How to Add Page Numbers to PDF on Mac without Adobe Acrobat

2018-07-04 22:31:00 / Posted by Connie Wisley to PDF Follow @ Connie

Adding page numbers to PDF makes it easier to organize multi-page PDF files, it is indeed quite easy to achieve. Yet, many users deem this as a tricky job because of the absence of Adobe Acrobat, which put them off with its high price. In fact, there are multiple non-Adobe solutions to add page numbers to PDF on mac. 

Add Page Numbers to PDF on Mac Preview

The first non-Adobe solution to add page numbers to PDF on mac is, as you may expect, using Mac Preview, the free tool to manage PDF and image on mac. Though there is no such an exclusive toolbar built in Preview to add pages numbers directly, we can add by inputting numbers in blank text boxes, quite similar to the way of adding text to PDF in Preview.

  1. Open PDF with Preview
  2. Go to “Show Markup Toolbar” as following.add page numbers to pdf on mac preview 01
  3. Go to “Text” to add text box where you want to add page numbers to the PDF as header or footer. Then input page numbers to the text box.
    Repeat this on each page you want to add page numbers.add page numbers to pdf on mac preview 02
  4. Go to File>Save.
    Or if you want to prohibit others from modifying the PDF page numbers, you can go to File>Export as PDF. These page numbers are not editable unless an OCR is performed.


  • You need to manually add page number on each page.


Add Page Numbers to PDF on Mac Online

You can also add PDF page numbers on mac with online PDF tools. Sejda and ilovepdf both are good choice to easily add page numbers online free. ilovepdf requires a sign-up to get the free service.

  1. Go to Sejda and drop your PDF file that want to add page numbers as instructed on the web page.
  2. Tweak the setting, location on page, font and document margins.add page numbers to pdf on mac online 01
  3. Click “Download” to get the PDF with page numbers added on mac.add page numbers to pdf on mac online 02


  • Takes time to upload, process and download
  • Risk of information leakage


Add Page Numbers to PDF in Word on Mac

Even in these days when large quantity of document editors emerged on the market, Microsoft Word still dominates, attributing to its easy access to, and excellent performance on editing document. Hence, another non-Adobe solution to add PDF page numbers on mac is doing this in Word. 

But first of all, you will need a PDF OCR Converter for Mac to make PDF in Word format. You can use Cisdem PDF Converter OCR for Mac, the tool converting any PDF files, native or scanned, into 16 formats, with original layout and formatting retained. That’s to say, you can utilize this tool to edit PDF, even image-based files in different document processor, Word, PowerPoint, Keynote, ePub, HTML, etc, without worries on format issues. Even, it supports to create PDF files from abundant file formats, also allows users to protect, unprotect and compress PDF as needed.

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How to Add Page Numbers to PDF in Word on Mac

  1. Import the PDF that you want to add page numbers to the program. You can drag and drop or click “+” to add files, batch uploading is allowed.add page numbers to pdf on mac 01
  2. Choose output as Word. Also, you can choose page range to perform partial conversion. If you want to add page numbers to scanned PDF on mac, turn the OCR button ON to make it editable.add page numbers to pdf on mac 02If you are working on a scanned PDF, for more accurate OCR results, you can click the "Settings" icon. All the contents are automatically marked as Texts, Images or Tables in different colors, for the program to recognize each part accurately. First, you need to check all the OCR applied zone are marked properly, if not, manually adjust. Let's say, if you want to output a part as table, remove the mark box in this zone, click on "Mark Tables" in the OCR applied zone, then drag a mark box to select those contents you want to mark as Tables. You can resize the mark box by dragging its corners. mark ocr
  3. Click “Convert” to change PDF to Word on mac.
  4. Open the PDF in Word, go to View>Header&Footer, to add page numbers to PDF on mac as needed.


  • Cannot add page numbers to pdf directly within the program

Final Words

Adobe is powerful, but it is not the only tool to solve PDF-related issues. For users who work with PDFs occasionally, Preview and online free PDF tool can work best for you, but if you work on PDFs very often, you'd better resort to PDF OCR Converter for Mac , you may need it to edit a scanned document, or further use PDF resources for different purposes.

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