OCR is now widely applied to turn scans and images into computer-readable text, so you can make further use of these texts by copy & paste, search or edit. However, an OCR tool is never cheap, is there any free OCR software that can work offline on Mac, Windows, Android or iPhone?
The answer is YES. Today, we are going to introduce 10 best free offline OCR software for 2023, all of them are 100% free.
Cisdem PDF Converter OCR
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Free DownloadOCR, which is Optical Character Recognition, it is the technology to recognize text from a image-based file (scanned PDFs, images) or paper documents. It will make these files to digital copies of readable and searchable texts.
There are both online and offline OCR tools. Online OCR refers to web-based OCR services that perform OCR on uploaded files online, then save the output documents to local hard drive of a device, users have to access to Internet and upload the files to 3rd party server which stores those files for 24 hours or more.
While offline OCR refers to desktop or mobile software to perform OCR even without accessing to Internet. As long as we have these apps installed on our device, we can perform OCR at anytime anywhere without staying online. And the files stay on our device.
There are so many offline free OCR tools, it is not easy to pick the best ones. But most of us have uniform requirements on a OCR job, just as following:
OS Platform: Windows
Our Rating: 4.0/5.0
Free Download Capture2Text Software:https://sourceforge.net/projects/capture2text/
Capture2Text is a powerful OCR program to recognize texts from screen captures. Though only allows users to turn captures to plain text, it offers extended features, like text replacement, translation, text to speech conversion. In addition, it allows users to configure different settings to customize the OCR according to needs. However, it seems Capture needs further work to fix the bugs regarding translation and OCR.
OS Platform: Windows and macOS
Our Rating: 4.0/5.0
Free Download PDF OCR X Community Software: https://solutions.weblite.ca/pdfocrx/download
PDF OCR X Community is an extremely simple program to perform OCR on both PDF and various images. You just need to drag and drop the file, then choose output format and file language to start the OCR progress. It supports exporting files as Text or searchable PDF, but can convert single-page PDF only. To convert multiple-page PDF, you need to update to its Enterprise version or split the PDF to several single-page PDF for free OCR. Same as FreeOCR, it hasn’t been updated for years. You may have crash issues on latest operating systems.
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OS Platform: Windows
Our Rating: 4.0/5.0
Free Download SimpleOCR Software: https://www.simpleocr.com/download/
SimpleOCR from SimpleSoftware, is a freeware to do OCR on PDF, image, even paper files from a connected scanner. SimpleSoftware offers various brands of OCR tools, its SimpleOCR gives users a free experience to know how efficient and convenient an OCR tool can be. If your file is reversed, you can rotate to have a more accurate OCR. Also, it supports spell check, you can replace those suspected errors with words from the dictionary. Yet, it may take you some time to manually adjust the errors.
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OS Platform: Windows
Our Rating: 3.8/5.0
Free Download FreeOCR Software: http://www.paperfile.net/download2.html
FreeOCR from PaperFile is based on Tesseract OCR to turn scans, PDF and image to 3 formats: Text, Word and RTF. It offers batch OCR and allows users to export files as JPG. Though it is designed to convert files to editable Word, the formatting cannot keep in the Word file. In addition, the last update for this program was released in 2015, there may be some technical errors on different, especially latest Windows. Anyway, it offers high accuracy and deserves a try.
OS Platform: Windows and macOS
Our Rating: 3.8/5.0
Free Download Free OCR to Word Software: https://www.ocrtoword.com/
Free OCR to Word offers an easy way to turn files from scanner and images to editable Word or Text format. Other than other free OCR tools, it has an excellent support on image input, besides common image, it also does OCR on ICO, PCX, PSD, CUR, DCM, WMF, EMF, TGA, PXM, WBMP, CRW, WPD, IEV, JP2, J2K, DCX and LYR All. In addition, it offers a set of image and document tools, to view and manage the file easily, which gives a better user experience.
