[2023 Update] How to OCR PDF on Mac (Ventura and Monterey Support)

avatar
Rosa Reyes
September 19, 2023 Preview 118.6K Preview 7
share it facebook share it Twitter

PDFs provide a convenient way for sharing documents. Lots of people choose to save their files in PDF. Even when you scan a document, the files may be saved in PDF by default. But a scanned PDF or image PDF is just a large image file, in which the PDF text is not searchable, nor indexable — unless you perform OCR on the PDF file.

This article will introduce multiple solutions on how to OCR PDF on Mac with best PDF OCR apps supporting batch feature, or OCR PDF on Mac for free. All these solutions work on macOS latest Ventura and Monterey, or earlier versions. Also, there are some basics you need to know about PDF OCR on Mac.

 

Part 1. Best Software to OCR PDF on Mac 2023 (Batch PDF OCR)

To OCR PDF documents on Mac, we will need to apply the OCR technology, which helps to recognize texts from image-based files and turn them into digital, editable text that can be understood by your devices. While, a PDF OCR program is powered with such an OCR engine to recognize scanned or image documents. 

In fact, OCR is rarely accurate or affordable, but we have choice. Here, basing on affordability, simplicity and OCR performance, we recommend Cisdem PDF Converter OCR. It is a PDF OCR program designed to do virtually all kinds of document conversion with high quality results, highly compatible on macOS Ventura, Monterey and earlier versions.

Main Features of Cisdem PDF Converter OCR:

  • Convert native PDF to Word, Excel, PowerPoint, ePub, HTML, Text, Keynote, Pages, RTFD, Image and so on.
  • OCR scanned PDF and image to searchable and copyable PDF, also to other editable formats like MS Office, iWork, etc.
  • Support 15+ languages to OCR, including English, Chinese, Spanish, Arabic, French, Japanese...
  • Create PDF from Word, Excel, PowerPoint, image and other documents.
  • Combine different output PDF files into a single PDF file.
  • Preserve original file quality and keep a fast conversion speed.
  • Batch convert entire or part of the PDF file.
  • Highly compatible on all maOS versions.

Few Steps to OCR PDF on Mac

  1. Download Cisdem PDF Converter OCR and install it on Mac. Run it to start OCR a PDF on Mac.
    Free Download macOS 10.13 or later
  2. Under the Converter tab, import PDF to the program by dropping, or hitting the "+" button. It supports batch OCR PDF on mac.
  3. For new users, download the advanced OCR module. Then this PDF OCR tool will auto recognize scanned PDF or images next time.
  4. Type the page range, select OCR PDF from the output list, or other formats if needed.cisdem ocr pdf mac
  5. Hit the Gear icon and choose the recognition language.cisdem ocr mac setting
  6. Click Convert to start OCR PDF on Mac.

Results of PDF OCR on Mac 

The PDF OCR process will be finished within seconds. And here you can see the comparison of the original PDF (left one) and OCRed PDF (right one), the text, image and other elements in both files are arranged in exactly the same format. As shown in the figure, you can easily select the text in the OCRed file.

ocr-pdf-mac-cisdem

Also, you can watch the tutorial video to do Mac ocr now.

 

Alternative PDF OCR App for Mac: Adobe Acrobat

For users who are looking for advanced OCR features, Adobe Acrobat is also worth a try.

Adobe Acrobat (Price: From $12.99/month - $19.99/month), since its creation, is always considered as the most powerful program to deal with PDFs, and its prominence apparently continues in PDF OCR. Besides, it is cross-platform allowing different users to benefit from this feature.

Speaking of its PDF OCR, Adobe Acrobat can automatically perform OCR on scanned files when exporting to an editable formats. It also offers a set of tools to enhance the OCR performance, for example, capturing the file with mac camera to do OCR, choose pages to perform partial PDF OCR on Mac.

Steps to OCR PDF on Mac with Adobe

  1. Open PDF with Adobe Acrobat.
  2. Go to Tools > Scan&OCR.ocr pdf mac adobe01
  3. Choose Recognize Text > In This File.ocr pdf mac adobe02
  4. Select pages you want to OCR on Mac, and recognition language. Hit the Settings icon to adjust other OCR settings.ocr pdf mac adobe03
  5. Click Recognize Text, then all the PDF text is searchable and selectable now.ocr pdf mac adobe04As the picture shows, the format is kept the same as the original.

>>>Watch Adobe Mac OCR Tutorial Video

 

Part 2. How to OCR PDF on Mac Free? (Freeware & Online)

To OCR a PDF on Mac for free, there are 3 workarounds, either using a piece of offline PDF OCR freeware or an online free PDF OCR tool.

Yet, we know that offline Mac OCR PDF application is seldom free, if one PDF OCR program is given for free, it must come with limited features, like Microsoft OneNote or LEADTOOLS OCR Application.

