How to Convert PNG to Editable Word: 5 Proven Ways (Free & Accurate)

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Jose Henline
December 06, 2023 Preview 38.0K Preview 1
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When we take screenshots of some files, the screenshot will be saved in a PNG format by default. But we all know PNG is uneditable and I bet most of us may have the need to convert a PNG file to text in Word, to copy or reuse the texts in it.

Converting PNG into Word documents not only allows for convenient editing, it also enable us to easily searching a text within images. In this article, we will offer multiple workarounds to convert PNG into editable Word step by step, or to other formats. Also, we have tested dozens of online PNG to Word converters and picked the one that worth a try.

 

Introducing Optical Character Recognition (OCR) Technology

In daily life, most of us may have the need to extracting text from images. Examples include digitize faxes, get email addresses and phone numbers on business cards. In this case, we can utilize OCR technology.

OCR is an abbreviation for Optical Character Recognition. It's main function is the ability to read characters from image files and convert them to text data.

With OCR we can easily digitize text information in images and scanned files like paper invoices, purchase orders, contracts, etc.

 

AI & OCR

These days, OCR has evolved significantly by incorporating AI technology. In the past, one have to input data and train OCR for a long time, now with the help of AI technology, some OCR software can flexibly read text even on forms with different formats. And it is possible to achieve a high recognition rate.

 

Batch Convert PNG to Editable Word with AI OCR Software (High Accuracy)

User Experience: This is a AI OCR software that gives recognition accuracy as high as 99%. Unlike other OCR software that you have to input data to train it first, this tool comes with 8 preset recognition mode that helps you handle almost all of the digitize need in your daily life. Compared with online site it supports adding and processing multiple images for recognition and conversion, thereby greatly enhancing our office efficiency. You can use it to convert various types of files, such as reports, contracts, and more.

Cisdem OCRWizard is an AI-based OCR software that can extract text from images with 99%+ accuracy, which means you don't need to do the check and editing steps other OCR software require. We recommend this app to anyone who need a simple and all in one OCR software that requires no training.

It comes with 8 preset modes, which can helps you convert images like JPG, ..PNG to word, text and excel. You can use it to convert a variety of documents into editable data with high accuracy, including handwritten and typed documents, faxes, receipts, contracts, etc. 

Simple steps to Convert PNG to Editable Word Doc or Docx

  • Step 1. Download and install the free trial on your computer.
    Free Download Windows 11/10/8/7 Free Download macOS 10.13 or later
  • Step 2. Drag and drop the PNG files into the program, Other than PNG it also supports a variety of images, you cam easily add your passport documents, invoices, bank statements, receipts, business cards, etc. If you need to convert batches of PNG files to Word, you can choose the "Batch Images Recognition" mode and it will process all added files in batch.
  • Step 3. Choose OCR language and Select file output as DOCX. OCR can be language-specific, If you have document in languages other than English, you need to set the language for accurate conversion. 
  • Step 4. Click start, the program will start OCR PNG to DOCX and show you the instant result in the right, you can check all the extracted data on the right. Once satisfied, click on Save Result.

OCRWizard is the best choice for PNG to Word conversion because:

  • 99%+ accuracy of an PNG to Word conversion.
  • Rich input format support.
  • Preset mode for all OCR needs.
  • Supports multi-lingual documents in over 25 languages
  • Support add and process files in batches.
  • Can extract text from handwritten documents.
  • Offers free trail.
  • Fast conversion speed.
  • Document security assurance.

Also, you can refer to following YouTube tutorial video:

 

How to Convert PNG to Editable Word Online Free

We have tested nearly all online free PNG to Word converters recommended online, we finally pick online2pdf and Google Docs. Both of them are, in some ways, free all-in PDF program with OCR capability, to edit, convert and manage PDF files or images online. With these two program, you can convert PDF and image into Word, Excel, Text, PowerPoint, OpenOffice, RTF or other formats.

tips: If you get used to converting files with ilovepdf services, it is pitiful that ilovepdf doesn't support converting PNG or any other image format to editable Word with OCR directly and free. However, if you are a premium user, you can use its JPG to PDF tool to convert a PNG image to a PDF, and then turn the exported PDF to a editable Word document applying OCR.

Privacy and Security: Note that you need to upload your files to the online conversion tools. If you are concerned about the confidentiality of your documents, please use other offline tools. Though, all online sites states they will delete the file after sometime, but if your documents really have private data, please, do avoid upload it.

#1 Online2PDF

It is an online free PDF tool with rich features, allowing users to edit, convert, merge, unlock, protect PDFs without installing any software. When importing files, you are able to select particular pages, reorder pages, rotate pages and split pages and more. For PDF files that are protected for printing, copying, and editing, this tool will automatically remove the password. While for read-protected PDF, the correct password is required.

In addition to PDF files, this PDF tool also supports batch conversion of images to various editable documents, like Word, Excel, PowerPoint, Text, EPUB with OCR. And it can recognize 32 languages. However, note that this conversion only allows a maximum of 30 pages, and depending on the quality of the image, it can also lead to recognition inaccuracies.

