What's the Best Contact Manager for Mac? The Top 5 List 2020

2020-06-08 03:39:35 / Posted by Megan Charles to Utility Follow @ Megan

Look for the best contact manager for Mac? This article provides a list of the best contact managers for Mac in 2020. Just as with other operating systems, macOS also comes with a built-in contact management app. Mac’s Contacts app is free and easy to use. However, in many cases, it’s not versatile enough to meet the need of users. For example, it can’t export contacts to Excel or CSV. That’s why sometimes we need to turn to third-party contact apps.

What makes a good contact manager?

There are tons of contact manager apps for Mac. How do you choose the best one? Below are some criteria to consider.

  • Easy, safe and customizable to use
  • Meet basic and advanced contact management needs
  • Allow users to easily view, edit, search, tag, group and manage contacts
  • Sync contacts between different accounts like iCloud, Google, Outlook, etc.
  • Support a variety of import and export formats
  • Provide an excellent deduplication feature
  • Provide a good contact backup and restore solution

The best contact app for Mac

Cisdem ContactsMate is a Mac contact manager that meets all the criteria. The simple intuitive interface makes the app easy to use even for new users. It offers both basic and advanced features and options to meet various contact management needs. Also, it works fast. For example, it our test, it only took 15 seconds to scan 6,320 contacts for duplicates. The latest version 5.1.0 adds a new function to separate personal contacts and company contacts, which gives users more control.

The best contact app for Mac offers the following main features and benefits.

  • Easy to use
  • Let you easily create, view, search, edit, group, tag and manage contacts
  • Export contacts to CSV, Excel, vCard, TXT, Word, HTML, Numbers and Pages
  • Import contacts from CSV and vCard files
  • Find and merge/remove duplicate contacts on Mac, iCloud, iPhone, Outlook, etc.
  • Also fix other issues like formatting errors
  • Compare duplicates side by side and provide multiple deduplication solutions
  • Allow you to back up and restore contacts with 1 click
  • Support macOS 10.11 or later, including 10.15 Catalina

Free Download

Below are some tips to show to how to use this best contact manager for Mac.

Tip 1. Sync with Apple Contacts app

The first time you run ContactsMate, you will be asked to allow access to sync with your Contacts. Click OK. And all the entries in your Contacts will be synced to this contact management software for Mac. Once interconnection is built between the two apps, you can directly manage and manipulate contacts in this contact manager Mac without going to Contacts anymore.

Step 1. In the first screen you can easily add Contacts or groups and edit contacts. All the contacts you add and the editing you’ve made will also sync back to macOS Contacts.

Step 2. You can also easily search for specific contacts you need in the Search box in the top right corner.

ContactsMate interface

Tip 2. Sync contacts from social media, email and other platforms

The app draws you in with the tempting offer of "get all your social media contacts in one place". Once you launch the app, you will get an Add Account option to sync your contacts from Facebook, Twitter, Google, LinkedIn, iCloud, Microsoft Exchange, Outlook, etc., which keeps contacts synced and updated. You can manually import data from vCard and CSV files as well.

Step 1. Click Add Account button in the best contact manager for Mac.

Step 2. In the Internet Accounts window, select a platform. Sign in to it using your account. Make sure you select the checkbox before the option Contacts. Click Done. Click the said window.

Internet Accounts window

Now you should find a new group of contacts in the left panel of the contact manager app.

Tip 3. Fix duplicates and other conflicts in contacts

After all the preparation work is done, the next thing you can do is to search questionable contacts. From the top menu bar, select Cisdem ContactsMate > Preferences. Under the Conflicts tab, you can find 15 types of conflicts like Duplicate name and Incomplete name. Select the ones you want to scan for and fix.

select types of conflicts

Step 1. In the left panel of the app, select a group of contacts.

Step 2. Click the Scan button in the toolbar. If there aren't any conflicts at all, a No result found message will pop up. If there are, the Conflict Resolution window will show up, presenting you with the list of conflicts and different actions like Ignore, Edit, Merge, etc.

detected duplicate contacts and available actions

Step 3. Select the action you need and click Fix. You can fix all the problems manually or choose to fix all the same category problems in one go, which is really handy.

Note: If you are in a non-English speaking country, you can also easily set suffix and title using your own languages.

Tip 4. Export contacts to the formats you need

There are 8 output format options provided in Contacts Exporter: CSV, vCard, TXT, DOCX, HTML, Excel, Numbers and Pages. And you are free to choose export the whole contacts or contacts groups, or only the contact and group you want to export by right click the group or contacts you need to export. This is how you can use this best contact manager for Mac to manage contacts on your Mac with ease.

Step 1. Select an individual contact or a group of contacts. From the toolbar, click Export.

Step 2. Click the Options button in the lower left corner. From the list of output formats, choose the one you need. Also, you can name the output file.

available output formats

Step 3. Click the Save button.

Here's a video tutorial on how to use ContactsMate.

Free Download

4 alternatives to the best contact manager for Mac

Keeping track of hundreds of contacts on Mac, and managing contacts across dozens of services and sites is a fussy task, especially for those who get a long contact list. There are still some other best contact management software for Mac that can help users organize and manage their contacts.

BusyContacts

BusyContacts is considered by some another best contact manager for Mac. It allows users to view, create, edit, tag and filter contacts. Users can also use this contact manager Mac to sync macOS contacts with iCloud, Google, Facebook and other services or websites. Sometimes the sync speed could be a little bit slow especially with multiple accounts. The good news is that it was improved with the release of a 2020 February update.

It is compatible with macOS 10.11 or later. Many people use it as a replacement for the built-in app on Mac. There are two ways you can view your contacts on this app: the List view and the Card view. You can choose the one best suits you.

