Cisdem PDFMaster User Guide

Cisdem PDFMaster is a solution to solve your PDF problems, which brings together all commonly used PDF tools in one place. With a straightforward interface, you can easily customize your settings to convert, create, edit, merge/split, compress and encrypt/decrypt PDF files. To facilitate your use, here is a step-by-step introduction with all the tools in Cisdem PDFMaster.  

 

Part 1 Get Started

Download & Install

1.    You can download the installation package from the link below.

Free Download

2.    Install Cisdem PDFMaster with the downloaded package. Double-click the .dmg file.

Drag the Cisdem PDFMaster icon to Applications folder.

Activation (Optional)

After installing the program, you need to activate the program if you want to use the full version features.

1. Go to Launchpad or applications folder, double click Cisdem PDFMaster to run the program, and then click Help > Activate Cisdem PDFMaster.

Copy-n-paste your license code into the pop-up window, and then click “Activate”.

 

Part 2 Open PDF

For your convenience to read and work with PDF files, Cisdem PDFMaster provides several ways for you to open the PDF files.

Part 2.1 Open PDF from Homepage

When you open/run Cisdem PDFMaster, it will bring you to a Homepage, you can open the PDF files through Open Files and Recent.

1. Open Files: Click “Open Files”, it will pop up a window to ask you to select the PDF file to open with Cisdem PDFMaster.

2. Recent: All the PDF files that are recently opened will be listed under Recent, you can double click the target PDF file to open it.

3. You can also click File > Open/Open Recent to open the PDF files.

 

Part 2.2 Open PDF from feature page

If you have opened a PDF file already, you will enter into the feature page. And if you want to open more PDF files, instead of getting back to the homepage, you can directly click + to select one more PDF to open it.

Part 3 View PDF

Part 3.1 PDF Navigation

After opening the PDF file, you can navigate to different parts of the PDF file through mouse's scroll wheel and previous page/next page.

Part 3.2 View with thumbnail

Under the thumbnail panel, you will be able to quickly browse PDF pages and locate the pages that you need.

1. Click , you will be able to view PDF with thumbnail.

2. You can adjust the thumbnail size by dragging the slider.

 

Part 3.3 PDF Outlines

Outline is a general plan of the material that is to be presented in a speech or a paper, if you want to add, edit or view the outlines of PDF, you can navigate to the Outline panel.

1. You can click "Add Outline" to add a new outline, the added outlines will display in the outlines list. If you want to add a sub-outline under one of the outlines, just highlight that outline, then click "Add Outline". If you want to add a top-level outline, you can single click the highlighted outline to cancel the highlight, and then click "Add Outline".

2. You can edit the outlines by clicking 

a. Rename: Select the "Rename" option, it will pop up a small window for you to change the name of the target outline.

b. Set Destionation: Select the "Set Destination" option, it will display the destination page number of this outline, you can scroll the mouse wheel/drag the scroll bar/click previous page or next page to change the destination page number.

c. Delete: Select the "Delete" option, it will delete the highlighted outline. Please note that if you delete the parent outline, the sub-outlines will be deleted as well.

3. Edit: If you want to delete multiple outlines at once, you can click the "Edit" option, check the outlines that you want to delete and then click  on the bottom.

 

Part 3.4 PDF Bookmarks

Bookmark is a navigational aid similar to a physical bookmark, which can link to a specific location in a PDF to help you quickly navigate to the target page of the PDF.

1. You can click "+ Add Bookmark" to add a new bookmark, all the bookmarks will display in a list, and the page number of the bookmark will be displayed on left upper corner of the bookmark.

2. You can rename/delete one of the bookmarks by clicking  > Rename or Delete.

3. If you want to delete multiple bookmarks at once, you can click "Edit", check the bookmarks that you want to delete and then click  on the bottom.

 

Part 4 Comment PDF

When you want to share a PDF file to others, and it is much more effective to directly add comments in the PDF file compared with writing the comments in email or a paper. Cisdem PDFMaster provides you a vaious kinds of tools to add coments into a PDF file.