Also, when we search on Google, we can find there are several websites doing OCR on a PDF or an image on mac for free. However, many of them cannot handle images of poor quality. So people have to ensure they have high quality images when using these online PDF OCR tools, otherwise accuracy will be adversely impacted. Here we pick the best online option for you to OCR a PDF, which gives better results than the other online sites in our test.

#1 OneNote

Microsoft OneNote is known as a note-taking software to edit, share ideas, organize and collaborate. Actually, it comes with a OCR feature that supports extracting text from scanned PDF or images and pasting it to anywhere you want. Although it’s not a professional OCR program that is designed for scanned documents, extracting text is good enough for users who don’t have high requirements.

Advantages:

  1. OCR PDF and Image
  2. Support multiple-page file printout
  3. Fast and easy

Disadvantages:

  1. Unable to retain format
  2. Only text can be copied
  3. No batch OCR function

Steps to OCR a PDF on Mac with OneNote:

  1. Open OneNote, go to Insert > File Printout to open your scanned PDF in this app.ocr pdf onenote01
  2. Right-click the file, and choose “Copy Text from This Page of the Printout” or “Copy Text from All the Pages of the Printout” according to your needs.ocr pdf onenote02
  3. Now, you can paste the copied text to other notes.

Results of PDF OCR on Mac

The program can recognize only the text in scanned PDF or image, and you have to paste these texts in another document. Therefore, it won’t retain any format after OCR as the picture shown.
ocr pdf onenote03

 

#2 LEADTOOLS

It is a free Mac program to OCR PDF and image files. You can recognize the file one page by one page, or recognize the whole document at one time, and export files as PDF, RTF, LTD, TXT, DOCX, SVG, XML, HTML, EPUB or MOB format. This PDF OCR program will display both original file and recognized text on the same interface, for you to check the real-time OCR result. However, the OCR result is quite poor at rending images and keeping formatting. 

Advantages:

  1. OCR PDF and Image
  2. Recognize multiple-page PDF
  3. Export files as 10 formats

Disadvantages:

  1. Cannot render images and keep formatting in the OCRed output file
  2. There are PDF OCR errors and need manual corrections
  3. Doesn’t support batch OCR PDF on Mac
  4. Take time to process PDF OCR

Steps to OCR a PDF on Mac with Freeware LEADTOOLS

  1. Download and install LEADTOOLS OCR Application on your Mac.
  2. Click Open Document to upload PDF file, it will prompt you to choose page range when you import a multi-page PDF.ocr pdf mac free01
  3. Click Recognize to OCR PDF on Mac for free.ocr pdf mac free02
  4. Click Save button and choose an output format to save the PDF OCR result. ocr pdf mac free03

Results of PDF OCR on Mac

As the picture shows, the OCRed file (right) is slightly different from the original one (left), for example, the font type and size have changed, some special symbols are not well recognized. Besides, in the test, we found we could not select/copy the text of the first paragraph in the OCRed PDF, which means this app failed to recognize it.

ocr pdf mac free04

 

#3 Convertio OCR

Convertio OCR is a free web-based OCR service to OCR PDF. It can recognize text from PDF, GIF, BMP, JPEG, TIFF and other images. You can upload your PDF file for OCR from computer, Google Drive, Dropbox or via URL. Its bilingual-OCR support allows recognizing files composed of 2 different languages. 

Advantages:

  1. OCR PDF and Image
  2. Batch OCR
  3. Support 50+ languages
  4. Export files as 11 formats

Disadvantages:

  1. Potential risk of information leakage
  2. Need to manually adjust the OCR errors
  3. Take time to process PDF OCR
  4. Only 10 pages for free PDF OCR

Steps to (Batch) OCR PDF on Mac for Free with Convertio

  1. Go to Convertio OCR.
  2. Click Choose Files to upload files.convertio ocr 01
  3. Choose file language and select output format.
  4. Click Recognize to do PDF OCR on Mac.convertio ocr02
  5. Download recognized file and check the OCR result.ocr pdf mac online01

Results of PDF OCR on Mac

The OCR result is similar to that of LEADTOOLS. The fonts in the OCRed file are displayed in different size and type. In addition to this, the format has changed a lot.

ocr pdf mac online02

 

Part 3. Comparison Table of These 5 OCR Tools

OCR Tool Cisdem PDF Converter OCR Adobe Acrobat OneNote LEADTOOLS OCR Convertio OCR
OCR PDF and image √(only 10 pages allowed)
Batch OCR × ×
OCR performance Keep the original formatting Keep the original formatting No formatting, OCR only text Fonts are inconsistent, fail to OCR some contents Fonts are inconsistent, the format has changed a lot
OCR time Very fast Very fast Fast Fast Slow 
Export as other formats ×
User interface Intuitive, very friendly to all users Unfriendly to new users Easy to use Relatively simple Easy to use

 

Part 4. OCR PDF on Mac in Python

We found that there seems to be many users interested in the method "OCR PDF on Mac in python”, so we push it here as a benefit to those who need it. Here we will use Tesseract, an open source OCR engine that supports multiple languages. With this program, you can export scanned documents or images as text with just a few steps. If you are interested in Python and know something about it, give it a try.