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OS Platform: Windows
Our Rating: 3.8/5.0
Free Download SuperGeek Free OCR Software: https://www.ocrfree.net/download.php
Does this program look familiar to you? Let’s say Free OCR to Word. Yes, I finally figure out that SuperGeek Free OCR and Free OCR to Word are exactly the same program, having the same functions but using a different color of interface and available on different website. I have been hesitate if I should put this SuperGeek program on this list, anyway, it is an option to do OCR for free and offline, for users who have problems accessing to Free OCR to Word, this program may help.
OS Platform: macOS, Windows, iOS, Android
Our Rating:3.8 /5.0
Free Download OneNote OCR Software: https://products.office.com/en/onenote/digital-note-taking-app
OneNote from Microsoft is a note-taking program to create and organize notes across different platforms, including macOS, Windows, Android and iOS, also it offers online free portal to manage your notes anytime anywhere. It is free and mainly focusing on processing notes, to process notes source from PDF or images, it builds in OCR feature to copy text from these files, then embed to a note for other use.
OS Platform: Android and iOS
Our Rating: 3.6/5.0
Free Download Adobe Scan OCR Software: https://acrobat.adobe.com/us/en/mobile/scanner-app.html
Speaking of PDF editing or OCR files, Adobe is definitely the most professional solution. But its price tag is always the obstacle to install this program. So, it’s really a good news that its mobile version is free to users. Adobe Scan mobile app is available on both Android and iOS, helping turn scans under their mobile phone camera to copyable text. To yield high quality Adobe OCR result, it provides basic editing feature to optimize the photo scans.
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OS Platform: macOS
Our Rating: 3.5/5.0
Free Download LEADTOOLS OCR Software: https://apps.apple.com/us/app/leadtools-ocr/id604393629?mt=12
LEADTOOLS is a company offering fast OCR SDK technology for developers across all platforms, rather than providing end-user applications, but its LEADTOOLS OCR Application in Mac AppStore gives a chance for users to try its OCR technology. It supports OCR PDF and image to 10 formats, but according to my tests, it does the best on OCR files to text, while there are improvements needs to be done on OCR accuracy. Anyway, it is quite convenient to extract texts from files in the result window, instead of saving in a txt file.
OS Platform: Android, iOS, Web and Chrome
Our Rating: 3.5/5.0
Free Download Google Keep OCR Software: https://www.google.com/keep/
OneNote alike, Google Keep is an application to take and manage notes online or on your mobile phone. Its built-in OCR feature can grab text directly from the image, then share to your Google contacts, or copy to Google Docs for further editing. It is not a piece of software exclusively designed to do OCR, you will benefit a lot when using it to create and manage your notes.
| Platform | Rating | Input Format | Output Format | |
|---|---|---|---|---|
| SimpleOCR | Windows | 4.0/5.0 | Scan, PDF, Image | Word, Text |
| Capture2Text | Windows | 4.0/5.0 | Image | Text, Speech |
| PDF OCR X Community Edition | Windows and macOS | 4.0/5.0 | PDF, Image | Text, PDF |
| FreeOCR | Windows | 3.8/5.0 | Scan, PDF, Image | Word, Text, RTF; |
| Free OCR to Word | Windows | 3.8/5.0 | Scan, Image | Word, Text |
| SuperGeek Free OCR | Windows | 3.8/5.0 | Scan, Image | Word, Text |
| OneNote | macOS, Windows, iOS, Android | 3.8/5.0 | PDF, Image | Text |
| Adobe Scan Mobile App | Android and iOS | 3.6/5.0 | Scan, Image | PDF, Text |
| LEADTOOLS OCR Application |
macOS |
3.5/5.0 | PDF, Image | Word, TXT, LTD, PDF, RTF, SVG, XML, HTM, MOB and ePub |
| Google Keep | Android, iOS, Web and Chrome | 3.5/5.0 | Image | Text |
As I believe, all the best free offline OCR software that worth a try is now on our top list, they are 100% free and safe to use offline. One thing for sure, all these free OCR software has their individual disadvantages, and that’s the reason why there are still a lot of users finally pick a paid OCR software: Cisdem PDF Converter OCR to recognize their file, they want better user experience and more accurate OCR result.
Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.