Part 4.1 Markup tools

The simplest types of markup annotations are text markup annotations for marking up page text. These include text highlight, underline, or strikeout annotations.

To markup a PDF file with Cisdem PDFMaster, you can just select a markup tool on the toobar under Comment tab, then drag your mouse to cover a region of texts.

Part 4.2 Drawing tools

To draw attention to some certain parts of your PDF file, you can use drawing tools to add different graphic elements, such as rectangle, circle, arrow and other graphics into your PDF file.

Click the marked up texts, a tool bar will disappear under the texts and you will be able to add comment, change color, add link or delete to this markup.

Part 4.3 Text and attachment annotations

If you want to add text, note or attachment annotations, you can choose one from the following tools under the Comment tab.

Note: Select , click at the target place in your PDF file, a note icon will appear there.

Text: Select , click at the target place in your PDF file, type in the texts, you can also adjust the text box size by draging.

Callout: Select, click where you want the arrow to point, click again when the arrow reaches where you want the rectangle to be.

Attachment: Select , click where you want the attachmenet to be, select the embedded file and click Open.

 

Part 4.4 Stamp and measure tool

A stamp annotation is a simple way for you to add text with drawings in a PDF file, and measure tool allows you to measure distance and diameters accoss to your PDF files. 

 

Pencil: Select, and then you can draw anything on your PDF file.

Stamp: Select, you can select a stamp from the listing stamps, or you can click Custom to create a personalized stamp.

Signature: Select, you can manually draw a signature, select a default signature or upload a signature picture and add it on your PDF file.

Measure: Click, there are seven options in the drop-down menu, you can select one of them to start measuring.

 

Part 4.5 Customize annotations

Every tool has its default settings, but you can also customize those settings, such as add comment to the annotations, change the color, add link, etc.

1. Add Comment: You can add a comment to the markup to state why you marked them up or what needs to be revised.

 

a. Click , a comment window will appear on the right side, you can directly enter the comment content and click Save.

b. All the comments are listing on the right window, you can add a reply to the comment.

c. Instead of manually entering the texts to reply a comment, you can also click to select a set to state you accepted/disagreed the comment.

d. You can click  to edit or delete the added comment.

2. Change color: Every markup has a default color, you can change the default color by clicking 

3. Hyperlink: You can add a hyperlink by clicking , then enter a URL or select a page of this PDF file that you want to link to.

 

Part 5 Edit PDF

It is easy to edit the text and image content in a word file, excel file or a powerpoint file, but if you want to directly edit the content in a PDF file, you may need the help of Cisdem PDFMaster.

Part 5.1 Add Text

Click Add Text button under the Edit tab, you can add new text to the position that you'd like. On the right side, you can change the texts' font, font size, align, bold, color, etc as you like. If mistakenly did wrong operations, you can just click  or  to undo/redo it.

If you want to add a hyperlink, you can highlight the added texts content, click  to add the URL.

 

Part 5.2 Add Image

Click Add Image under Edit tab, click on the position where you want to select an image to add into this PDF. You can drag the retangle to adjust the image size, move the image or click  to rotate the added image, also you can click  or press the Delete button on your keyboard to delete it. If mistakenly did wrong operations, you can just click  or  to undo/redo it.  

Part 5.3 Edit

Click Edit button under Edit tab, each line of the texts and each image will be a seperate block, you can click the target block and click  or directly double click the target block to change the texts in that block. Also you can remove the image or text blocks by clicking  or pressing Delete button on your keyboard. If mistakenly did wrong operations, you can just click  or  to undo/redo it.

 

Part 6 Convert PDF

Cisdem PDFMaster also supports converting PDF to a majority of file formats, such as Microsoft office, image, epub, html and rtf.

Part 6.1 Convert PDF/scanned PDF to MS office formats

You can convert PDF to Word, Excel and Powerpoint file with Cisdem PDFMaster as you like, and you can reference the below methods for how to do that.

