6 Ways to Export Outlook Contacts to iCloud on Mac and PC

Rosa Reyes
time June 04, 2021 Preview 3.7K
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This article will show you how to export Outlook contacts to iCloud easily on Mac and PC. Sometimes we need to export contacts from Outlook to iCloud for backup or other purposes. Microsoft Outlook is available as an app for Windows, Mac, Android, iOS, and also a web version: Outlook.com. 

None of these Outlook versions provide a direct option for users to transfer Outlook contacts to iCloud. iCloud can only import vCard files, but Outlook does not export contacts as vCard. The good news is that there are actually several methods available to export contacts from Outlook to iCloud. Some of them are very easy.

 

Part 1. Brief Introduction about vCard, CSV and OLM

Outlook only exports contacts as CSV and OLM file format while iCloud only allows users to import vCard format contacts. This makes it difficult to move contacts from Outlook to iCloud directly. Before we learn how to export Outlook contacts to iCloud, let’s look at what is vCard, CSV and OLM.

vCard file format: vCard is a kind of file format for electronic business cards and is also known for VCF file (virtual contact file). It is used as the interchange data formats to exchange the contacts information among different contacts application.

CSV file format: A CSV (comma-separated values) file is a text file that uses commas to separate values. This format can be used to store contact information. Outlook contacts can be exported as a CSV file. 

OLM file format: OLM is the default file format of Microsoft Outlook. All information of Emails and contacts are saved in OLM file format.

Part 2. How to Export Outlook Contacts to iCloud on Mac

Below are three practical methods on how to transfer Outlook contacts to iCloud on Mac.

Method 1. Export Outlook Contacts to iCloud on Mac Directly

For Mac users, the easiest and quickest way to export contacts from Outlook to iCloud is to use Cisdem ContactsMate, a contacts management tool. Unlike other methods, it does not require the conversion of files format. This software helps you import Outlook contacts to iCloud directly.

Cisdem Contactsmate outperforms other methods in the following aspects:

  • Directly export contacts to iCloud from Outlook
  • No need to convert contacts, unlike with other methods
  • Also export Outlook contacts to 8 formats such as vCard, Excel and CSV
  • Let you export all Outlook contacts to iCloud or some of them
  • Enable you to quickly find and remove/merge duplicate contacts in Outlook, iCloud and other sources

Free Download

Steps on How to export Outlook contacts to iCloud on Mac with Cisdem Contactsmate

Step 1. Download and install Cisdem ContactsMate

When you open the app for the first time, it will require you to grant permission to access your Mac contacts. Click OK.

main interface

Step 2. Add an Outlook Account

From the toolbar, click Add Account, and the Internet Accounts window will open. Click Exchange and sign in with your Outlook account.

internet accounts window

Step 3. Check the box next to Contacts

In the box that appears, make sure that you select the checkbox next to Contacts. Click Done.

select the checkbox next to contacts

Step 4. Add an iCloud account

Click the add icon in the bottom left corner of the Internet Accounts Window, Select iCloud. Sign in to iCloud with your Apple ID and password. Click Next. Likewise, select Contacts.

sign in to your iCloud

Step 5. Click the  button next to the Updated contacts detected message.

On the left sidebar, you will find two new contact groups: Exchange and iCloud. To export Outlook contacts to iCloud, select your Outlook contacts and drag them into the iCloud group on the sidebar.

export outlook contacts to icloud mac

After these simple steps, Outlook contacts are imported to iCloud. Any change will be detected and synced to iCloud Contacts automatically and immediately.

It’s that easy. Once you have things set up, it is also ready and useful for future uses! The method can also be applied to other services or platforms such as Gmail.

Bonus Tips

  • Export a contact folder from Outlook You can click the expand icon to find your Outlook contact folders, as shown in the screenshot below. Select the contacts in a folder to migrate to iCloud.  contacts group
  • Transfer Outlook contacts to iPhone To do this, finish the three steps above and then sync iCloud contacts with iPhone.
  • Export Outlook contacts to a desired format In the same app, select the group Exchange, click Export in the toolbar and click Options in the dialog box that shows up. From the Format dropdown list, select the format you need, say, vCard.export Outlook contacts

 

Cisdem ContactsMate main features:

  • Let you export/import or sync contacts across different platforms or services effortlessly and quickly
  • Export contacts to 9 formats
  • Import contacts from VCF and CSV files
  • Allow you to easily view, edit, group, tag and manage contacts
  • Find and remove/merge duplicate contacts from various sources
  • Make it easy to backup and restore contacts
  • Easy to use & highly customizable
  • Support macOS 10.11 or later, such as macOS 12 Monterey

Free Download

Method 2. Export Outlook Contacts to iCloud on Mac Using Outlook Export Function (Need to Convert OLM to vCard)

This method to export Outlook contacts to iCloud works with:

  • Office 365 for Mac Subscription.
  • Office for Mac 2019.
  • Outlook 2016 for Mac.
  • Outlook for Mac 2011.

Step 1. Open the Outlook for Mac app on your computer.
Go to the Tools tab and select Export, which will bring up the Export to Archive File window.

select Export

Step 2. Select Items of these types > Contacts.

