How to Find and Delete OneDrive Duplicate Files All at Once

Rosa Reyes
time February 03, 2023 Preview 14.1K
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OneDrive is a cloud-based storage and sync service from Microsoft. As with any storage medium, it’s common to have duplicate files in OneDrive, which can take up space and make it harder to organize files. This article will show you how to automatically find and mass remove OneDrive duplicate files such as duplicate photos.

OneDrive comes with 5 GB of free storage. You can also pay for extra storage. In either case, every bit of storage matters. Deleting duplicate files in your OneDrive account helps free up storage space. File organization is also made easier.

 

Part 1. Facts to know about duplicate files in OneDrive

#1 Why does OneDrive create duplicate files?

The most common cause for OneDrive creating duplicate files is that when a file is edited on multiple computers before it has had a chance to sync everywhere, duplicates will be created with computer name appended. OneDrive saves different versions of the file to prevent data loss.

OneDrive creating duplicate files with computer name

In such a case, you may need to refresh the credentials.

On Windows: Search for “Credential Manager” in Windows search box. Go to “Windows Credential” tab and move to “Generic Credentials” section. Remove all the content containing “OneDrive Cached Credentials”. Then restart your OneDrive.

On Mac: Go to Finder > Applications > Utilities > Keychain Access. Search for “OneDrive” and delete “OneDrive Cached Credential”. Then restart your OneDrive.

Doing so may stop OneDrive from creating duplicate files.

#2 Will OneDrive upload duplicates?

No and yes. OneDrive is designed to avoid duplicates by detecting and skipping the reupload of an existing file. But if you upload the same file separately to different folders in your OneDrive, the detection won’t work, resulting in duplicates. The detection also fails in some other scenarios.

Additionally, OneDrive’s “camera upload” feature can generate duplicate photos and videos. OneDrive itself can’t deal with these duplicates in your account. It would be very time-consuming and tedious to get rid of them one by one by hand. The easiest way is to use OneDrive duplicate finder software. Below you will find how to use such software on PC and Mac.

reupload is skipped

How to find and remove duplicate files in OneDrive automatically on Windows PC

The software I use is Cisdem Duplicate Finder. It can help you easily find and remove all types of duplicate files (such as duplicate photos) on computer’s hard drive, external hard drive, USB flash drive, OneDrive and more.

1. On your Windows PC, install and set up the official OneDrive app to sync files between OneDrive and computer. Please see this tip for instructions and important information.

2. Download and install Cisdem Duplicate Finder. Open the software.

Free Download

3. From File Explorer, drag one or multiple OneDrive folders (or the main OneDrive folder) into the software.

add OneDrive to scan for duplicates

4. Click Scan.

5. Once the scan is done, the All tab will display all the duplicate files found in your OneDrive. The Images tab will display all the OneDrive duplicate photos.

duplicate files are found and displayed

6. View, sort and preview the duplicate files as you wish.

7. The software already automatically selects duplicate files for you to mass delete. Or, if you want, you can choose a selection rule or select by hand.

select duplicate files in OneDrive to delete

8. Click Delete to delete the selected duplicate files.

Once it’s done, the OneDrive app on your computer will sync the changes. You can go to OneDrive online to verity the removal of duplicates.

Bonus tip: How to set up and sync OneDrive on Windows

1. On your Windows PC, download and install the OneDrive for Windows app.

2. In the taskbar, click the OneDrive icon OneDrive icon. Click Sign in.

3. Enter your email address and click Sign in.

4. Enter your password and click Sign in.

5. Click Next.

6. In the Your OneDrive folder screen, stick to the default OneDrive folder location (or change location). Click Next.

the default OneDrive folder location

7. Click Open my OneDrive folder, which will open the main OneDrive folder in File Explorer.

the main OneDrive folder is opened

8. To scan an OneDrive folder for duplicate files, right-click the folder and choose the Always keep on this device option. To scan multiple folders, choose the said option for these folders.

choose the Always keep on this device option

9. Wait for a while. Once a green tick icon  appears in the Status column for the one or multiple folders, you can start looking for duplicate files in OneDrive.

a screenshot of the Status column

If you want to scan your entire main OneDrive folder for duplicate files, right-click OneDrive in the Navigation pane and choose Always keep on this device. Note that this will download all your OneDrive files and folders to your computer, which may take a lot of space on your hard drive.

