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How to Convert Scanned PDF (With Abundant Texts/Tables/Images) to Nicely Formatting Word on Mac?

PDF is divided into two types, native PDF and scanned PDF. Conversion from native PDF to word and that from scanned PDF to word on Mac is totally the different thing. This article will show you the detailed solution to convert scanned PDF to editable Word on Mac, basing on the fact that scanned PDFs are more technically problematic but essential in our work.

Native PDF, Scanned PDF and OCR Technology

We all know, users can use different way to create a PDF and that is how these 2 types of PDF come from.

Native PDF is generated from Adobe Acrobat, Microsoft Office or other application, these can be read and interpreted. 

Scanned PDF is created by using a scanner to scan paper document and turn it into digital files, so can be read and interpreted directly. 

Converting native PDF to word is not a difficult task, but converting scanned ones to Word, we need to use a technology, OCR.

OCR ---Optical Character Recognition
As Wiki says, "Optical character recognition (OCR) is the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text". OCR software can recognize and represent the character in scanned document and translate them into electronically designated character. So it is widely used as a form of data entry from printed paper data records, such as passport document, bank statements, computerized receipts, etc.

How to Convert Scanned PDF to Word on Mac?

Use the Best OCR Tool

When it comes to this, Cisdem PDFConverterOCR is undoubtedly the best PDF Converter choice. Cisdem OCRWizard 4 is a comprehensive and powerful PDF converter that can convert both native and scanned PDF, also images files to PDF, RTFD, DOCX, DOC, XLSX, PPTX, HTML, TEXT, ALTO, FB2, EPUB, ODT, PAGES, KEYNOTE and image documents, as well as extract digitized text on images (JPG, BMP, PNG, TIFF, GIF) with OCR technology. And it assures that the converted documents look exactly like the original - tables, columns and graphics. What’s more, Cisdem OCRWizard 4 offers the ability to scan and recognize text in more than 40 languages, including English, French, Italian, Chinese, etc.

Get the Best OCR Results

Before I show you the detailed steps to perform the OCR, I would like to convince you of using it as your regular office tool by displaying the OCR effects from Cisdem OCRWizard.

Your PDFs could be basically about texts, or tables, or images. Whatever, it is not a problem.

Result 1(For PDF with Abundant Texts)

convert scanned pdf with abudant text to nicely formatting word with cisdem

The tool can convert scanned PDF to text format directly if you want to do so.

Result 2(For PDF with Abundant Tables)

convert scanned pdf with abudant table to nicely formatting word with cisdem

The tool can convert PDF to Excel directly if you want to do so.

Result 3(For PDF with Abundant Images)

convert scanned pdf with abundant images to word on mac

As you can see, conversion using Cisdem OCRWizard 4 can accurately produce an editable Word format with preserving original formatting.    

Steps to Convert Scanned PDF to Word on Mac

Step 1. Free download Cisdem OCRWizard 4 and launch it on your Mac.
Cisdem OCRWizard 4 provides free trial for each user.You need to install and run it on your Mac.

download icon of Cisdem PDFConverterOCR

Download the free trial of Cisdem OCRWizard 4 Now >>

Step 2. Add your scanned PDF files to it.

Run OCRWizard on your mac, import files by drag&drop PDF files or directly click the "Add" button to the tool. 

import files into cisdem ocrwizardStep 3. Prepare for OCR.

By default, the uploaded file will be under the Preparation Mode before the OCR, for your convenience to manually adjust the files for high accurate results, especially in the case that you are working on scanned document or images with unreadable blurry pictures.  Then, select the OCR language according to the file. Of course, you can check the manual and supported languages to before any actions.

manually adjust the file for accurate results with cisdem ocrwizardStep 4. Process OCR.

Click "Recognize” to select document type before OCR processing. The app will automatically marks every part of a loaded PDF or image differently based on the content of each part. Also you can manually adjust the OCR for intended outcome according to the manual.

convert scanned pdf to word with OCRWizard 4-process OCR

Step 5. Convert
Click to "Export" to save these files in DOCX or DOC format.You can also select page range to export. 

convert scanned pdf to word with OCRWizard-export

Useful Tip 1:OCR and Share Business Card
When working on Business Card, select "Business Card" from the down list of "Recognize", the app will automatically create a contact and fill its fields with the information recognized from the business card. You can check if these fields are filled correctly, and rectify the mistakes manually. Click the Share button to add it to Mac Contacts or share it by Mail, Message and Airdrop. Also, you can export the business card to vCard and CSV.
OCR Business card with OCRWizard

Useful Tip 2: Save the Project for Later Processing
OCRWizard enables you to save a project for your current editing work. When you try to close the app, it will pop up a dialog and ask you whether save the changes made to the "Untitled" document. You can click "Save" or go to File>Save a Project to save it for later processing.


Also, there are many PDF users turn to online OCR tools which are free and require no installation on Mac. But I have to say, if you don’t work on scanned PDFs with sensitive information very often, neither ask too much about the conversion quality, online OCR tool is indeed a good choice.

However, if you care so much about the time an OCR tool can save for you, why not choose Cisdem?
If you desire a good conversion quality, why not try Cisdem with its decent performance;
If price tag gets on your nerve, Cisdem's competitive price won't put you away……

2016-12-31 10:50:18 / Posted byRosa Reyes to PDF Follow @ Rosa

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5 Responses

  • M.D

    The results look good, hope it also works for me.

    2 months ago REPLY
  • Matt D

    I dropped a text image into the project, I have never expected to yield the results I am looking for, but it did. Lucky to have a try.

    7 months ago REPLY
  • Glenn

    Converted my scanned PDF without any lose, like it.

    1 years ago REPLY
  • Bryan

    I got a scanned PDF from my friend, I couldn't edit it. This article help me a lot. Cisdem PDFConverter OCR is very good, I like this tool.

    1 years ago REPLY
  • Donald41

    I used a tool to convert my PDF to word, but it gave me a word with picture. I can't edit it!!! And I ask for support, they told me their application didn't support converting scanned PDF. Cisdem PDFConverterOCR is useful to do that. Now I can do some editing to my document.

    1 years ago REPLY

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