Click Continue, and a dialog box will show up.

select Contacts in the Export to Archive File window

Step 3. Choose a location to save the Outlook contacts.

Select a file destination to save the Outlook contacts that you are going to export. Click Save. Your contacts will be saved as an OLM file.

Step 4. Convert OLM file to vCard file (also VCF file).

Now you need to convert the exported .olm file to a .vcf file. There are tools designed for this purpose. Mac OLM Converter is one of them.

Step 5. Open the Mac OLM Converter.

Click Add Files and select the OLM file containing your Outlook contacts. Click Open.

Step 6. Select Export Type section and select VCF.

Choose the VCF file and click Export.

convert olm to vcf

Step 7. Go to iCloud.com and sign in. Click Contacts.

Step 8. Click the gear icon in the bottom left corner of the page and choose Import vCard. Select the .vcf file you just converted and click Open.

Note

With Outlook for Mac 2011, the first three steps are slightly different. Also, the version 2011 lets you export single contacts as individual vCard files, which means there is no need to convert.

Method 3. Export Outlook contacts to iCloud on Mac via Outlook.com (Need to Convert CSV to vCard)

This method applies to both Windows and macOS because it requires the web app Outlook.com (originally known as Hotmail) rather than the desktop app.

Step 1. Go to Outlook.com and sign in.

Step 2. Click the application icon at the top left corner.

click application icon

Step 3. Select People in the menu list.

click people

Step 4. Select the contacts you need to export.

select contacts that you need

Step 5. Click Manage in the right corner and go to Export Contacts option.

click manage to export contacts

Step 6. Click Export to make sure you are going to export contacts from Outlook.

The default file format of exported contacts is CSV file. Save it to your computer.

Step 7. Convert CSV to vCard.

Now you need to find a converter to convert CSV to vCard. You can try CSV To vCard Converter.

Step 8. Import your Outlook contacts to iCloud on iCloud.com.

After the exported contacts are converted to vCard, you can easily import Outlook contacts to iCloud.

Part 3. How to Export Outlook Contacts to iCloud on PC

If you are a Windows PC user, you can check out the following three methods to transfer Outlook contacts to iCloud.

Method 1. Transfer Outlook Contacts to iCloud on PC with iCloud Control Panel

Before you start, you need to download iCloud Control Panel for Windows.

1. Sign in your iCloud account. Check the box next to mail, Contacts, Calendars, and Tasks. And do not check other options.

2. Click apply to sync all contacts to iCloud.

export outlook contacts to icloud via icloud control panel

Method 2. Export Outlook contacts to iCloud Using Outlook Share Function

Outlook for Microsoft 365, Outlook 2019, Outlook 2016 and Outlook 2013 allow users to share and send contacts as vCard files, which provides a workaround to do the export.

Step 1. On your PC, open the folder in which you want to keep your exported Outlook contacts.

Step 2. In Outlook, click People and select all the contacts that you are going to move to iCloud.

Step 3. Select Share > Forward Contact > As a Business Card.

A new mail message window will open, and you will find that the contacts show up in the Attached field as individual .vcf files.

as a business card

Step 4. Right-click the Attached field and choose Select All to select all the vCard contacts.

select all outlook contacts for export

Step 5. Drag the selected contacts to the folder mentioned in Step 1. Now you can close the mail message window.

Step 6. Go to iCloud.com and import the vCard files.

Method 3. Export Outlook contacts to iCloud on PC via Converting CSV to vCard

This method can help if you use:

  • Outlook for Microsoft 365.
  • Outlook 2019.
  • Outlook 2016.
  • Outlook 2013.
  • Outlook 2010.
  • Outlook 2007.

When it comes to different versions especially an older one, the first six steps can be a little bit different.

Step 1. In a newer version of Outlook, go to File > Open & Export > Import/Export.

go to open and export

Step 2. In the Import and Export Wizard window, select Export to a file. Click Next to continue.

export to a file

Step 3. Select Comma Separated Values (CSV).

select as csv file

Step 4. Select a Contacts folder in the Export to a File window if needed. Click Next.

select contacts

Step 5. Click Browse and choose a folder on your computer to save the exported CSV file. Click Next.

save the exported csv file

Step 6. Click Finish, and it will start exporting your Outlook contacts. Once the process is finished, you can find the file in your destination folder.

export Outlook contacts

Step 7. Convert the CSV file to a vCard file.

You can find a converter tool like CSV To VCF Converter to do the conversion online. The tool provides a video tutorial.

Step 8. To export Outlook contacts to iCloud, now you can go to iCloud.com and import the converted vCard file to iCloud Contacts.

Conclusion

By following one of the ways mentioned, you can easily export Outlook contacts to iCloud, in bulk or individually, through Outlook, Outlook for Mac or the web-based version. 

For Mac users, the best way to export Outlook contacts to iCloud is to use Cisdem ContactsMate. It makes the task super easy and it doesn’t require the conversion of file format. Besides, this app also makes it effortless to export and import contacts across different platforms like Gmail, iCloud, Facebook.

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Rosa Reyes
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Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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