4 Ways to Convert PNG to Editable Word or PNG to Editable Excel

Connie Wisley
time September 14, 2020 Preview 23.1K
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PNG refers to Portable Network Graphics, is a lossless image format. It is web-friendly and high quality, so when we take screenshots of some files, the screenshot will be saved in a PNG format by default. And I bet most of us may have the need to copy contents from PNG to editable Word or extract data from PNG to editable Excel. 

Therefore, we are here to offer 4 workarounds for users to convert PNG into editable Word, convert PNG to Excel, Text or other formats. Also, we have tested dozens of online PNG to Word/Excel converters as recommended online and will explain which ones worth a try.

We Need to Convert PNG to Word with OCR

OCR means the electronic conversion of turning image-based text to encoded text that can be understood by your computer or other devices.

Since these image texts cannot be read as individual characters on computer, you won’t be able to search, edit or modify these texts without OCR. After OCR processing, any image-based text files, including PNG, can be converted into searchable and editable Word, to Excel, to Text, or any other formats depending on each different OCR tools.

#1 Convert PNG to Editable Word or Excel without Format Loss

The greatest advantage of using a program lies in productivity boost, while online solutions generally takes longer time and more efforts to perform the same conversion. So, a great part of users pick offline solutions, which combine various conversion features in only one package, and cost least time or efforts to get an expected conversion.

Basing on different operating system, the choice on offline converters will vary. Here we pick 2 converter tools, for mac users and windows users respectively.

Convert PNG to Editable Word or PNG to Editable Excel on Mac

PDF Converter OCR for mac, released in 2013, has long been deemed as a powerful PDF converter for mac to save any PDFs as 10+ formats. But it now evolves to be an image converter to perform conversion between different image files, also an accurate OCR program to make PDFs and images in editable formats, such as searchable PDF, editable Word, Excel, Text, PowerPoint, Keynotes, Pages, RTFD, HTML, ePub.

Even, to meet mac users’ needs on file conversion, PDF Converter OCR has built in a PDF Creator allowing users to convert virtually any documents into PDF, still, you can customize these PDF outputs by adding security and optimizing its size.

Key Features:

  • Convert PNG, JPG and other images to editable Word, Excel, PowerPoint, total 16 output formats;
  • Convert scanned PDF to Word, Excel, Powerpoint, total 16 output formats;
  • Advanced settings for more accurate OCR results (manually mark OCR zone);
  • Convert native PDF to 16 output formats;
  • Batch conversion support;
  • Perform conversion between different image formats, PNG to JPG, PNG to Tiff, JPG to PNG, etc.;
  • Create PDF from different document types(Word, PNG, JPG, HTML, etc.);
  • Compress, merge and protect PDF when creating PDF with this program;

Steps to Convert PNG to Editable Word or Excel on Mac

Step 1Download and install the free trial on your mac.

Free Download

Step 2Drag and drop the PNG files into the program, it supports batch conversion.

convert png to word mac

Step 3Prepare to convert PNG to editable Word or Excel with OCR.

Once all the PNG files are ready in the program, the OCR button will be turned ON by default. Choose the file language, it can recognize 27 popular languages. Then choose the output as “Doc” or “Docx” or "Excel", or any other preferred output format;

png to word mac 02

For more accurate OCR results, you can click the "Settings" icon. Rotate the file if it is inverted. Also, you will notice that the OCR applied zone are automatically marked as Texts, Images or Tables in different colorful areas, you need to check if all OCR applied zone is marked correctly, if not or improperly, manually adjust. For example, if you want to output a part as Excel, remove the mark box in this zone, click on "Mark Tables" in the OCR applied zone, then drag a mark box to select those contents you want to mark as Tables. You can resize the mark box by dragging its corners. 

Step 4Click “Convert” to save the PNG files in editable Word or Excel on Mac Mac.

Convert PNG to Editable Word or PNG to Editable Excel on Windows

Readiris 17 for Windows, is known as a competent OCR program to recognize scanned PDF and image files. There is a powerful OCR engine built in this program to guarantee an accurate and precise OCR or conversion. That’s to say, no matter how complicate your files are, Readiris 17 for Windows can excellently recognize your file and export as well-formatted editable files, such as Word, Excel, PowerPoint, Text, etc.

Follow the steps to convert PNG to Word or Excel on Windows

  1. Download and install the program on your PC, then launch it;
  2. Go to “From File” to insert PNG files into the program. You can only upload only one PNG file at one time;
  3. Once the PNG file is imported to the program, choose output as Word or Excel, or other output formats;convert png to word windows
  4. The Word output will be opened in defaulted viewer, save the file;

#2 Best Online Free PNG to Word/Excel Converter

We have tested nearly all online free PNG to Word converters recommended online, we finally pick the best according to conversion quality and features. Also, we notice there are so much misleading from the recommendation list of online PNG to Word converters (zamzar, aconvert, imagetotext, freeocr, newocr, etc), we have revealed everything about them in this part as well.

