that provides the service of conversion between more than 200 different audio, video, document, ebook, archive, image, spreadsheet and presentation formats. CloudConvert Key-to-PDF allows users to convert a Keynote file to PDF on it. It doesn’t support send email to users when it finished converting. Users can choose three other ways to receive converted files, including desktop notification, saving file on CloudConvert or saving files to Dropbox, OneDrive, Google Drive, and Box.

Step 1. Select files on its page. Click Select files or drag and drop to add files to it.

Step 2. Choose the way that you receive your files after finishing converting. Three ways you can choose.

Step 3. Click Start Conversion. Wait a minute, and you will get your files.

convert key to pdf on pc or mac


  • Don’t upload highly private files for conversion. It may bring risks of information leakage.
  • Don’t upload large size file for conversion. It may slow down or stop the file processing.
  • Re-check the PDF output to make sure the file quality can be well retained.

How to convert Keynote to PDF using Keynote for iOS

Applies to: iPad, iPhone

There are still a lot of users viewing and managing Keynote files with iPad, due to its creativity and portability. To convert a Keynote to PDF on iPad, iPad users can utilize Keynote for iOS.

Step 1. Open the Keynote file.

Step 2. Tap the 3 bars on the upright corner as following and choose Export > PDF.

Step 3. Tap the options to send and save or post.

Can you convert Keynote to PDF with video?

It’s common to add videos to Keynote presentations, and it’s possible for a PDF to contain video, audio and interactive contents. So, how do you convert a Keynote presentation to PDF with video?

The fact is that the Keynote app can’t export these contents to PDF. In such a case, you need to use Acrobat Pro DC, which is way more powerful and can do the job for you. Also, there are other options. If the video is indispensable, you can choose to export Keynote to other available file types.

Bonus tip: How to convert any PDF to editable Keynote on Mac

Now that you have learned how to convert Keynote to PDF on Mac, do you know how to convert PDF back to Keynote on Mac? Not everyone use Mac, but sometimes, we will receive PDF files from friends or colleagues who use windows, and we need to convert PDF to Keynote on mac. How to do that? You can refer to the solutions in How to Convert PDF to Keynote on Mac or just go through following steps to decide if this OCR PDF Converter for Mac is what you need.

Free Download

Step 1. Run the program. Go to Converter and add single or multiple PDFs into the program by drag and drop.

Step 2. Choose the output format as Keynote. Specify page range if needed. Do not forget to download the OCR modile if you are working on scanned/image-based PDFs.

Step 3. Click Convert to change PDF to Keynote files on Mac.


Above are the common ways to convert Keynote to PDF on computers and mobile devices. For Mac and iOS users, the app itself can be the best choice, and there is no need for third-party solutions. Online conversion services can also be a good choice. They are easily accessible and free to use. For presentations with confidential content, it’s recommended to use offline apps.

Megan Charles
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Megan has an impressive deal of experience with Mac software and has the ability to explain tech stuff in a simplified, straightforward and easy to understand way.

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Comments (3) Leave a Reply

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  • Stacy

    It seems the online Keynote to PDF services are good and workable.Thanks.

    7 years ago commonReply

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  • Rita

    I like Keynote and use it at meetings, but sometimes i have to share the information in PDF format. So far, I feel the application works well.

    7 years ago commonReply

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  • Long

    ZAMZAR is useless for me!!! but another article "How to convert PDF to Keynote on Mac" is useful.

    8 years ago commonReply

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