How to Export Mac Contacts to Excel in Only 4 Steps

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Rosa Reyes
February 29, 2024 Preview 10.9K Preview 1
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The Contacts app, which is the address book app included with macOS, allows you to easily store and manage contacts on Mac. It can export contacts to a vCard file (with the extension .vcf) or an archive file (with the extension .abbu).

What if you want to export your contacts on Mac to an Excel spreadsheet file (.xlsx)? Well, Mac doesn’t offer a built-in option for that. Luckily, there are three easy methods available. This article will show you how to export Mac contacts to Excel with a step-by-step guide.

 

Method 1. How to export Mac contacts to Excel directly (only 4 steps)

For Mac users, the easiest way to export Mac contacts to Excel is to use Cisdem ContactsMate. It is the best contact manager app for Mac. In addition to exporting Mac contacts to Excel directly, it can also export contacts stores on your Mac to CSV, TXT, Numbers, HTML and various other formats.

4 easy steps to export Mac contacts to Excel directly

  1. Download ContactsMate and run it on your MacBook Pro, MacBook Air or iMac, etc.

Free Download

The first time you open it, click OK to grant access to your contacts from Mac.

click the OK button to allow access to your contacts

  1. In the sidebar, control-click On My Mac and choose Export.

choose Export to export Mac contacts to Excel file

  1. In the Save As field, enter a name for the Excel file that's going to be exported.
  2. To export Mac contacts to Excel, click the Format dropdown list and choose Excel. Then click Save.

select Excel as export format

After these four easy steps, contacts in Mac address book are exported to an Excel sheet with well-formatted layout.

exported Excel file

Pro tip 1. Export selected contacts or a contact group to Excel from Apple’s Contacts app

Above is how to export all your Mac contacts to Excel. Here’s how to export selected contacts or groups to Excel (rather than the entire address book).

In Step 2, choose On My Mac in the left sidebar. Hold the Control key and select multiple Mac contacts one by one. Then choose Export.

export selected Mac contacts

To export a group, click the triangle icon next to On My Mac. Right-click on the group that you want to export to spreadsheet. Choose Export.

Pro tip 2. Choose which fields you want to export from Mac Contacts app

By default, this app only exports valid fields. If you want to export all fields, select All Fields from the Field dropdown list.

the Field dropdown list displaying three options

Also, you can choose which fields to export. From the Field dropdown list, choose Custom Fields. Click the gear icon that appears and start customizing.

For example, to include name, birthday, company and email etc. when you export contacts, add these fields to the Selected Fields list. This way, the Excel spreadsheet will only contain the fields (contact information) that you need.

add needed contact information fields to the Selected Fields list

Pro tip 3. Clean up your Mac contacts duplicates before exporting

Maybe you realized that some of your Mac contacts are duplicates. Before exporting Mac contacts to Excel, you can merge some contact cards with duplicate information into one, or delete those duplicate contacts to make your exported Excel contact table organized.

ContactsMate helps clean up duplicate contacts with great ease. Click On My Mac on the sidebar. Click Scan. Then you can view and fix all duplicate contacts of different types (duplicate names, duplicate phone numbers, etc.) in the pop-up Conflict Resolution window. It also helps find and fix problematic contacts in your contacts list like incomplete or blank name, invalid phone numbers.

Conflict Resolution window

Method 2. How to export Mac contacts to Excel by converting vCard to Excel

The Apple Contacts app for Mac is easy to use and powerful, but it doesn’t help when you want to export contacts to Excel. If you’d rather not install an application, there’s actually a workaround available.

This alternative method contains mainly two major processes: export Apple contacts to vCard and convert vCard to Excel. Contacts app on Mac can export contacts to vCard, then, you need to do a few extra steps to get an Excel sheet.

The following steps are about how to export Mac contacts to Excel spreadsheet via conversion.

1. On your Mac, open the Contacts app.

2. In the sidebar, select All Contacts. You can also select a contact group, or hold the Command key and select all desired contacts.

