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How to Perform OCR on Scanned PDFs or Images in Adobe (X/XI/DC version) Mac?

2016-12-31 10:59:14 / Posted byRosa Reyes to PDF Follow @ Rosa

how to perform ocr in adobe macScanned PDFs and images play an essential role in our office to share information conveniently, which makes them a contributing effort for environment-friendly business. However, these file cannot be distributed for permanent use without any changes, we need, so often, to convert these scanned PDFs or Images to be editable formats for further intentions.

What is OCR?

When you search solutions in Google on the issue of converting scanned PDF to Word  or any other formats, an array of results list with OCR will definitely come into your eyes. So, we need to be disclosed with the real point about OCR. 

OCR (Optical Character Recognition), it is the mechanical or electronic translation of scanned images of handwritten, typewritten or printed text into machine-encoded text. It is widely used to convert books and documents into electronic files, to computerize a record-keeping system in an office, or to publish the text on a website. It is the critical technology to make a scanned PDF or image to be editable, to be searchable, and to be changeable.

Can I Use Adobe Reader to Perform OCR?

If you are working with PDF on a regular basis, with a great chance, you may have installed an Adobe Reader, since you can download it for free. But can you use Adobe Reader (the one for viewing PDFs for free) to Perform OCR? The answer is NO, unless you are a subscribed user. If a free Adobe Reader is all what you got in hand, go directly to the end of post to learn more about best alternative Adobe OCR tool.
Or go to Adobe website and subscribe the Adobe Reader to enable OCR. Check following snapshot to convert scanned PDF in subscribed Adobe Reader:

OCR in adobe reader mac

How to Perform OCR on Scanned PDFs or Images in Adobe Acrobat on Mac?

There are 3 Adobe Acrobat version designed for Mac users: Acrobat X Pro, Acrobat XI Standard, and Acrobat Pro DC. Here we are going to instruct how to perform OCR with these 3 versions in details. 

To Perform OCR in Acrobat X Pro, Acrobat XI Standard

Since Acrobat X Pro doesn’t differ from Acrobat XI Standard a lot, the steps to perform OCR with these 2 version are basically the same.
1.    Open PDF in Acrobat X Pro or Acorbat XI Standard
2.    Go to View>Tools>Recognize Text in This File

ocr in adobe x step 2

3.    Select the recognized part to copy to, or export as Word or other formats.

ocr in adobe x step 3

Tip: How to check and fix suspected OCR errors
1. Go to "OCR Suspects" in the Tools pane on the right side;
2. Click "Find First Suspect", Acrobat will identify suspect characters or words for your evaluation.
3. Click on the highlighted objected in the document and type the correct text, then to rectify the next if necessary. 
4. Click close one all the suspects are corrected.

 

To Perform OCR in Acrobat DC

Adobe Acrobat DC(Adobe Acrobat Document Cloud) is the latest version of Adobe Acrobat, it enables you to convert, edit, sign and track document on any device, it enhances the convenience to share documents anywhere, anytime.

Follow the steps to perform OCR:
1.    Open the file in Acrobat DC
2.    click "Adobe Export PDF" in the right pane;
3.    Check "Document Language". If the language selected is correct, go to the next step. If not, change it.

ocr in adobe dc step 3

4.    Click "Convert" to perform the OCR.
5.    Once the file is recognized, save the recognized file as the format you want.

ocr in adobe dc 5

Best Alternative Adobe OCR Tool---OCR Wizard

But, if you don’t have a Adobe Acrobat or you are just looking for an alternative OCR tool as powerful as Adobe with a more competitive price, you are recommended to try OCR Wizard.

OCR Wizard is professional OCR software designed to convert any PDF, scanned documents, or image files (including the picture of business card) into searchable and editable files. Users are also allowed to correct or convert images, to recognize picture of business cards and share, even to manually correct the recognized results if necessary. It supports over 40 languages. With its easy-to-use interface and high quality OCR recognition, no more documents retyping and reformatting will be required.

Follow the steps to convert your scanned PDFs or images into editable files now.
Step 1. Add files to OCR Wizard.

import files into ocrwizardStep 2. Prepare for OCR.

Once your file is imported, it will be under preparation mode. You can manually adjust the file to ensure a better result. This step is highly recommended when you are working on scanned document or images with unreadable blurry pictures. Next, select the OCR language, tweak the settings according to manual.

manually adjust the setting for more accurate resultsStep 3. Perform OCR

Click "Recognize” to select document type before OCR processing. Make full use of toolbars on the panel to improve the recognition accuracy. 

use ocr wizard to ocr documents step 3

Step 4. Export to Editable Formats
Click to "Export" to save these files in the format you need. Also you can specify the page range to export fixed pages.

Useful Tip 1:OCR and Share Business Card
Choose "Business Card” from the down list of “Recognize", the app will automatically create a contact with fillable fields as following.  Update the information if necessary. You can also click "Share" to add te contact information to Mac Contacts or share it by Mail, Message and Airdrop. 

use ocrwizard to ocr business card

Useful Tip 2: Save the Project for Later Processing
OCRWizard enables you to save a project for your current editing work. When you try to close the app, it will pop up a dialog and ask you whether save the changes made to the “Untitled” document. You can click “Save” or go to File > Save a Project to save it for later processing.

Have a Free Try with OCR Wizard Now>>>

download icon of ocrwizard

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