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10 Tips on How to Manage Contacts for Mac Users (macOS Mojave Included)

As the built-in contacts manager for Mac, Contacts (formerly known as address book) is the tool which we use on a daily basis. However, If you have a large contacts database or have been syncing contacts with iCloud or other mail you may need tools that also helps you remove those duplicate contacts, fix all conflicts such incomplete name, errors, blank areas, etc. Also, it could be handy to have tools that can help you export all you contacts or groups for back up or sharing purpose. This article would introduce 10 tips about how to easily manage your Contacts on Mac.

10 Tips on How to Manage Contacts for Mac


Tip 1. Get the Best Contact Manager for Mac

If you want an easy and all-in-one contact manager to manage and back up your OS X Contacts, you can use Cisdem ContactsMate for Mac.( Mac contact management app which offers an improved experience over the default OS X address book, this tool can help you do all these tricks below in one program.) Download Cisdem ContactsMate for Mac >>

Cisdem Contact Manager for Mac key features:

  1. Integrates with your OS X Contacts.
  2. Easily search for contacts.
  3. Add groups or contacts, make edits to contact or contact group.
  4. Scanning Contacts with 14 screening conditions.
  5. Find and merge duplicate contacts on your Mac easily.
  6. List possible solutions for you to review or fix screened contacts.
  7. Give solution to fix the same category of conflicts in one go.
  8. Export Contacts to CSV, vCard, TXT, Docx, HTML, Excel, Numbers, and Pages.

Tip 2. Syncing All Your Contacts into OS X Contacts

From years of internet use, you likely have contacts spread out across a variety of different place. Our first goal will be export your contacts from all of your social networks and email clients, and then import them into OS X Contacts. Here is how to do this manually.

  1. Exporting from LinkedIn
  2. Sync Facebook contacts
  3. Exporting from Google
  4. Use iCloud to sync contacts between Apple devices (iPhones, Macs, iPads).

Tip 3. Add Fields/ Groups and Searching Contacts

After syncing all your contacts, the second thing you should do is add contacts and groups, you can easily do so by click the add and remove button on the left panel and create a name for the group then place appropriate contacts there. or you can also make edits to contacts entries by click edit on the right panel, add even more fields to the contacts and use the search box to quick locate contact members on your contacts list.

Tip 4. Searching for Conflicts in Contacts

At time there maybe contacts with wrong names, incomplete information, or outdated contacts, etc. managing these questionable contacts takes work. And keeping them truly organized takes even more work. Cisdem ContactsMate for Mac offers 13 screening conditions with solutions for you to better managing you Contacts, you can just click "Cisdem ContactMate" on menu bar and then select "Preferences" tick the questions you want to check and start searching and amending questionable contacts.

Tip 5. Remove Duplicates in Contacts

After you import all of your contacts from social networks, it’s likely you’ll have duplicates. No worries, Cisdem Contact Manager has a great feature that should condense all of your contacts. Check the Duplicate Contacts field, this app can easily merge all your duplicates.

Tip 6. Export the Whole OS X Contacts

There are eight output format options provided in Contacts Exporter: CSV, vCard, TXT, Docx, HTML, Excel, Numbers and Pages. Just choose a format and click "Save".

Tip 7. Export Contacts Groups or Selected Contact Member

If you only need to export certain groups or contacts members, you can also do a selective contacts export with ContactsMate, you can do so by choosing the group or contact you want to export and then right click to export the selected ones to the formats you need.

Tip 8. Remember Birthdays

If you dread remembering birthdays, you can also use Contacts and and iCal to store birthdays for all of your contacts and display an alert on the screen when one rolls around.

First you need to choose contact which you want to have a birthday notification and click edit in the right panel, then enter the contact's birthday in the Birthday field, as shown below.

After adding birthdays, you can now start setting iCal for automatic birthday alerts.

From the iCal menu, select Preferences. The window shown below appears.

Select the Show Birthday Calendars checkbox.

Now iCal automatically displays all of your contacts' birthdays, as shown below. It will also display an alert on the day of a contact's birthday. Remember, by default the alert is displayed at 8:00 AM.

Tip 9. Send Email

If an Contacts entry includes an email address, you can use the entry to launch Apple Mail and create a new email message with the contact's email address already filled in.

  1. Launch Mac OS X Contacts.
  2. Select a Contact.
  3. Click the label to the left of the email address in the contact; a pop-up menu will appear. (If you're in the process of editing the contact, right-click the label to access the pop-up menu.)
  4. Select 'Send Email' from the pop-up menu.
  5. Apple Mail will launch, with a new email message pre-addressed to the selected contact.

Note: You can see the detailed guide here on How to Group Contacts for Easy Email Sending.

Tip 10. Choose Which Email Address to Use in a Group

Many people have more than one email address. How do you choose which email address to use when sending group mails? OS X Contacts lets you set a default email address to use for each contact in the group. What’s more, this is on a per-group basis, so you can use a contact’s work email for one group and their home email for another group.

You're Now a Contacts Whiz!

After reading this tutorial you now get solutions on syncing Contacts from different place, removing conflicts and duplicates in Contacts, export contacts to a format you need and customize contacts for your particular requirements. Do you have any neat tips or tricks for working with Contacts? Let us know below!

2017-07-14 03:22:31 / Posted by to Contact Manager Mac Follow @ Rosa

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