1. After opening your PDF file, navigate to the Convert tab.

2. Before converting the PDF file, you can click  to change the settings according to your needs.

a. OCR Recognition: Normally Cisdem will auto recognized the imported PDF is image-based or not, and choose to use OCR or not. If Cisdem fails to use the OCR function to the image-based PDF file, you can choose "All File" to force using OCR with the imported PDF file.

b. Priority: Cisdem priorities text recognition by default, you can also change the priority to text layout.

 

3. Select your desired format (To Word, To Excel or To PPT) to click, and then select a save location.

You can also click File > Export to, then select a target output format and select a location to save the exported file.

 

Part 6.2 Convert PDF to image

Cisdem PDFMaster supports converting PDF to images. Before start converting PDF to image, you need to go to Convert > , select PDF to Image on the left side and then select proper options on the right side. You can choose to convert each page of your PDF into separate images, directly extract all images from your PDF or convert all pages of your PDF into a single image.

After that, you can click "To Image" or click File > Export to > Image, select an image format and save location to start the conversion.

 

Part 7 PDF Tool

Part 7.1 PDF OCR

As we known, a scanned PDF is not searchable, copyable and editable, if you want to, you have to perform OCR with the PDF first.

If it's the first time you use Cisdem PDFMaster, you need to download the extra OCR module first before performing OCR. You can click Tool > OCR, then a window will pop up to ask you to download the OCR component.

When the download completes, click Tool > OCR, you will see the OCR PDF window, you can select the page range that you want to perform OCR for, also please be sure to select the correct languages of your PDF content with the Languages Recognition option.

When the setting is done, click ，an OCRed PDF file will be created and opened in a new tab.

 

Part 7.2 Compare PDF

You can use Cisdem PDFMaster to compare the content of two PDF files to find differences, just open one PDF file, then click , select another file to be compared and click 

When the compare completes, each differences between those two files will be highlighted in a different color.

Part 7.3 Compress PDF

If you want to upload a PDF file or send PDF file as an attachment in email, you can use Cisdem PDFMaster to compress your PDF file into a smaller size. Just open the PDF file with Cisdem PDFMaster, then click , select a proper compress level and click 

When the compression completes, it will automatically save the compressed file under Users/Documents folder, also you can directly click  to fast locate the compressed file.

Part 7.4 Crop pages in PDF

You can use the crop function to reduce the page size of your PDF file with Cisdem PDFMaster, just click  , select the area to crop, select the page range and click  to crop out the pages. You will then see the cropped PDF file in Cisdem PDFMaster, press CMD+S or File > Save to save the cropped PDF file after checking.

Part 7.5 Add watermark to PDF

Add watermark to PDF is also one of the ways to protect your PDF file, and it is easy to add watermark in your PDF file with Cisdem PDFMaster. Just click , type in the texts that you want to add into your PDF file, change the watermark settings if you need, and then click . You will then see the watermarked PDF file in Cisdem PDFMaster, press CMD+S or File > Save to save the watermarked PDF file after checking.

Tips: After saving the watermarked PDF file, if you want to remove the watermark, you can import this PDF file into PDFMaster again, go to the Edit tab, select the layout of watermark, click the Trash icon to remove it from that page.

 

Part 8 PDF Form

Instead of printing the PDF file and then filling in the form by hand writing, you may fill these forms directly with Cisdem PDFMaster. Before filling a PDF form with Cisdem PDFMaster, you need to know if your form is fillable or not. A fillable form is an interactive form, which contains fields that you can select or fill in; A non-fillable form is a non-interactive form, you can only fill in the form with the tools under Form.

Part 8.1 Fill out interactive form

When you import a PDF form that contains interactive form fields, you can directly fill out those interactive form fields.

Click CMD+S or File > Save to save the filled PDF file after confirming.

 

Part 8.2 Fill in non-interactive form

Since a non-interactive form doesn't contains interactive form fields, if you want to fill in the form, you can use the tools under the Form tab and Add Texts tool under the Edit tab to fill in texts, checkbox list, etc.