3. From the menu bar. Choose File > Export > Export vCard.

the menu bar displaying the File menu which offers the Export vCard option

4. Name the file and click Save.

5. Now the Mac contacts are exported in vCard format. The next thing you need to do is to use an online converter to convert the vCard file to Excel.

6. Open your web browser and go to www.aconvert.com/document/vcf-to-xls/. This is an online tool for converting vCard (also VCF) to Excel (.xls).

7. Click Choose Files to upload the vCard file containing your Mac contacts.

8. From the Target format dropdown list, choose XLS (or XLSX).

export vcard to excel

9. Click Convert Now to export Mac contacts to Excel.

10. Once the conversion is done, click the download icon under Conversion Results.

11. Click the File URL to download the XLSX file.

12. Now, You can open the spreadsheet containing your Mac contacts with apps like Microsoft Excel 365, Apple Numbers, Libre Office and Google Sheets.

Pro tip. Some export settings in Mac Contacts app

You can exclude or include notes and photos when exporting contacts from Mac Contacts app. Open the Contacts app. Click Contacts > Settings from the top menu bar. Change the export settings as your needs. However, Mac Contacts doesn’t allow you to export custom fields. Before converting the exported VCF to Excel, you’d better delete some unnecessary fields manually to make your Excel contact list look better.

Mac Contacts app export settings

 

Method 3. Export contacts from Mac to Excel using Numbers app

Numbers is a spreadsheet app developed by Apple Inc. It can be installed on macOS version 12 or later. It allows you import contacts from Mac Contacts app directly with drag and drop, and export your spreadsheet to Excel, CSV, etc. Below are easy steps to export Apple contacts to Excel via Numbers app:

1. Run Numbers app on your Mac. Create a new spreadsheet.

2. Open the Contacts app.

3. Put the Contacts window and Numbers window side by side on your screen.

4. Select contacts you want to export from Mac Contacts. Drag and drop selected contacts into Numbers.

drag and drop contacts to numbers app

5. Delete some unnecessary columns that you don’t want.

delete unnecessary columns

6. Click on File on the top left. Then select Export to > Excel.

 

Additional tips to make your Mac contacts list organized in Excel

Sometimes, while exporting contacts from Mac to Excel, you may find the process is not as simple as you thought. Here are some additional tips for you:

  • Remove duplicate contacts

Before exporting, the first thing you must do is to find and remove those duplicate contact cards. Especially when you have a large list of contacts. Mac contacts app offers a built-in “Look for Duplicates feature” that helps merge all duplicate cards in one click. But it doesn’t allow you to preview the duplicates before merging them. To prevent contacts data from being lost, I would rather recommend using a third-party duplicate contacts finder like ContactsMate.

  • Prevent special characters entering

Another thing you need to take care of is preventing special characters from being imported into Excel. Excel contact files may get errors if you use some special characters like symbols, emoticons, etc. Check and delete these special characters before exporting Mac contacts to Excel.

  • Determine the contacts information you want to include

To create a well-organized Excel spreadsheet that allows you to easily find contacts information, you can remove some blank cells and unnecessary columns in Excel. Or simply choosing to export only certain fields when exporting your Mac contacts can make the process easier.

 

Conclusion

The Apple Contacts app for Mac only allows users to export contacts to vCard or ABBU format. vCard is a standard and popular file format for storing contacts information, but many popular services or apps don’t accept vCard but support Excel (or CSV).

I hope the three methods described above can help you to export contacts from Mac to an Excel sheet quickly. Cisdem ContactsMate, the best contacts manager, is worth a try. It only needs four easy steps to save Mac contacts to Excel. And if you have other personal or business contacts to manage, you can also try ContactsMate, which provides a number of useful contact management solutions.

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Rosa Reyes
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Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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  • Antje Conradi

    I only tried the tool mentioned in method 1 and it worked fine. I have over 1000 contacts on my mac..it export all of my contacts on the order that i want quickly. Worth the price!

    1 years ago commonReply

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