6 Methods to Insert PDF into Word Document Without Changing Format

Carolyn Ryan
September 14, 2023 Preview 55.9K Preview 2
share it facebook share it Twitter

Microsoft Word enables users to create and edit documents as they like. In the occasion that users find some PDF resources instrumental to supplement their paper work, they may want to insert the PDF into Word document, especially insert multiple pages PDF files, for editing or other intentions. Inserting PDF into Word document can be quite easy, only if you find the appropriate methods.


How to Insert PDF into Word Without Changing Format

If you want to insert a multi-page PDF into Word and keep the original format, the most efficient way is to do a PDF-to-Word conversion. A good PDF to Word converter will make things quite easy, allowing users to retain the same layout, format and image quality in the Word output as original PDF. More importantly, you are able to edit the content after inserting PDF into Word.

Cisdem PDF Converter OCR is such a powerful application dedicated to conversions between PDF files and other frequently-used formats, with the original file quality preserved. It lets users convert PDF file to Word, Excel, PowerPoint, Text, ePub, image and more. Besides, due to its OCR technology, it also works when you import scanned PDF files or images into the program. And there are over 15 OCR languages supported by Cisdem.

How to Insert PDF into Word Without Changing Format

  1. Download and install Cisdem PDF Converter OCR.
    Free Download Windows 11/10/8/7 Free Download macOS 10.13 or later
  2. Run the program, drag and drop the desired PDF file into the Converter interface. Batch conversion is allowed.insert pdf into word cisdem 01
  3. Set the output as Word DOC or DOCX. insert pdf to word cisdem 02
  4. Click the Gear icon and choose Text layout priority if you want to insert PDF to Word without changing format.insert pdf into word cisdem03
  5. Type the PDF page range you want to insert into Word, and choose an output folder to store the converted files.insert pdf to word cisdem 03
  6. Click Convert and the PDF-to-Word conversion will be completed within seconds.insert pdf into word cisdem06
  7. Open the converted Word file in Word app, insert the pages and save your file.

Insert Scanned PDF into Word

If uploaded PDF files contains scanned PDF, Cisdem will auto detect it and prompt you to download the OCR module for the first time.
insert pdf into word cisdem05


How to Insert PDF into Word as Image

Here’s the detailed tutorial to insert PDF into Word as images:Inserting PDF into Word as an image is also a great method you can try, since it displays the PDF content in a straightforward way, and retains the original format. But it can be time-consuming and troublesome when you need to insert a multiple pages PDF into Word as images. In this case, utilizing a professional PDF-to-image converter will be very helpful.

As mentioned before, Cisdem PDF Converter OCR excels at converting PDF into multiple file formats, including image. When converting PDF as image, you can tweak the image setting as per your preference, e.g. choose an image quality, export each page as separate images or combine all pages into one single image. This makes inserting multi-page PDF into Word as image more efficient.

Here’s the Detailed Tutorial to Insert PDF into Word as Image:

  1. Run the program of Cisdem PDF Converter OCR.
  2. Go to the Converter tab, import single or multiple PDFs into the program by drag&drop.
  3. Select the output format as image (JPG, JPEG, PNG), and enter the page range.insert pdf into word cisdem07
  4. Click the Gear icon to adjust the output image settings. You can decide the image quality and choose whether to combine all pages into one single image.insert pdf into word cisdem02
  5. Continue with OK. Select an output folder to store all your images, and click Convert.insert pdf into word cisdem09
  6. Open Microsoft Office on your computer.
  7. Go to Insert > Picture > This Device.insert pdf into word image ms01
  8. Navigate to the location where you have saved the images. Select the image you want to add, and click Insert. If you need to insert multiple PDF pages into Word as images, just repeat the process until all needed pages are inserted.insert pdf into word image ms02


How to Insert PDF into Word as Image Online Free

You may be reluctant to install any software to insert a PDF into Word document. Then an online free service may be of great help for you. Here we pick PDF to Image tool from dozens of online tools, basing on the conversion quality.

Steps to Insert PDF into Word as Image Online Free

  1. Go to pdftoimage.com > Convert PDF To JPG/PNG.insert pdf into word online01
  2. Upload PDF into the program by drag&drop. Batch conversion is allowed.
  3. Wait for the PDF to image conversion, then click DOWNLOAD ALL to save all the converted images on your computer.insert pdf into word online02
  4. Insert these images into the Word document by clicking Insert > Picture > This Device in MS Word. insert pdf into word image ms01

This online PDF to Image converter is free and easy to use, yet, as a saying goes “Every Coin Has Two Sides”, it lets you down in the following aspects:

  • Conversion and download process takes a long time, especially when you are working on large files. In the test, converting a 24MB file needs about 2 minutes, while it takes less than 5 seconds using Cisdem PDF Converter OCR.
  • The converted image files become very large due to its incapability of setting the image quality. When testing, the 24MB file was eventually converted into a 113MB zip package, while Cisdem’s output folder containing converted images was only 16.6MB.
  • It failed to convert protected PDF with open password to image when testing.
  • Risk of information leakage since your PDF is uploaded to the server.
  • Require high on Internet connection.


