Most of us choose to scan a document and send or save as PDF for either type of following 2 reasons:
But how do you scan a document and save as PDF, even OCR to searchable PDF on Windows or MacOS? The solution you should pick will depend on if you have a scanner or not.
In the case you have connected your computer to a scanner, the task to scan a document to PDF will be quite easier, you just need to start the program and get the scanned PDF. But if you want to scan a document, then edit the file for further use, you will not only need a scanner, but also a PDF editor. Here we will introduce the details to scan a document to PDF.
In this workaround, items you need to scan to PDF are a computer and a scanner.
First of all, you need to prepare a scanner or a printer with scanning feature, here is a list of recommended scanner brand for your choice.
Steps to Scan a Paper Document to PDF with a Scanner
Notes: Basically, all the scanners are workable on different operating systems. So, no matter you are using Windows or MacOS, a scanner will still work. In the case you want to scan business cards, here is a list of top business card scanner for your choice.
As we all know, the output processed by a scanner is a scanned file, which means you cannot directly edit or modify without OCR. If you want to scan a document to PDF, and still edit the file, you will need a PDF tool with OCR. Here Adobe Acrobat is on the top of our pick list.
Adobe Acrobat, is the super powerful tool to manage PDFs, including viewing, creating, editing, filling & signing, protecting and redacting PDF, etc. Any toolbar you want to utilize to deal with a PDF is built in this program. Also, there are different versions for Mac users and Windows users.
Steps to Scan a Document to PDF with Adobe
Luckily, even though you don’t have a scanner, you can still scan a paper file to PDF, even to make a searchable PDF. What you need to do is, capturing the paper file as clearly as possible, then performing OCR on the image file. But you will need a PDF converter with OCR capability. Here, basing on the fact that most of our users are either Mac users or Windows users, we will demonstrate how to scan to PDF in following 2 parts.
For Windows users who want to scan documents to PDF, Readiris 16 for Windows will be a good choice. It can convert any PDF and image files into 10+ formats, including searchable PDF, Word, Excel, HTML, TXT, PowerPoint, ODT, ePub, Audio and image, with original file quality well preserved in the output. It supports recognizing 130+ languages, basically covers all the common-used language for users from any areas.
For Mac users who want to scan to PDF, PDF Converter OCR will be the best pick. Here are 2 reasons convincing users into this tool:
As you may have noticed, PDF Converter OCR is a mac PDF program designed to create and convert PDFs. You can create PDF files from paper file captures, from Microsoft Office files, CHM, HTML, ePub, Text, Rtfd, etc. Also, you can convert any PDFs, native or scanned ones into 16 formats, including Microsoft Office, Text, iWork Keynote, Pages, Rtfd, ePub, HTML, JPG, etc., with original file quality high retained. Even, it supports batch conversion and understand 200+ languages.
For more accurate OCR results, you can click the "Settings" icon. Check if all OCR applied zone is marked correctly, if not or improperly, manually adjust. For example, if you want to output a part as table, remove the mark box in this zone, click on "Mark Tables" in the OCR applied zone, then drag a mark box to select those contents you want to mark as Tables. This is done to make sure all the parts are recognized properly and will be outputed with good formatting.
In fact, you don’t have to buy a scanner to scan to PDF. As technology develops, we can fully use our mobile devices and cameras to output high-resolution images and scan paper files. While a PDF Converter OCR, will help to save your scanned files as PDF, also convert them into different editable formats, which we need to cope with in our daily work. So, buy you an affordable PDF program to solve as many desk-bound problems as possible, instead of investing a lot of money on a scanner.
Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.