Advantages:

  1. Support PDF and Image input
  2. Convert PNG to editable Word, Excel, Text, Powerpoint, OpenOffice, RTF
  3. Batch convert

Disadvantages:

  1. Time consuming
  2. Format loss
  3. Possible risk of information leakage
  4. File size limit
  5. Require stable Internet connection

Convert PNG to Editable Word step by step

  1. Go to online2pdf.
  2. Then drag and drop the PNG files into the program. Also, you can click Browse to add files.convert png to word online
  3. Then choose the output as .docx or .doc from convert to drop-down menu. Select Yes, with OCR and set the file language.
    If you want to merge all these output files into one Word, or others, go to the Mode and select as needed.convert png to word online 02
  4. Once all are set, click Convert to save PNG as Word or other output format.

#2 Google Docs

I think many people have a Google account, so please take advantage of it. One can easily use Google Drive as a PNG to Word Converter. Google Drive is the platform Google offers to manage files online, while Google Docs is an essential part of it, which will display any type of file (including PDF, image, Excel, PPT and more) as Word format with its built-in OCR feature. Additionally, you can download the edited Word document as PDF, Word, ODT, Text, RTF, HTML, EPUB.

But something annoying is that, Google Docs cannot maintain the original file quality, you will have to spend some time on manually adjustments.

Advantages:

  1. Free
  2. Work on PNG (other image included), scanned PDF and native PDF
  3. Export as Word, PDF, RTF, TXT, ePub, HTML and ODT

Disadvantages:

  1. Take several steps to perform a conversion
  2. Cannot batch convert PNG files
  3. Cannot convert PDF to Excel
  4. Mediocre conversion quality (format loss, missing information, wrongly placed contents)

How to Convert PNG to Editable Word Online Free

  1. Log in to your Google account > Google Drive.
  2. Click New > File upload, to import the PNG file.convert png to word google01
  3. Once the file is uploaded, right click on the file and choose Open with > Google Docs.convert png to word google02
  4. Then you will see the PNG appears in Google Docs, keep reading, the editable text after Google OCR follows the PNG file. You can modify if necessary.convert png to word google03
  5. Go to File > Download > Microsoft Word.convert png to word google04

 

How to Convert PNG to Editable Word in Adobe Acrobat

Adobe is always the killer if you are desk-bound, assuming you have thrown a lot of money on Adobe Acrobat, you don’t need to resort to other solutions on PNG to Word or PNG to Excel conversion.

Admittedly, Adobe doesn't allow importing PNG or other image files directly, but you can create a PDF from image first, then convert PDF to Word or Excel.

Here is how we convert PNG to Word or Excel in Adobe:

  1. Run Adobe Acrobat on your computer.
  2. Go to Tools > Create PDF, and import the PNG file that you want to convert to Word. Then click Create.
  3. Go to Tools > Export PDF > Microsoft Word. Done!
    If you want to convert PNG to Excel, Text or other formats, select the output as needed.convert png to word adobe

How to Convert PNG to Editable Text in Microsoft Word

Microsoft Word is a powerful word processor. Though it is not really a professional converter, it is capable of converting PNG to editable text. However, compared to dedicated image-to-word converter, Microsoft Word does not directly open the image file, you can copy or insert the image into a document, and then save it as a PDF file. When you open the PDF file in Word again, the program will ask you whether to convert the PDF to word format. Just confirm yes, and you're done converting PNG to editable text.

Here Is the Step-by-Step Tutorial to Convert PNG to Word in Microsoft Word

  1. Open a Word document in MS Word and insert PNG images into it.
  2. Go to the File tab at the top left > Save As to save PNG images as a PDF.convert png to word msword01
  3. Open the exported PDF file in MS Word by right-clicking the PDF, choosing Open With > Microsoft Word. Here you can also drag&drop the PDF directly above the Blank document under the Home tab.
  4. Then a dialogue box will pop up to prompt you to convert PDF to an editable Word document, hit OK.convert png to word msword02
  5. Now the image file is turned into editable text in Word.

Disadvantages of this Method:

This method does not always work, sometimes MS Word may not recognize the image, so the text in PNG images can not be edited. In addition, when PDF is converted to word, it may not look exactly the it looked as a PDF.

 

Wrap-up

If you need to convert PNG to Word you can use online sites or other free tools, there will works well if you have 3-4 images daily or a small bunch. But if you need to convert PNG to Word regularly, or you have files that is highly confidential, an AI OCR software like OCRWizard could be your best choice. It offer various modes to convert images like PNG or JPG into Word documents. Whether extracting text from printed materials, take tabula table data from image to Excel or capturing information from handwritten notes, It will assist you in converting image content into editable documents.
Free Download Windows 11/10/8/7 Free Download macOS 10.13 or later

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Jose Henline
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Jose specializes in reviews, how-to guides, top lists, etc. on PDF, data recovery and multi-media. On his spare time, he likes to travel or challenge some extreme sports.

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  • thomas

    thanks

    4 years ago commonReply

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