3 Methods to Scan Business Cards to Excel (Free Included)

2021-04-07 22:54:00 / Posted by Connie Wisley to PDF Follow @ Connie

A possible partnership begins with the business cards exchanging. To highly efficient manage business cards, we prefer to scan them and retain all the contact database in Excel spreadsheet, so we can import and organize the info as we like.

There are 3 methods to scan business cards to Excel format. We will introduce the best apps and free apps to scan business card to excel with ease, also demonstrate how to scan your cards into Excel with online free tools. 

Best App to Scan Business Cards to Excel

In the process of scanning paper business cards to digital Excel file, OCR is required. OCR, its full name is Optical Character Recognition, it is applied to recognize texts from image-based/scanned files. Therefore, we need an app with OCR feature to scan business cards to Excel. Basing on OCR accuracy, format maintaining, ease of use and conversion speed, here we pick 2 best apps to scan business cards to excel on Mac, Windows and even on your mobile devices.

#1 Cisdem PDF Converter OCR (for Mac User)

It is a MacOS OCR converter to turn native PDF and image-based files into editable formats, including Excel spreadsheet. It can recognize texts from one or multiple business cards at one time, then save the information in Word, PDF, Excel, PowerPoint, Text and other editable formats. No matter what language the business cards use, Cisdem PDF Converter OCR can accurately read it.

With its advanced OCR feature, you can export part of the business card as Table, while other parts as Text or Image.

How to Scan Business Cards to Excel on Mac?

  1. Take pictures of the business cards with the camera on your Phone or Mac, save the photos on your Mac;
  2. Download and install Cisdem PDF Converter OCR onto your Mac;
    Free Download
  3. Add business cards images to Cisdem by drag and drop;
  4. OCR is ON by default when importing business cards images, choose output as Excel;scan business card to excel mac 01
  5. (Optional) Click on the Advanced Settings to customize OCR, you can remove the defaulted OCR applied box and add a new one to export part of your business card as Text, Image or Table;scan business card to excel mac 02
  6. Click Convert to scan business cards to Excel on Mac with Cisdem.

#2 ABBYY FineReader PDF (for Windows User)

Talking about OCR solution, ABBYY FineReader leads in this field. In fact, it offers business card reader to scan and OCR business cards into your contacts, however it doesn’t support scan to excel format, we will need its desktop product ABBYY FineReader PDF to scan your business cards to Excel.

ABBYY FineReader PDF for Windows is more than a PDF editor, it helps to scan and OCR business cards to MS office or other formats too. It can import scans from a scanner, then perform OCR on the file, you will be able to edit the scanned file, export as Excel or other formats.

How to scan business cards to excel on Windows?

  1. Download and install ABBYY FineReader to your Windows PC;
  2. Place the business cards in the scanner that connected to your Windows PC;
  3. Launch the program, go to Scan and import the scans to ABBYY FineReader; scan business card to excel windows 01
  4. Click Recognize button on the top, check and revise the OCR result; scan business card to excel windows 02
  5. Then choose output as Excel, your business cards will be scanned to Excel format on Windows.

Free App to Scan Business Cards to Excel

We’ve studied on dozens of apps designed to scan business cards, it is pitiful that most of them allow exporting as csv only and require a payment. If you are still looking for free apps to scan business cards to Excel, we have 2 options, but both of them require extra steps to save your business cards in Excel.

#1 OneNote (Android, iOS, Windows, macOS)

Microsoft OneNote is a note taking app for free, working on Android, iOS, Windows and macOS devices. Its built-in OneNote OCR feature allows scanning files, copying texts from images. It doesn’t support exporting recognized files as Excel, but you can copy and paste the business card information to a Excel spreadsheet.

Disadvantages:

  • Cannot batch scan and convert;
  • Cannot export business cards as Excel directly;

Scan Business Cards to Excel Free with OneNote

  1. Download and install Microsoft OneNote onto your desktop or mobile device, the steps will be similar on different versions;
  2. Open a recent note or create a new note; scan business card to excel free 01
  3. Go to Insert>Pictures/Camera to import the business card; scan business card to excel free 02
  4. Once the business card is imported, click on the image and choose “Copy Text”; scan business card to excel free 03
  5. Then open a Excel document, paste the business card data into it.

#2 Evernote (Android, iOS)

Evenote is another note-taking app with OCR feature, however, you can only scan business card on its Android or iOS edition. It cannot export business card as Excel, but it can scan your cards accurately and import them to your contacts with fields correctly filled, the name, email address, telephone number will be in right position.

Disadvantages:

  • Cannot batch scan and export;
  • Cannot export business card as Excel format directly;

Scan business cards to excel free with evernote

  1. Download and install Evernote onto your iPhone or Android phone;
  2. Tap on the Camera icon to take a photo of the business card;scan business card to excel free 4
  3. Once the business card is imported, check the details, save the scans as business card for contact import or copy and paste to a Excel file;scan business card to excel free 05

Scan Business Cards to Excel Online Free

Still, we can scan business cards to excel without installing any app, just by using an online free OCR tool, like Google Drive and OnlineOCR. 

#1 Google Drive

Google Drive is a free platform to store and manage files online, it offers a set of tools to process files online, Google Docs is one of the tools. Google Docs is OCR featured, allowing users to export scanned PDF or image as editable formats. Though not supporting export business card scans directly as Excel, you can copy and paste the text to an Excel file.

How to scan business cards to excel online free?

  1. Take pictures of business cards and save the images;
  2. Login into Google account and go to Google Drive;
  3. Click New>File Upload, import the business card images;scan business card to excel google 01
  4. Right click on the business card image and open with Google Docs;
  5. Then go to File>Download as, choose an output format or directly copy and paste the text from your business card to an Excel file.scan business card to excel google 02

#2 OnlineOCR

It is an online free OCR converter to export scanned PDF and images in JPG, BMP, TIFF, GIF as Text, Word or Excel format. It doesn’t support batch scan and convert. But you can preview the OCR result before downloading the output file.

How to scan business cards to excel online free?

  1. Take pictures of the business cards and save the images;
  2. Go to onlineocr.net;
  3. Click Select file… to import a business card image;
  4. Choose file language;
  5. Choose output format as Excel;
  6. Click Convert to scan business card to Excel.scan business card to excel online

Conclusion

To scan business cards to Excel, we recommend using a desktop app on Mac or Windows, large screens will be more convenient to manipulate the data in an Excel file. Also, we should take notice that there is few mobile app designed to scan our business cards to Excel, so check carefully before paying for an app to do the job.

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