6 Ways to Export Outlook Contacts to iCloud on Mac and PC

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Rosa Reyes
May 30, 2023 Preview 5.9K Preview 0
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Outlook is an email client app developed by Microsoft, which is available for Windows, Mac, Android and iOS. Email service Outlook.com is often also referred to as Outlook. Sometimes we need to export contacts from Outlook to iCloud for backup or other purposes. This article will show you how to export Outlook contacts to iCloud easily on Mac and Windows PC.

There is no direct way to transfer Outlook contacts to iCloud. iCloud can only import vCard files, but Outlook doesn’t support exporting contacts as vCard. Don’t worry. Below are methods to export contacts from Outlook to iCloud, covering both Outlook the email client and Outlook the email service.

 

Part 1. How to export Outlook contacts to iCloud on Mac

Outlook for Mac allows you to export contacts to an archive file (with the extension .olm). Outlook.com allows you to export contacts to a comma separated values file (with the extension .csv). Both the OLM format and the CSV format are not supported by iCloud. Don’t worry. This part will show you 3 methods to do the export effortlessly.

Method 1. Export contacts from Outlook to iCloud directly

For Mac users, the easiest and quickest way to export Outlook.com contacts to iCloud is to use Cisdem ContactsMate, the best contact management app for Mac. This app supports various contacts sources, allowing you to effortlessly move contacts from one source to another and to efficiently manage all your contacts in one place.

This method is direct and doesn’t require any conversion. Below are the steps.

1. Download and install Cisdem ContactsMate.

Free Download macOS 10.11 or later

2. When you open it for the first time, click OK in the message that appears.

the message that appears

3. Click Add Account in the toolbar at the top of the ContactsMate window.

the toolbar at the top of the ContactsMate window displaying the Add Account button and two other buttons

4. In the Internet Accounts window that appears, choose iCloud on the right. Sign in to iCloud.

the Internet Accounts window displaying iCloud, Exchange and more on the right

5. Select the Contacts checkbox.

the Contacts checkbox is selected

6. Click the Add button + in the bottom left corner of the Internet Accounts window and choose Exchange. Sign in with your Outlook.com account, then select the Contacts checkbox.

signing in with Outlook.com account

7. In the sidebar on the left side of the ContactsMate window, click the Refresh button next to the Updated contacts deleted message. And iCloud and Exchange will appear in the sidebar.

the left side of the ContactsMate window

8. To transfer Outlook contacts to iCloud on Mac, choose Exchange in the sidebar, select all the Outlook contacts with Command-A, then drag them into iCloud in the sidebar.

export Outlook contacts to iCloud by dragging and dropping

Tips

  • With this method, in addition to all Outlook contacts, you can export selected contacts. To do so, in step 8, only select the specific contacts that you want to export.
  • If you also want to transfer Outlook contacts to iPhone, only one extra step is needed. Just turn on iCloud for Contacts on iPhone.
  • This method also allows you to easily export Outlook contacts on Mac to other services or apps (such as Gmail) or to the file formats that you may need (such as Excel).

Method 2. Move Outlook contacts to iCloud manually

In the Outlook for Mac app, if you go to the People pane and then the Tools menu at the top of the Outlook for Mac window, you will see the Export button. Clicking the Export button will allow you to export your Outlook contacts to an OLM file, which, however, is not the format you need.

the Tools menu displaying the Export button and other buttons

the Export to Archive File (.olm) window

One less known fact is that Outlook for Mac can actually export contacts to individual vCards, which is exactly the file format that iCloud accepts. However, with this method, you need to manually import these vCards one by one to iCloud, which can be time-consuming.

This method works with Office 365 for Mac Subscription, Office for Mac 2019, Outlook 2016 for Mac and Outlook for Mac 2011.

1. Open Outlook for Mac.

2. At the bottom of the window, click the People icon to go to the People pane.

the People icon

3. Create a new folder on your desktop.

4. In the People pane, select all the contacts that you are going to export.

all Outlook contacts are selected for export

5. Drag the selected Outlook contacts into the newly created folder. Now the contacts are saved on your Mac as individual vCards.

