8 Things You Need to Know about Adobe OCR (X/XI/DC version Included)

2019-08-12 22:23:55 / Posted by Rosa Reyes to PDF Follow @ Rosa

Scanned PDFs and images play an essential role in our office to share information conveniently, which makes them a contributing effort for environment-friendly business. However, these file cannot be distributed for permanent use without any changes, we need to perform OCR. And this is how Adobe OCR comes out. 

#1 What is Adobe OCR?

When you search solutions in Google on the issue of converting scanned PDF to Word or any other formats, an array of results list with OCR will definitely come into your eyes. So, we need to be disclosed with the real point about OCR.

OCR (Optical Character Recognition), it is the mechanical or electronic translation of scanned images of handwritten, typewritten or printed text into machine-encoded text. It is widely used to convert books and documents into electronic files, to computerize a record-keeping system in an office, or to publish the text on a website. It is the critical technology to make a scanned PDF or image to be editable, to be searchable, and to be changeable.

Therefore, Adobe OCR means the OCR feature built in Adobe Acrobat series to make PDF or image editable, searchable and indexable. Speaking of Adobe, it is the creator of PDF format, most of us have get to know its authority in offering PDF solutions. And that is the reason why Adobe OCR always comes as the 1st choice to try when making PDF searchable.

#2 Is Adobe Reader OCR Available?

No!

If you are working with PDF on a regular basis, with a great chance, you may have installed an Adobe Reader--- the one for viewing PDFs for free, since you can download it for free. But you cannot use Adobe Reader to Perform OCR, unless you are a subscribed Adobe Acrobat user. You can go to Adobe website and subscribe the Adobe Acrobat to enable OCR. 

OCR in adobe reader mac

#3 The Review of Adobe Acrobat OCR

Pros:

  • OCR on PDF and image;
  • Highly accurate OCR results;
  • Allow to correct OCR suspects;
  • Excellent support on file language;
  • Export files as Word, Excel, PowerPoint, HTML, RTF, Encapsulated Postscript, Postscript, Text, XML and image;

Cons:

  • High price;
  • No batch OCR;
  • Take some time to finish OCR;
  • Cannot OCR specific page or pages;

In term of OCR accuracy, Adobe is absolutely the best one. After importing files, Adobe Acrobat can automatically do OCR on the file and make it editable, even it can detect OCR suspects and help you correct as needed.

Is Adobe Acrobat OCR suitable for everyone? I don’t think so. For users who just need to do OCR or convert PDF files, a PDF converter with OCR is powerful enough and it will save a lot of money. While, if you work on PDF files very often and need to edit the PDF text frequently, Adobe Acrobat is positively one of the best choices.

#4 How to Perform Adobe Acrobat OCR on Scanned PDFs (Mac & Windows)?

Adobe Acrobat provides both Mac and Windows version for users, the ways to perform Adobe OCR doesn’t differ too much between on Mac and that on Windows, and here we will show the steps to perform Adobe OCR on a mac. Windows users can absolutely refer to these steps and perform Adobe OCR on Windows versions.

There are 3 Adobe Acrobat version designed for Mac users: Acrobat X Pro, Acrobat XI Standard, and Acrobat Pro DC. Here we are going to instruct how to perform Adobe Acrobat OCR on scanned PDFs with these 3 versions in details.

Perform Adobe OCR on PDF in Acrobat X Pro, Acrobat XI Standard

Since Acrobat X Pro doesn’t differ from Acrobat XI Standard a lot, the steps to perform OCR with these 2 version are basically the same.

  1. Open PDF in Acrobat X Pro or Acorbat XI Standard
  2. Go to View>Tools>Recognize Text in This Fileocr in adobe x step 2
  3. Select the recognized part to copy to, or export as Word or other formats. The Adobe OCR is done.perform Adobe OCR on mac and windows

Tip: How to check and fix suspected Adobe OCR errors

1. Go to "OCR Suspects" in the Tools pane on the right side;

2. Click "Find First Suspect", Acrobat will identify suspect characters or words for your evaluation.

3. Click on the highlighted objected in the document and type the correct text, then to rectify the next if necessary.

4. Click close one all the suspects are corrected.

To Perform OCR on PDF in Adobe Acrobat Pro DC

Adobe Acrobat DC(Adobe Acrobat Document Cloud) is the latest version of Adobe Acrobat, it enables you to convert, edit, sign and track document on any device, it enhances the convenience to share documents anywhere, anytime.

Follow the steps to perform Adobe OCR in Acrobat DC:

  1. Open the file in Acrobat DC
  2. Click "Tools">"Enhance Scans" in the right pane;
  3. Go to Recognize Text>In this File, then click Recognize Text to start Adobe Acrobat OCR; Also, you can click on the Settings icon to choose file language and others;recognize text in ocr
  4. (Optional) Go back to Recognize Text>Correct Recognized Text, then find the OCR suspects and click “Accept” to correct;correct adobe ocr
  5. Go to Tools> Export PDF, and choose output format as following.perform adobe ocr on mac and windows
  6. Click "Export" to save scanned PDF files as editable or other formats.

