A possible partnership begins with the business cards exchanging. To highly efficient manage business cards, we prefer to scan them and retain all the contact database in Excel spreadsheet, so we can import and organize the info as we like.
There are 3 methods to scan business cards to Excel format. We will introduce the best apps and free apps to scan business card to excel with ease, also demonstrate how to scan your cards into Excel with online free tools.
In the process of scanning paper business cards to digital Excel file, OCR is required. OCR, its full name is Optical Character Recognition, it is applied to recognize texts from image-based/scanned files. Therefore, we need an app with OCR feature to scan business cards to Excel. Basing on OCR accuracy, format maintaining, ease of use and conversion speed, here we pick 2 best apps to scan business cards to excel on Mac, Windows and even on your mobile devices.
It is a MacOS OCR converter to turn native PDF and image-based files into editable formats, including Excel spreadsheet. It can recognize texts from one or multiple business cards at one time, then save the information in Word, PDF, Excel, PowerPoint, Text and other editable formats. No matter what language the business cards use, Cisdem PDF Converter OCR can accurately read it.
With its advanced OCR feature, you can export part of the business card as Table, while other parts as Text or Image.
Talking about OCR solution, ABBYY FineReader leads in this field. In fact, it offers business card reader to scan and OCR business cards into your contacts, however it doesn’t support scan to excel format, we will need its desktop product ABBYY FineReader PDF to scan your business cards to Excel.
ABBYY FineReader PDF for Windows is more than a PDF editor, it helps to scan and OCR business cards to MS office or other formats too. It can import scans from a scanner, then perform OCR on the file, you will be able to edit the scanned file, export as Excel or other formats.
We’ve studied on dozens of apps designed to scan business cards, it is pitiful that most of them allow exporting as csv only and require a payment. If you are still looking for free apps to scan business cards to Excel, we have 2 options, but both of them require extra steps to save your business cards in Excel.
Microsoft OneNote is a note taking app for free, working on Android, iOS, Windows and macOS devices. Its built-in OneNote OCR feature allows scanning files, copying texts from images. It doesn’t support exporting recognized files as Excel, but you can copy and paste the business card information to a Excel spreadsheet.
Evenote is another note-taking app with OCR feature, however, you can only scan business card on its Android or iOS edition. It cannot export business card as Excel, but it can scan your cards accurately and import them to your contacts with fields correctly filled, the name, email address, telephone number will be in right position.
Still, we can scan business cards to excel without installing any app, just by using an online free OCR tool, like Google Drive and OnlineOCR.
Google Drive is a free platform to store and manage files online, it offers a set of tools to process files online, Google Docs is one of the tools. Google Docs is OCR featured, allowing users to export scanned PDF or image as editable formats. Though not supporting export business card scans directly as Excel, you can copy and paste the text to an Excel file.
It is an online free OCR converter to export scanned PDF and images in JPG, BMP, TIFF, GIF as Text, Word or Excel format. It doesn’t support batch scan and convert. But you can preview the OCR result before downloading the output file.
To scan business cards to Excel, we recommend using a desktop app on Mac or Windows, large screens will be more convenient to manipulate the data in an Excel file. Also, we should take notice that there is few mobile app designed to scan our business cards to Excel, so check carefully before paying for an app to do the job.
Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.