How to Convert PDF to Excel Without Losing Formatting Offline & Online

Jose Henline
October 26, 2023 Preview 2.1K Preview 0
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How do I convert PDF to Excel without losing formatting?

People often experience formatting issues when converting PDF to Excel. The formatting can be out of place, like rows and columns not working and values not being in the correct cells. It’s possible to edit the converted file to keep formatting well, but that takes lots of time and efforts. To save you from tedious and time-consuming task, this post will show you 6 solutions to convert PDF to Excel without losing formatting, both offline and online in the list.


Part 1. Best Way to Convert PDF to Excel Without Losing Formatting Offline

Considering conversion quality, file security and work efficiency, using a professional PDF converter offline is definitely the best way to convert PDF to Excel. Here Cisdem PDF Converter OCR is highly recommended, which serves your needs well.

This app runs on Mac and Windows, and provides excellent performance when processing conversions between PDF and other file formats. With the help of it, you can easily convert native, scanned and secured PDF files into Excel without losing formatting. Besides, more output formats are supported, like Word, PowerPoint, Images, iWork (Pages, Keynote and Numbers) and more.

All PDF conversions with the following features:

  • Retain the original formatting and layouts accurately.
  • Support batch conversion at a fast speed.
  • Partially or wholly convert PDF files.
  • Combine different input files into one output file.
  • Provide OCR in 17 languages.

Steps to Convert PDF to Excel Without Losing Formatting on Mac and Windows

  1. Download and install Cisdem PDF Converter OCR on your computer.
    Free Download macOS 10.13 or later Free Download Windows 11/10/8/7
  2. Under the Converter tab, drag your PDF into the interface, here batch conversion is supported.convert pdf to excel cisdem01
  3. Now your PDF files are displayed on the screen. Type the page range or select All Pages. Select to XLSX as output format. convert pdf to excel cisdem02
  4. Hit the Gear icon, then decide whether combine all pages into a single Excel sheet or not. Click OK.convert pdf to excel cisdem03
  5. Choose an output folder and click Convert to export PDF as Excel.

How About Converting Scanned PDF Files to Excel?

If you are going to convert scanned PDF files to Excel, import scanned PDF files in Cisdem PDF Converter OCR, then a pop-up window will prompt you to download the OCR Module. After downloading and installing the OCR Module, the program will recognize scanned files automatically.
convert pdf to excel cisdem04

With the OCR feature, Cisdem PDF Converter OCR can not only convert scanned PDF files in batch with ease, but also allow recognizing scanned files in over 15 languages, as well as supporting multi-language recognition.


Part 2. How to Convert PDF to Excel Without Losing Formatting Online Free

If you are tired of downloading software or hesitating about paying for a desktop PDF-to-Excel converter, there are 4 online free options for you to convert PDF to Excel without losing formatting.

#1. Able2Extract

Able2Extract is available in two offline versions, a free version and a pro version, while its website also provides several free online tools, such as converting PDF to Excel, DWG, Word, HTML, JPG and PowerPoint, create PDF and slim PDF reader. Go to PDF to Excel converter, then you can extract PDF tables into formatted Excel sheets, which are easy to analyze, update and edit. The whole process is completely anonymous, with no email address or account required.

Steps to Convert PDF to Excel with Able2Extract:

  1. Go to, select PDF to Excel from the Free Tools drop-down menu.
  2. Drag & drop or click white space to upload your PDF file.
  3. Wait for converting and download the converted Excel file on your Mac.pdf to excel able2extractonline01


  1. Convert scanned PDFs to editable Excel files.
  2. No email address required.


  1. Only 2 conversions for free per day.
  2. Not support batch conversion.
  3. Only convert entire PDF file to XLSX without additional options.
  4. Non-English characters are not recognized by OCR.
  5. The file size limit is 50 MB.

#2. iLovePDF

iLovePDF is a popular web-based PDF editor that includes massive PDF tools in one place. It enables you to perform PDF conversion, manipulate PDF pages, edit content in a PDF and protect PDF with high security. In terms of PDF conversion, it supports exporting PDF to or from Excel, JPG, Word, PowerPoint and HTML.

Steps to Convert PDF to Excel With iLovePDF:

  1. Go to iLovePDF > select PDF to Excel from ALL PDF TOOLS.
  2. Drop your PDF into this online service.
  3. Click Convert to Excel.
  4. Wait for conversion and click Download EXCEL to save the converted PDF.convert pdf to excel online


  1. Convert native PDF to editable Excel, Word and PowerPoint.
  2. No email address required.
  3. No file conversion limits.


