5 Ways to Export Outlook Contacts to iCloud on Mac and PC

2020-05-08 04:59:56 / Posted by Rosa Reyes to Utility Follow @ Rosa

This article will show you how to export Outlook contacts to iCloud easily. Sometimes we need to export contacts from Outlook to iCloud for backup or other purposes. Microsoft Outlook is available as an app for Windows, Mac, Android and iOS. There is also a web version: Outlook.com. None of these versions provide a direct option for users to transfer Outlook contacts to iCloud. iCloud can only import vCard files, but Outlook doesn’t export contacts as vCard. The good news is that there are actually several methods available to do the export. Some of them are very easy.

Part 1. Export Outlook contacts to iCloud on Mac

Below are the methods to transfer Outlook contacts to iCloud.

#1 Use contact manager software (Recommended)

For Mac users, the easiest way to export contacts from Outlook to iCloud is to use contact management software like Cisdem ContactsMate, which can offer the following benefits, among others.

  • Directly export contacts to iCloud from Outlook
  • No need to convert contacts, unlike with other methods
  • Also export Outlook contacts to 8 formats such as vCard, Excel and CSV
  • Let you export all Outlook contacts to iCloud or some of them
  • Enable you to quickly find and remove/merge duplicate contacts in Outlook, iCloud and other sources

Free Download

How to export Outlook contacts to iCloud on Mac

To get started, download and install ContactsMate. When you open the app for the first time, it will require you to grant permission to access your Mac Contacts. Click OK.

main interface

Step 1. From the toolbar, click Add Account, and the Internet Accounts window will open. Click Exchange.

internet accounts window

Enter your Outlook or Hotmail email address and password. Click Sign in.

sign in with your outlook or hotmail email address

In the box that appears, make sure that you select the checkbox next to Contacts. Click Done.

select the checkbox next to contacts

Step 2. Click the add icon in the bottom left corner of the Internet Accounts Window, click iCloud. Sign in to iCloud with your Apple ID and password. Click Next. Likewise, select Contacts.

sign in to your iCloud

Step 3. Quit ContactsMate and launch it again. On the left sidebar, you will find two new contact groups: Exchange and iCloud. To export Outlook contacts to iCloud, select your Outlook contacts and drag them into the iCloud group on the sidebar. A green add icon will appear during the dragging process.

export outlook contacts to icloud mac

Any change will be detected and synced to iCloud Contacts automatically and immediately.

It’s that easy. Once you have things set up, it’s also ready and useful for future uses! The method can also be applied to other services or platforms such as Gmail.


  • Export a contact folder from Outlook You can click the expand icon to find your Outlook contact folders, as shown in the screenshot below. Select the contacts in a folder to migrate to iCloud.contacts group
  • Transfer Outlook contacts to iPhone To do this, finish the three steps above and then sync iCloud contacts with iPhone.
  • Export Outlook contacts to a desired format In the same app, select the group Exchange, click Export in the toolbar and click Options in the dialog box that shows up. From the Format dropdown list, select the format you need, say, vCard.export Outlook contacts

ContactsMate main features:

  • Let you export/import or sync contacts across different platforms or services effortlessly and quickly
  • Export contacts to 8 formats
  • Import contacts from VCF and CSV files
  • Allow you to easily view, edit, group, tag and manage contacts
  • Find and remove/merge duplicate contacts from various sources
  • Make it easy to backup and restore contacts
  • Easy to use & highly customizable
  • Support for macOS 10.11, optimized for Catalina

Free Download

#2 Use the Export to Archive File function

This method to export Outlook contacts to iCloud works with:

  • Office 365 for Mac Subscription.
  • Office for Mac 2019.
  • Outlook 2016 for Mac.
  • Outlook for Mac 2011.

Step 1. Open the Outlook for Mac app on your computer. Go to the Tools tab and select Export, which will bring up the Export to Archive File window.

select Export

Step 2. Select Items of these types > Contacts. Click Continue, and a dialog box will show up.

select Contacts in the Export to Archive File window

Step 3. Choose a location to save the Outlook contacts that you are going to export. Click Save. Your contacts will be saved as an OLM file, a data file used by Microsoft Outlook for Mac.