Users basically have 2 types of solutions to cope with their files, free or paid. Though the numbers of people who flock to a free tool or service is decreasing, there are still some users prefer online free solution, since it cost no money and doesn’t requires software installation on devices.

To convert PNG to editable Word, or other formats on line, we recommend online2pdf. It is, in some ways, a free all-in PDF program with OCR capability, to edit, convert, compress and unlock image-based files. With this program, you can convert PDF and image into Word, Excel, Text, PowerPoint , OpenOffice and RTF in batch, even users are allowed to customize the output files.


  1. Support PDF and Image input
  2. Convert PNG to editable Word, Excel, Text, Powerpoint, OpenOffice, RTF
  3. Batch convert


  1. Time consuming
  2. Format loss
  3. Possible risk of information leakage
  4. File size limit
  5. Require stable Internet connection

Steps to Convert PNG to Editable Word or Excel Online Free

  1. Go to online2pdf;
  2. Then drag and drop the PNG files into the program. Also, you can click “Browse” to add files;convert png to word online
  3. Then choose the output in “convert to” menu.
    If you want to merge all these output files into one Word, or others, go to the “Mode” and select as needed;convert png to word online 02
  4. Once all are set, click “Convert” to save PNG as Word/Excel/Text or other output format;

Things You Need to Know about Other Online Free PNG to Word/Excel Converter

As we search or test to pick the best online PNG to Word converter, we noticed there are so many misleading that our users will run into. Though those tools are recommended online to convert PNG to Word/Excel/Text, they either bring very poor results, or cannot convert PNG to editable Word at all. Here we list these misleading, so you can choose according to your real needs:


It cannot convert PNG to editable Word at all, the image is only saved in a Word file, nothing can be searchable or editable.

zamzar result


It can convert PNG to editable text, but the conversion quality is poor, the accuracy is low and there are lots of information lost.



Though it displays that it supports Word/Excel/Text output, it cannot convert PNG to editable Word/Excel/Text at all. Same as Zamzar, it just export a Word or other file with the original PNG image included, nothing can be searchable or editable.



It does supports to convert PNG to editable Word/Excel/Text, but the conversion result is totally a mess, the content is not correct, the format is not kept.



It can only recognize PNG as editable text, still, it won’t do OCR on tables. 


#3 If You Have Installed Adobe

Adobe is always the killer if you are desk-bound, assuming you have thrown a lot of money on Adobe Acrobat, you don’t need to resort to other solutions on PNG to Word or PNG to Excel conversion.

Admittedly, Adobe doesn’t allow importing PNG or other image files directly, but you can create a PDF from image first, then convert PDF to Word or Excel. Here is how we convert PNG to Word or Excel in Adobe:

  1. Run Adobe Acrobat on your Mac or Window PC;
  2. Go to Tools>Create PDF, and import the PNG file that you want to convert to Word. Then click “Create”.
  3. Go to Tools>Export PDF>Microsoft Word. Done!
    If you want to convert PNG to Excel, Text or other formats, select the output as needed;convert png to word adobe

#4 Convert PNG to Editable Word with Google Docs (Allow Editing)

If you have a Google account, you can use its Google Drive service to convert a PNG to editable Word, Text or other formats. Google Drive is the platform Google offers to manage files online.


  1. Free
  2. Work on PNG (other image included), scanned PDF and native PDF
  3. Export as Word, PDF, RTF, TXT, ePub, HTML and ODT


  1. Take several steps to perform a conversion
  2. Cannot batch convert PNG files
  3. Cannot convert PDF to Excel
  4. Mediocre conversion quality (format loss, missing information, wrongly placed contents)

Steps to Convert PNG to Editable Word with Google Docs

  1. Login into your Google account>Google Drive
  2. Click New>File Upload, to import the PNG file
  3. Once the file is uploaded, right click on the file and choose Open with> Google Docs
  4. Then you will see the PNG appears in Google Docs, keep reading, the editable text after Google OCR follows the PNG file. You can modify if necessary.
  5. Go to File>Download as>Microsoft Word.google ocr

As you may have noticed, Google Docs cannot maintain the original file quality, you will need to spend some time on manually adjustments.

google results


Definitely, there are more apps as robust as Adobe but with high cost, also there are more free services as convenient as online2pdf but with limited features. This is just the reason why I prefer a professional converter that is acceptable in terms of price and performance. It is lucky to have such tools as PDF Converter OCR, which is capable of killing all the problems in file conversion.

Free Download

Connie Wisley
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Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.

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