February 21, 2021
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To quickly create or edit a file, we get used to copy the text to Microsoft Office Word, since MS Word is always considered as the easiest way and most efficient way to edit a document. But for any document, especially Word document, formatting is crucial, how can we copy from, for example a PDF to Word without losing formatting?
When copying from PDF to Word, there are often line breaks, strange characters, messy tables, which are very annoying but can hardly avoid. As we know, PDF and Word are 2 different formats, there is no way to perfectly copy the formatting from PDF to Word, unless you find some tools to perform a perfect PDF to Word conversion. Here we have 4 options for you, they can be used to copy from both native and scanned PDF to Word without losing formatting, on Mac or Windows.
Cisdem PDF Converter OCR is a powerful PDF converter, which allows you to convert both native and scanned PDF to Word, Excel, PowerPoint, Keynote, Pages, ePub and others in original formatting. With its PDF creator, you can also save Word or other document back to PDF.
It is Easy to Use
As a PDF converter, Cisdem doesn’t require users to manually set up or tweak a long list of preferences, with several clicks to import, select format and convert, you will get a Word document from the PDF file with expected formatting.
Copy from Native and Scanned PDF
Cisdem builds in the OCR feature. OCR means Optical Character Recognition, it is the technology applied to recognize computer-readable texts from image-based files. With OCR, Cisdem allows users to copy texts from both scanned PDF and image, of course, with original formatting maintained.
Keep Formatting
Cisdem will make the created Word document look the same as your original PDF files, there will be no garbled texts, strange characters, line breaks, extra paragraph gaps, image misplacement, etc. The font, style, image resolution, all the details will be kept the same as original.
Batch Process PDFs
To process multiple PDFs, you just need to batch import and enable the conversion, the conversion will auto start after the last one finishes.
Copy from PDF to Excel, PowerPoint, etc.
Not only save PDF as Word format, Cisdem PDF Converter OCR can also help copy from PDF to Excel, PowerPoint, Keynote, Pages, ePub, HTML, Text and RTFD, so you can turn your PDF files into any recyclable resource.
Free Download
Adobe should sound familiar to all of us, it brought us so many great solutions to process graphics, documents, etc. and it is also the creator of PDF format. If you want to copy PDF from Word without losing formatting, Adobe should be considered, even though its price is too high for many of us.
It is, after all, a professional PDF editor, it can open, view, edit and export your PDF files. By rendering PDF in Adobe, you will be able to directly copy and paste from PDF to a Word document, but this may lead to format loss a little. You are recommended to use its conversion feature to save as Word and do the copy & paste later.
No one will doubt Adobe Acrobat’s power. In the field of PDF solutions, Adobe is the authority, it offers all features users may need to deal with their PDF files, edit, sign, protect, annotate, convert, compare, compress, etc.
ABBYY FineReader is deemed as the best alternative to Adobe Acrobat, but more powerful on PDF OCR, it recognizes more languages and gets highly accurate OCR result. It integrates features like edit, organize, collaborate, protect, sign, create, convert, compare, search or fill PDFs, etc.
It is capable of opening, editing and converting all kinds of PDF, native, scanned, printed, handwritten or protected PDFs, and there are tools offered to enhance the PDF files in case of conversion or OCR.
ABBYY FineReader can directly turn papers from a connected scanner to digital copy, in PDF or other supported format, it helps build a paperless office with ease and efficiency.
Convertio is a web service to convert various types of files, including videos, audios, images, documents, archives, etc., it supports files from your computer, Google Drive, Dropbox or from an URL.
After file conversion in Convertio, you will be able to copy from PDF to Word, Excel, PowerPoint or other document types.
There is no way Convertio’s conversion performance can match with those professional offline ones, but comparing with other online free tools, Convertios beat them all in many ways. It can keep the formatting, but you will still need to manually adjust.
As we can conclude, to copy from PDF to Word without losing formatting, we’d better convert PDF to Word document for formatting retention instead of direct copying and pasting. Which tool will you pick to copy from PDF to Word?
Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.