  1. Install python wrapper for tesseract.
    $ pip install pytesseract
  2. To OCR image to text, start with:
    $ tesseract image_path stdout
  3.  Now, write the output text in a file:
    $ tesseract image_path text_result.txt
  4. To specify the language in your PDF, write a shortcut after -/ flag. If the language is English, enter:
    $ tesseract image_path text_result.txt -l eng
  5. Then this program will automatically recognize and extract text from the PDF, you can find the converted file from the output folder you set.

 

Part 5. Things You Need to Know About PDF OCR on Mac

What Does OCR Stand For?

OCR (Optical Character Recognition), it is the mechanical or electronic translation of scanned images of handwritten, typewritten or printed text into machine-encoded text. It is widely used to convert books and documents into electronic files, to computerize a record-keeping system in an office, or to publish the text on a website.Without OCR, or to be specific, without Mac OCR software, the scanned PDF cannot be recognized by comuper, hence not allow you to edit or search.

Though there are some free tools coming with MacOS for users to deal with PDF files, like Preview and Automator, mac ocr service is not availble.

mac-logoDoes Mac Have Built in OCR?

No!

Though there are some free tools coming with macOS for users to deal with PDF files, like built-in Preview and Automator, mac OCR service is not available. If you really have a need for this, then choosing the third-party OCR software or free online tools recommended in the article is feasible.

Can Preview OCR a PDF on Mac?

No!

Preview can help view and manage and edit PDF files on mac, but the editing feature is only limited to native PDFs. Though you can surely open scanned pdf in Preview, it is displayed as image files, no changes can be done to the file, including but not limited to copy text, search text, annotate, highlight, etc.

Can Adobe Reader OCR PDF on Mac?

No!

Some mac users may have installed Adobe Reader on their mac to view and manipulate PDFs since it is free and easy to view PDFs. However, it Adobe Reader cannot work to do OCR on mac, unless you update to or subscribe its Adobe Acrobat for mac.

pdfexpert iconCan PDF Expert Do OCR?

Yes!

PDF Expert is picked as the top 1 paid app in Mac App Store due to its beautiful design and powerful features. With PDF Expert 7 came into release, it supports OCR on PDF files now. There are multiple tools built in PDF Expert to have a better OCR result, like Enhance Scan, Crop Pages, Clear Margins, Selection Tool. However, there is still a lot to improve on PDF Expert OCR, as per our review, PDF Expert OCR falls short due to poor OCR result and limited output formats.

 

Final Words

So, which one will you choose to do PDF OCR on your mac and make your scanned files editable for further use? There may be more choices out there, but the one well balancing functionality, OCR performance and simplicity, in my opinion, is Cisdem PDF Converter OCR. For users who want to keep their paper work simply but efficient, it is worth a try.

Free Download macOS 10.13 or later

avatar
Rosa Reyes
share it facebook share it Twitter

Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

share it facebook share it Twitter
Comments (7) Leave a Reply

Name *

Comment *

  • Christina

    Online tools are free but have some limitations. Acrobat is reliable but at a high price. Based on these aspects, I installed Cisdem PDF Converter OCR. It provides all the formats that I can use to meet my work needs at an affordable price. I don't have to look around for OCR tools either.

    1 years ago commonReply

    Name *

    Comment *

  • laura

    Online tool is not doing good, so many missed data and gaps, also you need to manually adjust the formatting quite a lot.

    7 years ago commonReply

    Name *

    Comment *

  • giotopie

    My question is: Can Cisdem PDF Converter (for Mac) convert forms containing words, pictures and different styles into writable and editable Office Word, Excel and Power Point? Please elaborate. Thank.

    8 years ago commonReply

    Name *

    Comment *

    • Rosa Reyes

      Thanks for your message! Yes, Cisdem PDF Converter OCR can do these all for you, with 100% keeping the original layouts of data, images, tables, text...

      8 years ago
  • Spire

    Thanks for the article.

    8 years ago commonReply

    Name *

    Comment *

  • Danielle

    What about using OCR to change a scanned document into one that can be edited?

    8 years ago commonReply

    Name *

    Comment *

  • rickbateman701@yahoo.com

    Although Cisdem PDFConverterOCR is cheaper than other OCR Mac software, it really did as well as Adobe Acrobat. Thanks for it save my money. Good application~~~

    8 years ago commonReply

    Name *

    Comment *

Hot Articles

What is the Best Resume Format to Get More Job Offers 2023? 4 Genuine Ways to Batch Convert TIFF to JPG on Mac or Windows ePub VS PDF, Which One is Better and Why?
Home > [2023 Update] How to OCR PDF on Mac (Ventura and Monterey Support)