  1. OCR technology requires a premium version.
  2. Batch conversion is not allowed.

#3. PDF Converter

PDF Converter is a professional online PDF converter that can easily convert many types of files to and from PDF in seconds, such as Word, Excel, PowerPoint and more. Additionally, this online PDF converter does more than converting PDF files, it lets you edit a PDF easily with its suite of tools, from compression and rotation to merging/splitting and protecting PDF.

Steps to Convert PDF to Excel Without Software:

  1. Click Choose File to upload your PDF file.
  2. Select To Excel to start converting PDF to Excel online free.
  3. Download the exported Excel file on your device.convert pdf to excel pdfconverter


  1. Export PDF as Word, Excel, Powerpoint, JPG, PNG, PDF/A.
  2. Delete files automatically after 3 hours.
  3. Simple and direct interface.
  4. Provide a suite of useful file conversion tools.


  1. Only 1 conversion per hour.
  2. Can not convert multiple PDF files at the same time.
  3. Small formatting issue may occur in the converted Excel file.

#4. is an online converter dedicated to turning PDF to Excel. Besides normal PDF files, it works with scanned PDF as well. Additionally, it is totally free without any file conversion limits, and its interface is clean and user-friendly that only takes two or three steps to finish the conversion. However, it is worth mentioning that although all files uploaded will be deleted from the server within 6 hours, for the sake of security, any private or sensitive files should not be converted online to avoid information leakage.

Steps to Convert PDF to Excel Online Free:

  1. Click on the UPLOAD button or drag & drop the PDF file you want to convert.
  2. Wait for conversion and download the converted Excel file by clicking Free Download.pdf to excel pdftoexcelcomonline01


  1. No email or other personal information needed.
  2. Convert both regular and scanned PDF files.
  3. Free to use without any file conversion limits.


  1. Batch conversion is not allowed.
  2. Slow conversion.


Part 3. How to Convert PDF to Excel Without Losing Formatting Using Adobe Pro

Adobe Acrobat Pro is a highly-esteemed PDF editor with powerful and latest features, which lets you edit, create, convert, sign PDF files and do more on any device. Despite its fabulous features, its prohibitively price has put many people off. It is only available as a free trial for 7 days. The purchase price is US$19.99/mo(a year) for the professional version.

If you have installed and subscribed to Adobe Acrobat Pro already, head towards the following guide to convert PDF to Excel without losing formatting with it.

How to Convert PDF to Excel Without Losing Formatting Using Adobe Pro:

  1. Download and install the free trial version of Adobe Acrobat Pro.
  2. Start Adobe Acrobat Pro. Click the File tab at the top left and open the PDF file you want to convert.pdf to excel adobe01
  3. Before conversion, you can edit, comment, sign and do more on the PDF by selecting the options in the right-side Tool panel.
    pdf to excel adobe02
  4. Click Export PDF > choose Spreadsheet > click Export.pdf to excel adobe03
  5. Click Choose a Different Folder and choose a folder to save the converted Excel file. If you want to deal with the file immediately, you can select Open file after export.pdf to excel adobe04


  1. Convert both native and scanned PDF files to Excel.
  2. Support batch conversion.
  3. Edit PDF before conversion.


  1. High cost.
  2. Credit card and personal information required.


Part 4. Offline or Online PDF to Excel Converters?

When you’re hesitating about whether to buy a PDF converter or not, here are some suggestions you can take into consideration.

For heavy PDF users, an offline PDF converter is necessary. It enables you to access advanced features and start all types of PDF conversions. For example, Cisdem PDF Converter OCR allows you to perform batch conversion, use OCR technology, adjust conversion settings and more. There are no file limits as online PDF converters do. 

Besides, looking for an online alternative to a professional PDF converter each time requires considerable time and effort, not to mention that the alternatives may not be the best choice. They may pose a file security risk or carry viruses, since they mostly do the PDF tasks through third-party services.

In actual fact, users might resort to free online PDF converters due to the high cost of offline PDF converters. However, considering the compelling features, most business opt for paid ones.

Jose Henline
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Jose specializes in reviews, how-to guides, top lists, etc. on PDF, data recovery and multi-media. On his spare time, he likes to travel or challenge some extreme sports.

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