How to Insert PDF into Word Document Without Converting

It is true that the best way to insert PDF into Word is using a PDF to Word converter, but for a part of users, they are still looking for a way to insert PDF into Word without converting. Yes, there are 2 ways to insert PDF into Word without converting, but…

#1 Microsoft Word

When coping with digital documents, Microsoft Word is a must-mentioned office software, which provides dozens of tools to enhance productivity. One useful feature is enabling users to insert PDF into a Word document. It can perform the task with its built-in PDF-to-Word converting tool ( Note that only versions from 2013 or later will work.), or by inserting the PDF file as an object.

Insert PDF into Word Document as Editable Text

  1. Open the Word document, and place your cursor at the place you desire to insert a PDF.
  2. Go to the Insert tab > Object, and Select Text from File from the Object drop-down menu.inser pdf into word text ms01
  3. Navigate to the PDF file and click Insert.inser pdf into word text ms02
  4. Then MS Word will pop up a window that prompts you to convert your PDF to an editable Word document.inser pdf into word text ms03
  5.  Click OK and the converted PDF will be inserted into the current Word document.

Yet, here are 2 main issues when using this method:

  • Cannot Insert. According to Microsoft Office Word 2016 users, when trying to insert PDF into Word 2016, the program either won’t respond or crash for no reason. Even, there is no good solution recommended from its official website to fix such a problem.
  • Format/Layout Mess. Users who utilize this method should be aware of that the PDF inserted into the Word document won’t have a perfect correspondence with the original regarding layout, format, image quality. The PDF will look different in Word.


Insert PDF into Word as an Embedded/Linked Object

  1. Select Object from the Object drop-down menu. Then it appears an Object window.insert pdf into word ms04
  2. Hit the Create from File tab > Browse to select the PDF file you want to insert.insert pdf into word ms05
  3. Click Insert and OK to import the PDF as an embedded file. Here you can also select Display as icon, or, it will only show the first page of a multi-page PDF in the Word.insert pdf into word ms06
  4. If you want to insert PDF as a linked object, tick both Link to file and Display as icon. Then your PDF file will be displayed as a clickable icon.

There is a big difference between the embedded object and linked object. That is, the former is embedded into the Word, which can not reflect any changes you’ve made to the source PDF file. While the latter is inserted as an external link, always directing you to the latest version of the source file.


#2 Google Docs

Another way to insert PDF into Word without converting is utilizing Google Docs, the online platform offered by Google to manage documents, such as PDF, image, Word, etc. It allows users to open PDF in Google Docs directly.

  • 1. Log in to Google Account > Google Drive.
  • 2. Click on New > File upload to import PDF files.
  • 3. Once uploaded, right click on the PDF file to Open with > Google Docs.insert pdf to word google docs
  • 4. Now the PDF is inserted to Google Docs, you can copy and paste the Word document that you want to combine with this PDF into Google Docs.
  • 5. After editing, go to File > Download as > Microsoft Word.insert pdf to word google docs
  • 6. Choose the output folder and save as the Word file.

Google Docs is really a good choice for many users, yet, it has its disadvantages:

  • Take several steps to finish the inserting
  • Require high on internet connection status
  • Need to insert the Word file after opening PDF in Google Docs
  • Need manually adjust the format and layout
  • File size limit



Ways to insert PDF into a Word document are manifold, the final decision depends on your practical needs, an existing tool can always help. But if you want to insert PDF into Word without changing the format, you’d better turn to a PDF to Word Converter, which will solve all formatting issues technically.

Carolyn Ryan
share it facebook share it Twitter

Carolyn has always been passionate about reading and writing, so she joined Cisdem as an editor as soon as she graduated from university. She focuses on writing how-to articles about PDF editing and conversion.

share it facebook share it Twitter
Comments (2) Leave a Reply

Name *

Comment *

  • Hodges

    I have tried many online pdf services, few can convert my scanned pdf to word successfully. Hopefully! Cisdem PDF Converter OCR helps me! It's really easy! And I find this app will auto recognize scans later after downloading OCR module.

    7 months ago commonReply

    Name *

    Comment *

  • aqw

    Great article thank you for sharing!

    2 years ago commonReply

    Name *

    Comment *

Hot Articles

How to Copy or Convert PDF to Word Without Losing Formatting How to Convert PNG to Editable Word: 6 Proven Ways (Free & Accurate) 20+ Best Free PDF OCR Converters, Getting Rid of OCR Troubles
Home > 6 Methods to Insert PDF into Word Document Without Changing Format