How to Convert Scanned PDF to Word in Nice Formatting?

2017-07-06 21:36:49 / Posted by Rosa Reyes to PDF Follow @ Rosa

PDF is divided into two types, native PDF and scanned PDF. Conversion from native PDF to word and that from scanned PDF to word on Mac is totally the different thing. This article will show you the detailed solution to convert scanned PDF to Word on Mac using the best PDF OCR Software for Mac, basing on the fact that scanned PDFs are more technically problematic but essential in our work.

Basic Knowledge about PDF

We all know, users can use different way to create a PDF and that is how these 2 types of PDF come from.

Native PDF is generated from Adobe Acrobat, Microsoft Office or other application, these can be read and interpreted. 

Scanned PDF is created by using a scanner to scan paper document and turn it into digital files, so can be read and interpreted directly. 

Converting native PDF to Word is not a difficult task, but converting scanned ones to Word, we need to use a technology, OCR.

OCR ---Optical Character Recognition

As Wiki says, "Optical character recognition (OCR) is the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text". OCR software can recognize and represent the character in scanned document and translate them into electronically designated character. So it is widely used as a form of data entry from printed-paper data records, such as passport document, bank statements, computerized receipts, etc.

Convert Scanned PDF to Word with Google OCR

Comparing to those online free OCR service, I prefer Google OCR, which offers more secure OCR process and accurate OCR results.

Google OCR refers to the auto OCR process in Google Docs when users open a scanned PDF in Google Drive. All you want to prepare for the Google OCR is a Google Account.

Convert Scanned PDF to Word with Google OCR

  1. Login into Google Account and go to Google Drive to upload scanned PDF.convert scanned pdf to word google ocr 01
  2. Click New>Upload File to upload scanned PDF.convert scanned pdf to word google ocr 02
  3. Right click on the scanned PDF and open with Google Docs.
  4. When the scanned PDF is opened in Google Docs, the OCR will be performed automatically, the scanned PDF will be editable in Google Docs.convert scanned pdf to word google ocr 03
  5. Go to File>Download as>Docx. The scanned PDF will be converted to Word.convert scanned pdf to word google ocr 04

How to Convert Scanned PDF to Word in Nice Formatting?

Google OCR is free and easy to use. However, you maybe need to manually adjust some OCR errors, also there is a size limit for uploaded scanned PDFs.

To convert scanned PDF to Word with highly accurate results and nice formatting, professional OCR software will be the best solution. As you may do this on a mac or Windows PC, we will bring you the best OCR solution on Mac or Windows PC respectively in the following part.

Convert Scanned PDF to Word on Mac

To convert scanned PDF to Word on mac without worries of lost format, Cisdem PDF Converter OCR is undoubtedly the best choice. It is a comprehensive and powerful PDF OCR converter that can convert both native, scanned PDF even images into editable PDF, RTFD, DOCX, DOC, XLSX, PPTX, HTML, TEXT, EPUB, PAGES, KEYNOTE and image documents. And it assures that the converted documents look exactly like the original - tables, columns and graphics. What’s more, its built-in PDF creator will allow users to create PDF from other documents, users can even protect, unprotect and compress PDFs with this mac application.


Steps to Convert Scanned PDF to Word on Mac

  1. Free download Cisdem PDFConverterOCR and launch it on your Mac.
    Cisdem PDFConverterOCR provides free trial for each user.You need to install and run it on your Mac.
    Free Download
  2. Add your scanned PDF files to it for scanned PDF to Word conversion on Mac.
    Go to "Converter", import scanned PDF files by drag&drop or directly click the "+" button to the tool. It supports batch conversion, upload scanned PDFs as many as you can.convert scanned pdf to word on mac  
  3. Tweak the setting to prepare for Scanned PDF to Word Conversion on Mac.
    Turn the OCR button ON first. Then choose page range and select output format as DOC or DOCX.convert scanned pdf to word on mac 02
  4. Start converting scanned PDF to Word on Mac. Click "Convert" to start the conversion.
    The status bar will indicate the conversion process, find the converted Word file in output folder when the conversion finishes.

Check the Results Cisdem PDF Converter OCR Get for You

convert scanned pdf with abudant table to nicely formatting word with cisdem

The tool can convert PDF to Excel directly if you want to do so.

As you can see, conversion using Cisdem PDF Converter OCR can accurately produce an editable Word format with preserving original formatting.

Convert Scanned PDF to Word on Windows   

Nitro Pro is a powerful PDF editor and converter to manage PDF files smartly on Windows PC. Users can create, convert, manage, review, fill, sign and protect files in this program, and its cloud service will enable users to operate the PDF on the go.

Steps to Convert Scanned PDF to Word on Windows PC

  1. Run the Nitro Pro and open scanned PDF with the program.
  2. Nitro Pro will recognize the file is scanned automatically. Click on “Use OCR” button when following prompt appears.scanned pdf to word on windows
  3. Go to Review>OCR, make the scanned PDF in editable format. Nitro Pro offers 2 OCR modes, searchable and editable. You are recommended to make the PDF editable for scanned PDF to Word conversion.scanned pdf to word windows 02
  4. Go to Home>To word. The scanned PDF will be converted into Word format on Windows.scanned pdf to word on windows 03


There are abundant solutions to convert scanned PDF to Word if search results in Google, but if you desire a good conversion quality, you should turn to professional PDF OCR software with its decent performance.

Most Popular Downloads

PDF Password Remover for Mac

Recover & remove both PDF owner and user passwords to enable open, print, copy and edit PDF files.

Learn More

PDF Compressor for Mac

Reduce PDF file size without losing any quality. perfect for uploading files to the web and through email.

Learn More

Hot Articles

  • 3 Ways to Do Chinese OCR and Recognize Chinese Characters Accurately

    Do you want to copy the text from image or scanned Chinese files for translation or for other usages? Here are the best Chinese OCR software for mac and Windows users respectively.

  • How to Search A PDF on Mac For Specific Word?

    Do you want to search for a specific word or key term within a pdf on mac? You can use free Preview and Adobe Reader to search a pdf on mac easily, also a solution for searching a non-searchable PDF is offered.

  • How to Write on a PDF on Mac?

    PDF format has become diffusely applied to share documents over the Internet. We are dealing with PDF almost every day in the office. Frankly speaking, if you want to work more expediently, you’d better make your PDF file writable. Now check out the particular solutions given in this article, hope these could help a little for your work.

5 Comments Leave a Reply

  • M.D

    The results look good, hope it also works for me.

    3 years ago REPLY
  • Matt D

    I dropped a text image into the project, I have never expected to yield the results I am looking for, but it did. Lucky to have a try.

    3 years ago REPLY
  • Glenn

    Converted my scanned PDF without any lose, like it.

    4 years ago REPLY
  • Bryan

    I got a scanned PDF from my friend, I couldn't edit it. This article help me a lot. Cisdem PDFConverter OCR is very good, I like this tool.

    4 years ago REPLY
  • Donald41

    I used a tool to convert my PDF to word, but it gave me a word with picture. I can't edit it!!! And I ask for support, they told me their application didn't support converting scanned PDF. Cisdem PDFConverterOCR is useful to do that. Now I can do some editing to my document.

    4 years ago REPLY