Step 4. Now you need to convert the exported .olm file to a .vcf file. There are tools designed for this purpose. Mac OLM Converter is one of them.

Step 5. Open the said tool. Click Add Files and select the OLM file containing your Outlook contacts. Click Open.

Step 6. Go to the Select Export Type section and select VCF. Click Export.

convert OLM contacts to vCard contacts

Step 7. In your web browser, visit https://www.icloud.com/contacts/. Click Contacts.

Step 8. Click the gear icon in the bottom left corner of the page and choose Import vCard. Select the .vcf file and click Open.

transfer Outlook contacts to iCloud


With Outlook for Mac 2011, the first three steps are slightly different. Also, the version 2011 lets you export single contacts as individual vCard files, which means there is no need to convert.

Part 2. Export Outlook contacts to iCloud on PC

If you are a Windows PC user, you can check out the following methods to transfer Outlook contacts to iCloud.

#1 Export and convert Outlook contacts to iCloud

This method can help if you use:

  • Outlook for Microsoft 365.
  • Outlook 2019.
  • Outlook 2016.
  • Outlook 2013.
  • Outlook 2010.
  • Outlook 2007.

When it comes to different versions especially an older one, the first six steps can be a little bit different.

Step 1. In a newer version of Outlook, go to File > Open & Export > Import/Export.

File > Open & Export > Import/Export

Step 2. In the Import and Export Wizard window, select Export to a file. Click Next to continue.

Import and Export Wizard window

Step 3. Select Comma Separated Values (CSV).

Step 4. Select a Contacts folder in the Export to a File window if needed. Click Next.

select a folder if needed

Step 5. Click Browse and choose a folder on your computer to save the exported CSV file. Click Next.

Step 6. Click Finish, and it will start exporting your Outlook contacts. Once the process is finished, you can find the file in your destination folder.

export Outlook contacts

Step 7. Now you need to convert the CSV file to a vCard file. You can use this tool https://mkt.tendant.com/excel-to-vcf-online-converter/ to do the conversion online. The tool provides a video tutorial.

Step 8. To export Outlook contacts to iCloud, visit https://www.icloud.com/contacts/ and import the converted vCard file to iCloud Contacts.

#2 Use the Share Contacts function

Outlook for Microsoft 365, Outlook 2019, Outlook 2016 and Outlook 2013 allow users to share and send contacts as vCard files, which provides a workaround to do the export.

Step 1. On your PC, open the folder in which you want to keep your exported Outlook contacts.

Step 2. In Outlook, click People and select all the contacts that you are going to move to iCloud.

Step 3. Select Share > Forward Contact > As a Business Card.

as a business card

A new mail message window will open, and you will find that the contacts show up in the Attached field as individual .vcf files.

select all outlook contacts for export

Step 4. Right-click the Attached field and choose Select All to select all the vCard contacts.

Step 5. Drag the selected contacts to the folder mentioned in Step 1. Now you can close the mail message window.

Step 6. Visit iCloud.com and import the vCard files.

Export Outlook contacts to iCloud online

This method applies to both Windows and macOS because it requires the web app Outlook.com (originally known as Hotmail) rather than the desktop app.

Step 1. Sign in to Outlook.com. Go to https://outlook.live.com/people/.

Step 2. Click Manage in the top right corner of the page and select Export contacts.

export contacts from Outlook.com

Step 3. In the new interface that shows up, select All contacts or a specific contact folder from the dropdown list.

Step 4. Click Export. It will export contacts to a single CSV file and save it to your computer.

Step 5. Since iCloud Contacts can only import vCard files, you need to convert CSV to vCard. You can find the guide to the conversion in the first method of Part 2.

Step 6. Now you can easily import your Outlook contacts to iCloud on iCloud.com.


By following one of the ways, you can easily export Outlook contacts to iCloud, in bulk or individually, through Outlook, Outlook for Mac or the web-based version. Software like ContactsMate can make the task super easy. The app makes it effortless to export and import contacts across different places and between different formats.

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