Please make sure that the OneDrive app is running and working properly during the whole process, from the setup to the completion of removal of duplicates.

How to find and delete OneDrive duplicate files automatically on Mac

multiple duplicate files in OneDrive

1. Download and install the official OneDrive for Mac app. Sync OneDrive to your Mac. Here are instructions on how to set up and sync.

2. Click OneDrive app’s icon in the top menu bar. If it says “OneDrive is up to date”, then the sync is finished.

3. Download and install the OneDrive duplicate finder. Open it.

Free Download

the plus icon

4. Click the plus icon (+), select the OneDrive folder and click Open.

5. Click Scan.

scan OneDrive to look for duplicate files

6. The scan is done. The All tab lists the duplicate files found in your OneDrive. You can easily check and preview them. Also, you can view them by file type by going to the related tabs (e.g. Music).

view OneDrive duplicates in all tab

7. Cisdem Duplicate Finder automatically and smartly selects duplicates for you to bulk delete with a click. If not satisfied, use a desired selection rule instead.

selection rules

8. Click Delete to eliminate selected duplicates.

9. Click Yes.

click Yes

Now, the duplicate files are removed from the OneDrive folder on your computer. The OneDrive app will automatically detect and sync the changes right away, so the OneDrive duplicate files in the cloud are also deleted.

Get the duplicate file finder now!

Free Download

Below are some tips that may be useful.

In Step 4, if you add the entire OneDrive folder for scan, all the duplicates in it will be detected. To scan a subfolder in it, just add the subfolder. To look for duplicate files across multiple OneDrive subfolders, add them all.

Cisdem Duplicate Finder offers three preview modes, letting you preview photos, documents, audios and videos. In Step 6, you can preview OneDrive duplicate photos and other duplicates, if needed.

Bonus tip: How to set up and sync OneDrive on Mac

1. Open the OneDrive app. Sign in with your Microsoft account.

2. The Your OneDrive Folder interface lets you know the default location of your OneDrive folder. You can select a location of your choice if needed.

OneDrive folder location

3. In the Sync Your Files to This Mac interface, choose to sync all files and folders (or only selected ones).

select folders and files to sync

4. Click the Open OneDrive Folder button to find out its location.

5. The sync already starts automatically. Wait for it to finish.

You can find the sync status in OneDrive app. To access the app, click its icon in the top menu bar on Mac.

How to handle OneDrive duplicate files manually

If your OneDrive only has a small number of files, then it’s possible to find duplicate files by hand.

1. Open your browser and go to https://onedrive.live.com/.

2. Sign in.

3. Go to My Files where you can find all the files in your account.

4. Click the view options menu and choose List.

5. Click the sort menu and choose Size. If two or more files are identical in file type and file size (and similar in filename), then changes are very good that they are duplicate files.

You can also sort OneDrive files by Name. Scroll down the file list and find the files with equal names, or the same name with a number to the end of the file’s name. View their content to see if they are exact duplicate files.

6. When it comes to OneDrive duplicate photos, you can right-click a photo and click Preview. To preview a document, you can open it with Microsoft Word Online.

7. Select the unwanted duplicate files and click Delete in the toolbar at the top.

select duplicate files to delete

Conclusion

The OneDrive duplicate files issue is not uncommon. Different situations require different solutions. If your OneDrive creates duplicate files and adds computer name to the filename, then you can consider clearing credentials or recall if there is any update conflict. If the duplicate files are identical in content regardless of filename, you can remove the unwanted ones.

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Rosa Reyes
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Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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  • Ernst Bernard

    I had so many files in one drive. Luckily, this app helped me cleared out almost 40 GBs. The auto select feature really make the process more efficient.

    22 days ago Reply

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