The contact manager for Mac has something unique to it. It is designed to integrate with BusyCal, a calendar app from the same developer. The integration makes it easy to follow up tasks and events in the address book app.

While this Mac contact manager is good, it is not flawless. Below are some of the pros and cons.

BusyContacts card view

Pros

  1. Support iCloud, Google, Facebook and a few other services
  2. The tagging feature is useful
  3. Provide useful Smart Filters tool
  4. Users can switch between multiple view modes

Cons

  1. The merging feature is inconsistent
  2. A lot more expensive than many other Mac contact managers

Contacts Cleaner for Mac

Contacts Cleaner for Mac is a choice for Mac users who want a simple contact manager Mac to organize macOS contacts. While it lacks some in-depth features, it makes up for them with an easy-to-use contacts management system. With this app, you can scan the contact accounts you have set up on your Mac and produce a report of all of the erroneous information contained in the list. Cards with only one name, spaces in the first name, duplicate addresses or bad phone numbers will all be categorized and displayed for you to review. This app does sometimes appears a bit confusing if you fix something directly in Address Book while it's running, but that’s easily fixable by stopping the app and restarting (and for good measure exporting and re-importing again).

Contacts Cleaner for Mac main interface

Pros

  1. Easy to use
  2. Scans quickly
  3. Fully compatible with the latest macOS version

Cons

  1. Can't export macOS Contacts
  2. Sometimes fails to fix the duplicates issue properly

FullContact/ Contacts+

Contacts+ is designed to share, clean, organize and maintain contacts. You can use it to sync your accounts between different accounts, detect and clean up contact duplicates, group and tag contacts, quickly search for contacts, and perform some other tasks. As one of the best contact manager for Mac app, it supports platforms including Google Contacts, Exchange and popular social media platforms. The app comes with a free version and a paid version. The free one, however, offers very limited functions. The paid features can be expensive. For example, you have to pay quite a few bucks per month to be able to sync between two accounts.

contactsplus

Pros

  1. Versatile with multiple supported sites and platforms
  2. Responsive customer support
  3. Useful tag feature

Cons

  1. Expensive
  2. Not that user-friendly especially for beginners

Contacts+ was previously branded as FullContact. FullContact was a simple utility to organize and gather contacts information from a variety of sources. It connected to your Mac' s built-in address book and can also be connected to Google Mail, Twitter, Facebook and iCloud. With this app you could edit and tidy your Contacts from duplicate contacts. There were in-app purchases for a few other services including connecting with LinkedIn, etc. The result was a consolidated address book with information pulled from a variety of services. The contact manager Mac did its best to avoid duplication, but it's inevitable when there were so many ways of representing data.


Top Contacts

Top Contacts is a recently released contact manager for Mac. It comes with a simple, easy-to-understand interface. Users can easily add, delete, view and edit contacts. It also offers features like Tags and Add Relations, making it easier to organize and navigate. When it comes to searching for contacts, one can use the customizable filters to make things more efficient. To sync with iPhone and iPad, one need to install and buy Top Contacts for iOS.

The calendar and to-do features are available for all contacts, enabling you to create reminders for events and follow them up. One of the great things is the support for recurring events. These features are worth exploring. By making the most of this app, you can greatly improve efficiency.

Top Contacts

Pros

  1. Easy to use with simple UI
  2. Versatile with an array of basic and advanced features

Cons

  1. Only support syncing with iCloud

Comparison of the best contact apps for Mac

  ContactsMate Contacts Cleaner Contacts+ BusyContacts Top Contacts
Supported OS OS X 10.11 or later OS X 10.7 or later OS X 10.11 or later OS X 10.11 or later

macOS 10.12 or later

Add tags Yes No Yes Yes Yes
Sync Yes Yes Yes Yes Yes
Import & export Yes No No Yes Yes
Print contacts Yes No No Yes No
Remove duplicates Yes Yes Yes Not actual merge No
Fix other conflicts Yes Yes No No No
Backup & Restore Yes No Yes No No

Final decision

After testing each of these five contact manager software apps on my Mac, I’ve decided to go with Cisdem ContactsMate simply because I like the professional feel of this best contact manager for Mac. It never lets me down when I try out every feature of it. Once you have your plan in place, you can also download its free trial and check out what it has to offer.

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9 Comments Leave a Reply

  • Brendon

    Wow, great blog post.Really looking forward to read more. Really Great.

    3 years ago REPLY
  • Peter

    Hi I am wanting to clean up my Linkedin contacts and I have a MAc. Have you come across anything that makes this process easier ?

    4 years ago REPLY
  • Herve Da Costa

    Love your article. Very useful. Keep up the good work.

    4 years ago REPLY
  • fddd1

    Well. Megan, do these software you mentioned support for el capitan?

    4 years ago REPLY
  • Megan Charles

    Yes. All these three software mentioned here are compatible with El Capitan

    4 years ago REPLY
  • Jefferis Peterson

    Since Contacts now syncs in iCloud with all devices, what is the procedure for cleaning Contacts on one Mac and having it update on iCloud for all devices?

    4 years ago REPLY
  • Megan Charles

    You can search "clean contacts " in the search bar in our website and find tips about cleaning contacts. As for updating contacts on Mac, you can see the guide from Apple Support by searching "Get help using iCloud Contacts". Hope it's useful to you, Jefferris.

    4 years ago REPLY
  • Ronald

    Very detailed. Cisdem Contacts Manager for Mac is useful. Its features is very comprehensive and it also is easy-to-use.

    5 years ago REPLY
  • Shondak8

    I read the whole article, thank you writer for providing so detailed information for us. I will try Cisdem Contacts Manager for Mac since it seems more effective.

    5 years ago REPLY