 

Part 9 Protect PDF

Part 9.1 Set Password

PDF restrictions enable you to prevent someone opening your PDF file from making changes, which include a majority of restrictions, such as opening, copying, printing, etc. With Cisdem PDFMaster, you can easily check your PDF permissions and set passwords on it as you like.

1. Check PDF permissions

When you open a password protected PDF file, you will be notified this document is protected. Click File > Properties, you will be able to check the allowed and not allowed permissions of this PDF file.

 

2. Add passwords

There are two kinds of password that Cisdem can apply to your PDF file: Open password and Permission password, the Open password limits you opening the PDF file, and Permission password limits you copying, editing and printing the PDF file. With Cisdem PDFMaster, you can choose one or two password types to add to your PDF file according to your needs.

Click , then check the password type you want to add, choose the settings you prefer.

Open password: Check this option, enter a password to restric users from opening this PDF file without the password.

Permission password: Check this option, enter a password to restric users from copying, printing or making changes to your PDF file.

 

3. Change/Remove password

If your PDF file is password protected already, you can also use Cisdem PDFMaster to change or remove the password. Open your PDF file with your open password, click , you will be asked to enter your permission password, then you can check Open password/Permission password to enter a new password, click  when the setting is done, click Shift+CMD+A or click File > Save as to select a location to save the password changed PDF file. Or if you don't check either open password or permission password and click , then a non-protected PDF file will be created.

Part 9.2 Mark for redaction

To protect some sensitive or import content on your PDF file, sometimes you may need to redact PDF files, and Cisdem PDFMaster can help you to resovle it.

After opening your PDF file, click under the Protect tab, then use your cursor to select the region/text in your PDF file, all the selected regions/texts will be displayed on the right side, you can click  to apply all the redactions that list on the right side or click  under the target area to apply redaction to this area only.

You can also add comment or label text to the redaction as follows:

a. Click, a comment window will appear on the right side, you can directly enter the comment content and click Save.

b. Click, you can  add a label text to replace the redacted area, also you can customize the font, font size, font color, etc.

 

Part 10 PDF Pages

After opening the PDF, you can manage the pages of this PDF file under the Pages tab, including extract pages, change pages order, split pages, replace pages, etc.

Part 10.1 Delete pages from PDF

You can press and hold the CMD key and then click to select the pages or directly drag your mouse to select the pages that you want to delete and click , after that click CMD+S or File > Save to save the changes.

 

Part 10.2 Rotate PDF pages

You can press and hold the CMD key and then click to select the pages or directly drag your mouse to select the pages that you want to rotate, and then click  or  to rotate the selected pages, press CMD+S or File > Save to save the changes when it is done.

Part 10.3 Extract pages from PDF

You can press and hold the CMD key and then click to select the pages or directly drag your mouse to select the pages that you want to extract from this PDF, click  , select a location to save the extracted PDF pages.

Part 10.4 Insert pages in PDF

Click to select the page that you want to insert a blank page before or after it, then click  or 

Part 10.5 Split PDF

You can split one PDF file into several PDF files automatically with Cisdem PDFMaster, just click , then set the number of pages you want in each split PDF file, select the save location and click OK.

 

Part 10.6 Replace pages in PDF

If you want to replace some pages in PDF A with some pages in PDF B, you can use the Replace function in Cisdem PDFMaster. Just click  under Pages, click  to import the replacement PDF file, then set the page range of your current PDF and replacement PDF, click OK. Press CMD+S or File > Save to save the changes after checking.

 

Part 11 Batch PDF

Cisdem PDFMaster lets you work with multiple PDF files at once, you can batch convert, create, compress, encrypt and decrypt PDF files.

Part 11.1 Batch Convert PDF

Step 1 Add PDF files to convert

Click  on the home page to get into the PDF Convert window, then you can add or remove PDF files as follows:

a. Dag and drop multiple PDF files into the window.

b. Click , on the following window, press and hold CMD key and select the PDF files that you want to add into the window. After adding the PDF files, you can click  to add more PDF files.

c. To remove the added PDF files, you can highlight the target PDF files and then click  or press the Delete button on your keyboard.