Notes: If the auto-OCR is ON, you can directly export the file as editable formats without recognizing each file one by one.Best Alternative Adobe OCR Software

#5 How to Perform Adobe Acrobat OCR on Images (Mac & Windows)?

The steps to OCR images with Adobe Acrobat are a little different from that to OCR PDFs, here we take Adobe Acrobat Pro DC as an example to give the tutorial.

  1. Open Adobe Acrobat Pro DC;
  2. Go to Tools>Create PDF, then navigate to your image for importing and click “Click”;adobe ocr image 01
  3. Once the image is imported, go to "Tools">"Enhance Scans" >Recognize Text>In this File, start the OCR processing. Also, you can choose Recognize Text> Correct Recognized Text to find out OCR errors then revise;
  4. Once ready, go to Tools>Export PDF, to save images as editable formats with Adobe Acrobat.

#6 What if Adobe OCR Not Recognizing Text?

Sometimes, it just ends up with that Adobe OCR not recognizing text. To make Adobe Acrobat OCR recognize text fast and accurately for you, you can try following.

1. Re-do the OCR

Quit Adobe Acrobat, then open the files with Adobe again and follow the above-mentioned steps to redo the OCR processing.

2. Enable Auto-OCR

By default, Adobe Acrobat enables auto-OCR, once you upload a PDF or an image, when you export as editable formats, the OCR will be processed automatically. If you are using this method to OCR files in Adobe Acrobat, you need to make sure you have enabled the Auto-OCR feature.

Go to Tools>Edit PDF>Scanned Documents, check the box before “Recognize text”.

turn on ocr

3. Ask for help from Adobe Forum or Adobe Support

Whenever I run into a problem about using Adobe Acrobat, I will visit Adobe’s official forum to find the solutions myself first. Most of the provided solutions are feasible and worth a try.

Even if you cannot fix the problems with given answers, you can contact the Adobe staff for help.

adobe forum

#7 How to Turn off Adobe OCR?

Sometimes, we don't need to save scanned PDFs as editable text. In this case, Auto-ocr is not necessary and we need to turn off Auto-ocr feature in Adobe.

Go to Tools>Edit PDF>Scanned Documents, uncheck the box before “Recognize text”.

#8 Best Alternative Adobe OCR Software

But, if you don’t have an Adobe Acrobat or you are just looking for an alternative OCR Software as powerful as Adobe with a more competitive price to perform PDF OCR, here we recommend 2 Adobe OCR alternatives for Mac and Windows users respectively.

Alternative Adobe OCR Software for Mac Users

Cisdem PDF Converter OCR is a professional PDF OCR software for mac designed to convert any PDFs, native or scanned, even images into searchable and editable files,such as PDF, DOCX, DOC, PPTX, PAGES, XLSX, RTFD, TEXT, PPTX, KEYNOTE, EPUB, HTML and Image. It supports batch conversion and understands more than 200 languages. With its easy-to-use interface and high quality OCR recognition, no more documents retyping and reformatting will be required. Besides, this program allows users to create PDF from Microsoft Office files, CHM, HTML, ePub, RTFD, Text and Images easily and fast. Users can even protect, unlock and compress PDF with this program.

Follow the steps to convert your scanned Files into editable files now.

Step 1Add files to Cisdem PDF Converter OCR. 

Go to the "Converter" interface, drag and drop PDF files into the program, batch conversion is supported.

perform ocr on mac 01

Step 2Tweak the OCR setting.

Once your file is imported, turn the OCR button ON, then select page range and language. Finally, choose the output format according to your needs.

perform ocr on mac with cisdem 02

Step 3(Optional). Advanced OCR.

For more accurate OCR results, you can click the "Settings" icon. You will find that each part of the OCR applied zone is marked as Texts, Images or Tables in different colorful boxes. You can check if all the contents are marked correctly, if not, manually adjust. For example, to recognize a part as Table, remove the defaulted mark box, click on "Mark Tables" under OCR Applied Zone toolbars, then drag a mark box to select the contents you want to recognize as Tables.

cisdem advanced ocr

Step 4Perform OCR on scanned PDF files. 

Click "Convert” to process OCR. You will get the editable file created from scanned PDFs accurately and instantly.

Alternative Adobe OCR Software for Windows Users

Readiris 16 for Windows wins great popularity due to its highly accurate OCR performance and extended features, such as compressing PDF, organizing and editing PDF within the program. It can help to export scanned PDF or images into indexed PDF, DOCX, XLSX, ODT, ePub, Audio, RTF, HTML, TXT, TIFF, JPEG, PNG.

Follow the steps to convert your scanned Files into editable files now.

  1. Run Readiris and insert scanned files, you can choose to upload PDF or Image files.adobe ocr windows 01
  2. Once you have imported the scanned file, choose the output as Word or any other supported output formats displayed on the top of the program.adobe ocr windows 02
  3. Open the Word file in the output folder, done.

Conclusion

Adobe Acrobat is such a powerful tool to work on PDF files. To make scanned files searchable or editable, Adobe Acrobat OCR won't let you down. But if you are looking for alternatives to work on OCR only, Cisdem or Readiris both are good choices.

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1 Comments Leave a Reply

  • Godina

    Really good post for Adobe users to utilize the OCR function, thanks for sharing.

    2 years ago REPLY