How to Convert Word to Excel and Keep Formatting?

Jose Henline
June 27, 2023 Preview 43.8K Preview 0
share it facebook share it Twitter

Sometimes, you may need to import data from a Word document into an Excel sheet to analyze the data. Is there any quick and efficient way to convert Word to Excel instead of copying and pasting data bit by bit, or retyping the data in Excel? Fortunately, this article has listed 6 ways to convert Word to Excel easily and keep the format unchanged.

How to Convert Word to Excel with Formatting Kept on Windows and Mac

Get all data clustered after converting a Word to Excel file? Yes, it is not easy to preserve the formatting, since Word and Excel are totally 2 different document types. But no worries, we can get this formatting issue fixed by using a professional Word to Excel Converter.

The existing Word to Excel Converters on the current market all apply the same principle to perform the conversion: Save Word to PDF first, then convert PDF to well formatted Excel. Here we are going to introduce one reliable converter for both Windows and Mac users.

Cisdem PDF Converter OCR is originally designed to convert any PDFs on Windows and Mac. But as it evolves to meet up with all kinds of needs from users, it now enables users to convert virtually any popular documents quickly and seamlessly:

  • Convert Word to Excel, PowerPoint, JPG, PDF, etc.
  • Convert native PDF to WordExcel, PowerPoint, Text, total 15+ formats.
  • Convert scanned PDF and images to searchable PDF, or editable documents like Word, Excel, etc.
  • OCR scans or images in multiple languages.
  • Convert an image file to another image format.
  • Create PDF from Word, Excel, JPG, HTML, image, etc.
  • Merge PDF files into a single one when creating from other documents.
  • Batch convert the whole PDF or selected pages.

Steps to Convert Word to Excel and Keep Formatting on Windows or Mac

  1. Download and install Cisdem PDF Converter OCR on your computer.
    Free Download Windows 11/10/8/7 Free Download macOS 10.13 or later

  2. Start it and drag and drop Word files for importing under the Creator tab. You can upload multiple Word files at one time if you want to convert several Word files to Excel.convert word to excel cisdem01
  3. Choose whether to merge all exported PDF files. Click Create to save Word as PDF.
  4. Go to Converter and upload the PDF files that you create from the Word documents.
  5. Choose output as to XLSXconvert word to excel cisdem02
  6. Click Convert to export PDF as Excel. Your Word file is now converted into Excel on Windows or Mac.

How to Convert Word to Excel with Formatting in Microsoft Office

If you are a regular user of Microsoft Office, you can directly utilize this Microsoft suite to convert Word to Excel. The easiest way to do this is to directly copy the data in Word and paste it into a new Excel spreadsheet. However, this method works best when the data in Word is in the form of a table, and its rows and columns are consistent with the layout of Excel tables. 

Alternatively, MS Excel has a feature that allows users to import data from text, which makes it possible to export Word text to spreadsheet. Now let’s have a quick look to learn how to convert a Word document to Excel without losing formatting.

Method 1: Convert Word to Excel by Coping and Pasting

  1. Open the Word file you want to convert to Excel.
  2. Press Ctrl+A to select the entire document, or select a particular table by clicking and dragging over it.convert word to excel ms01
  3. Press Ctrl+C to copy the selection.
  4. Open a new or existing Excel spreadsheet.
  5. Click anywhere you want to paste the table in Excel.
  6. Press Ctrl+V or right-click and select Paste.
  7. You can choose to paste the table with the source formatting or the destination formatting from the Paste Options.convert word to excel ms02

Method 2: Convert Word to Excel by Importing Data

  1. Open Word in Microsoft Office Word, then go to File > Save As.convert word to excel ms03
  2. Choose a destination to place the exported file and rename it.
  3. Choose Plain Text in the drop-down list of Save as type. A dialog box will pop up, click OK.convert word to excel ms04
  4. Then Click Save to export Word file as text.
  5. Run Microsoft Office Excel, hit the Data tab from the toolbars > Get External Data > From Text to import the Word text. convert word to excel ms05
  6. Choose Delimited in the Text Import Wizard. convert word to excel ms06
  7. Tweak the settings according to your needs, then click Finishconvert word to excel ms00
  8. Select an existing or new worksheet to import the data to Excel and click OKconvert word to excel ms07
  9. Save the Excel file.

However, this solution is only recommended when your Word file is not fully filled with data or complicate tables, otherwise, you will have to spend a lot of time on adjusting the formatting.

How to Convert Word to Excel Online Free

In the case you don't need to convert a Word file to Excel very often, or you are not willing to install any 3rd party software for conversion, you can convert Word to Excel online free.

CoolUtils Doc to XLS Converter is an online free program allowing users to convert Docs files into different formats, such as Word to PDF, Word to JPG, to Text, Tiff and HTML. However, there are still some situations where you may need to buy the full version of this program, such as converting files in batch, converting between more file types, or getting a more powerful engine to handle large files.

How Convert Word to Excel Online Free

  1. Go to
  2. Click the active box or drop file to upload the Word file to the program.convert word to excel online01
  3. Choose output as Excel, also you can tweak the options to customize Excel output.convert word to excel online02
  4. Click Download Converted File to get Excel output.


  • Don't upload highly private files for online conversion, which may bring potential risk of information leakage
  • Don't upload super large Word for file, which may slow down or pause the conversion
  • Re-check the Excel output especially when your Word file is quite complicated in formatting


No matter you are using an online or a professional Word to Excel Converter, the conversion quality is always the most important criteria to evaluate the job. If you are looking for high quality results, you’d better try an expert, I mean, those professional ones.

Jose Henline
share it facebook share it Twitter

Jose specializes in reviews, how-to guides, top lists, etc. on PDF, data recovery and multi-media. On his spare time, he likes to travel or challenge some extreme sports.

share it facebook share it Twitter
Comments (0) Leave a Reply

Name *

Comment *

Hot Articles

5 Solutions to Scan Multiple Pages into One PDF on Mac or Windows How to Convert A Word Document to JPG? 4 Ways to Search in A PDF on Mac For Specific Word
Home > How to Convert Word to Excel and Keep Formatting?