6. In your browser, go to iCloud.com. Sign in and choose Contacts.

7. Click the gear icon in the bottom left corner and choose Import vCard.

clicking the gear icon brings up the Import vCard option

8. Select a vCard exported in step 5 and click Open. Repeat this step to move other Outlook contacts to iCloud.

Method 3. Export Outlook contacts to iCloud via CSV to vCard conversion

This method is not direct. You need to first export Outlook.com contacts to a CSV file and then convert this file to the format the iCloud supports. In addition to Mac, this method applies to Windows PC.

1. In your browser, go to Outlook.com and sign in.

2. Click the App launcher button in the top left corner and choose People. (If you can’t see People, click All apps.)

the App launcher button

choosing People

3. Click Manage contacts in the upper right corner and choose Export contacts.

clicking Manage contacts brings up the Export contacts option

4. In the dialog that appears, click Export. And now all your Outlook contacts are exported as a CSV file.

the Export contacts dialog displaying an Export button

5. Convert this file with an online or desktop CSV to vCard converter.

6. Go to iCloud.com, sign in and choose Contacts.

7. Import the vCard containing all your Outlook contacts to iCloud.

Part 2. How to export Outlook contacts to iCloud on Windows PC

If you are a Windows PC user, you can check out the following 3 methods to transfer Outlook contacts to iCloud.

Method 1. Transfer Outlook contacts to iCloud with iCloud for Windows

Before you start, you need to download iCloud for Windows.

1. Sign in with your iCloud account. Check the Contacts and Calendars With Outlook checkbox.

2. Click Apply to sync all contacts to iCloud.

the Contacts and Calendars With Outlook checkbox is selected

Method 2. Export Outlook contacts to iCloud using Outlook Share Function

Outlook for Microsoft 365, Outlook 2019, Outlook 2016 and Outlook 2013 allow users to share and send contacts as vCard files, which provides a workaround to do the export.

1. On your PC, open the folder in which you want to keep your exported Outlook contacts.

2. In Outlook, click People and select all the contacts that you are going to move to iCloud.

3. Select Share > Forward Contact > As a Business Card.

A new mail message window will open, and you will find that the contacts show up in the Attached field as individual vCards.

clicking Forward Contact brings up the As a Business Card option

4. Right-click the Attached field and choose Select All to select all the vCard contacts.

right-clicking the Attached field brings up the Select All option

5. Drag the selected contacts to the folder mentioned in step 1. Now you can close the mail message window.

6. Go to iCloud.com and import the vCard files.

Method 3. Export Outlook contacts to iCloud on PC via Converting CSV to vCard

This method can help if you use:

  • Outlook for Microsoft 365.
  • Outlook 2019.
  • Outlook 2016.
  • Outlook 2013.
  • Outlook 2010.
  • Outlook 2007.

When it comes to different versions especially an older one, the first six steps can be a little bit different.

1. In a newer version of Outlook, go to File > Open & Export > Import/Export.

going to File and then Open & Export brings up the Import/Export option

2. In the Import and Export Wizard window, select Export to a file. Click Next to continue.

the Import and Export Wizard window

3. Select Comma Separated Values (CSV).

the Comma Separated Values option is selected

4. Select a Contacts folder in the Export to a File window if needed. Click Next.

the Export to a File window

5. Click Browse and choose a folder on your computer to save the exported CSV file. Click Next.

choosing a folder

6. Click Finish, and it will start exporting your Outlook contacts. Once the process is finished, you can find the file in your destination folder.

exporting Outlook contacts

7. Convert the CSV file to a vCard file.

8. Go to iCloud.com and import the converted vCard file to iCloud Contacts.

Conclusion

By following one of the methods described above, you can easily export Outlook contacts to iCloud, in bulk or individually, whether it’s Outlook for Mac, Outlook for Windows or Outlook.com. For Mac users, the method that uses ContactsMate is the best, as it’s very easy, quick and straightforward. For Windows users, the method that uses iCloud for Windows can be the best, as it’s very efficient.

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Rosa Reyes
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Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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