 

Step 2 Select output formats

Click  to select a proper output format and you can click  after different output formats to change the settings as you like.

 

Step 3 Select a save location with the option "Output Folder" and click 

When the process completes, you can click  or  to directly bring you to the save location of the converted file in Finder.

 

Part 11.2 Batch create PDF

If you have an image  and you want to convert it to other editable formats, you will need to create a PDF file from this image first, and then convert the created PDF file to other formats. Below we will show you how.

Step 1 Add files to create

Click  on the home page to get into the PDF Create window, then you can add or remove files as follows:

a. Dag and drop multiple files into the window.

b. Click , on the following window, press and hold CMD key and select the PDF files that you want to add into the window. After adding the PDF files, you can click  to add more PDF files.

c. To remove the added PDF files, you can highlight the target PDF files and then click  or press the Delete button on your keyboard.

 

Step 2 Select a save location with the option "Output Folder" and click 

1. You can change the name of the created PDF file through here.

2. If you want to merge all the added files into a single PDF file, you can slide on the Merge option.

3. When the process completes, you can click  or ​ to directly bring you to the save location of the created file in Finder.

 

Part 11.3 Batch compress PDF

Step 1 Add PDF files to compress

Click  on the home page to get into the PDF Compress window, then you can add or remove PDF files as follows:

a. Dag and drop multiple PDF files into the window.

b. Click , on the following window, press and hold CMD key and select the PDF files that you want to add into the window. After adding the PDF files, you can click  to add more PDF files.

c. To remove the added PDF files, you can highlight the target PDF files and then click  or press the Delete button on your keyboard.

 

Step 2 Select the size that you want to compress to

Tips: You can apply the size of your choice to all other added PDF file by checking the option "Apply to all".

 

Step 3 Select a save location with the option "Output Folder" and click 

When the process completes, you can click  or ​ to directly bring you to the save location of the compressed file in Finder.

 

Part 11.4 Batch encypt PDF

Step 1 Add PDF files to encrypt

Click  on the home page to get into the PDF Encrypt window, then you can add or remove PDF files as follows:

a. Dag and drop multiple PDF files into the window.

b. Click , on the following window, press and hold CMD key and select the PDF files that you want to add into the window. After adding the PDF files, you can click  to add more PDF files.

c. To remove the added PDF files, you can highlight the target PDF files and then click  or press the Delete button on your keyboard.

 

Step 2 Set passwords on added PDF files

Tips: You can add open password and permission password on PDF as you like, also if you want to apply the password settings on all other added PDF files, you can check the option "Apply to all".

 

Step 3 Select a save location with the option "Output Folder" and click 

When the process completes, you can click  or ​ to directly bring you to the save location of the encrypted file in Finder.

 

Part 11.5 Batch Decrypt PDF

Cisdem PDFMaster can also help you remove the password from a PDF file to make you get rid of the annoying passwords.

Step 1 Add PDF files to decrypt

Click  on the home page to get into the PDF Decrypt window, then you can add or remove PDF files as follows:

a. Dag and drop multiple PDF files into the window.

b. Click , on the following window, press and hold CMD key and select the PDF files that you want to add into the window. After adding the PDF files, you can click  to add more PDF files.

c. To remove the added PDF files, you can highlight the target PDF files and then click  or press the Delete button on your keyboard.

 

Step 2 (Optional) Enter an open password for those imported PDF files that requires an open password. If the PDF file only has a permission password, then you don't need to enter the password.

 

Step 3 Select a save location with the option "Output Folder" and click 

When the process completes, you can click  or ​ to directly bring you to the save location of the decrypted file in Finder.

 

Part 12 Application Update

We always suggest users to use the latest version of the program.

When you launch Cisdem PDFMaster, Cisdem will auto check for updates and prompts you to download the latest version package.

Also, you can click Cisdem PDFMaster > Check for Updates on the left top menu bar to manually check for updates.