How to Convert PNG to Editable Word Doc or Docx (Also to Excel)

PNG refers to Portable Network Graphics, is a lossless image format. It is web-friendly and high quality, so when we take screenshots of some files, the screenshot will be saved in a PNG format by default. And I bet most of us may have the need to copy texts from PNG to editable Word or extract data from PNG to editable Excel. 

Therefore, we are here to offer multiple workarounds to convert PNG into editable Word, convert PNG to Excel or to other formats. Also, we have tested dozens of online PNG to Word converters and picked the one that worth a try.

Best PNG to Editable Word Converter for 2021-2022

To convert PNG to editable Word document, we need the help of OCR technology. OCR means the electronic conversion of turning image-based text to encoded text that can be understood by your computer or other devices. It is lucky that we have multiples OCR tools to convert PNG to editable Word without format loss.

The greatest advantage of using a program lies in productivity boost, while online solutions generally takes longer time and more efforts to perform the same conversion. So, a great part of users pick offline solutions, which combine various conversion features in only one package, and cost least time or efforts to get an expected conversion. Here we pick 2 converter tools, for mac users and windows users respectively.

PNG to Editable Word on Mac

PDF Converter OCR for mac, released in 2013, has long been deemed as a powerful PDF converter for mac to save any PDFs as 10+ formats. But it now evolves to be an image converter to perform conversion between different image files, also an accurate OCR program to make PDFs and images in editable formats, such as searchable PDF, editable Word, Excel, Text, PowerPoint, Keynotes, Pages, RTFD, HTML, ePub.

Even, to meet mac users’ needs on file conversion, PDF Converter OCR has built in a PDF Creator allowing users to convert virtually any documents into PDF, still, you can customize these PDF outputs by adding security and optimizing its size.

Key Features:

• Convert PNG and other images to Word, Excel, PowerPoint, etc.
• Convert scanned PDF to Word, Excel, PowerPoint, 16 output formats
• Fast and accurate OCR results 
• Convert native PDF to 16 output formats
• Perform conversion between different image formats
• Create PDF from different document types
• Batch conversion support

Steps to Convert PNG to Editable Word or Excel on Mac

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For more accurate OCR results, you can click the "Settings" icon. Rotate the file if it is inverted. Also, you will notice that the OCR applied zone are automatically marked as Texts, Images or Tables in different colorful areas, you need to check if all OCR applied zone is marked correctly, if not or improperly, manually adjust. For example, if you want to output a part as Excel, remove the mark box in this zone, click on "Mark Tables" in the OCR applied zone, then drag a mark box to select those contents you want to mark as Tables. You can resize the mark box by dragging its corners. 

Also, you can refer to following YouTube tutorial video:

Convert PNG to Editable Word on Windows

Readiris PDF Standard for Windows, is known as a competent OCR program to recognize scanned PDF and image files. There is a powerful OCR engine built in this program to guarantee an accurate and precise OCR or conversion. That’s to say, no matter how complicate your files are, Readiris PDF Standard for Windows can excellently recognize your file and export as well-formatted editable files, such as Word, Excel, PowerPoint, Text, etc.

Follow the steps to convert PNG to Word or Excel on Windows

1. Download and install the program on your PC, then launch it;
2. Go to “From File” to insert PNG files into the program. You can only upload only one PNG file at one time;
3. Once the PNG file is imported to the program, choose output as Word or Excel, or other output formats;
4. The Word output will be opened in defaulted viewer, save the file;

Convert PNG to Word/Excel Online Free

We have tested nearly all online free PNG to Word converters recommended online, we finally pick online2pdf and Google Docs. Both of them are, in some ways, free all-in PDF program with OCR capability, to edit, convert and manage PDF files or images online. With these two program, you can convert PDF and image into Word, Excel, Text, PowerPoint , OpenOffice, RTF or other formats.

#1 Online2PDF

It is an online free PDF tools with rich features, allowing users to edit, convert, merge, split, compress, unlock, protect PDFs without installing any software. It supports batch conversion and customizing output files by tweaking the preferences.

Steps to Convert PNG to Editable Word or Excel Online Free

1. Go to online2pdf.
2. Then drag and drop the PNG files into the program. Also, you can click “Browse” to add files.
3. Then choose the output in “convert to” menu.
   If you want to merge all these output files into one Word, or others, go to the “Mode” and select as needed.
4. Once all are set, click “Convert” to save PNG as Word/Excel/Text or other output format.

#2 Google Docs

If you have a Google account, you can use its Google Drive service to convert a PNG to editable Word, Text or other formats. Google Drive is the platform Google offers to manage files online.

Steps to Convert PNG to Editable Word with Google Docs

1. Login into your Google account>Google Drive.
2. Click New>File Upload, to import the PNG file.
3. Once the file is uploaded, right click on the file and choose Open with> Google Docs.
4. Then you will see the PNG appears in Google Docs, keep reading, the editable text after Google OCR follows the PNG file. You can modify if necessary.
5. Go to File>Download as>Microsoft Word.

As you may have noticed, Google Docs cannot maintain the original file quality, you will need to spend some time on manually adjustments.

How to Convert PNG to Editable Word in Adobe Acrobat

Adobe is always the killer if you are desk-bound, assuming you have thrown a lot of money on Adobe Acrobat, you don’t need to resort to other solutions on PNG to Word or PNG to Excel conversion.

Admittedly, Adobe doesn’t allow importing PNG or other image files directly, but you can create a PDF from image first, then convert PDF to Word or Excel. Here is how we convert PNG to Word or Excel in Adobe:

1. Run Adobe Acrobat on your Mac or Window PC.
2. Go to Tools>Create PDF, and import the PNG file that you want to convert to Word. Then click “Create”.
3. Go to Tools>Export PDF>Microsoft Word. Done!
   If you want to convert PNG to Excel, Text or other formats, select the output as needed.

Wrap-up

Definitely, there are more apps as robust as Adobe but with high cost, also there are more free services as convenient as online2pdf but with limited features. This is just the reason why I prefer a professional converter that is acceptable in terms of price and performance. It is lucky to have such tools as PDF Converter OCR, which is capable of killing all the problems in file conversion.

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