5 Best Contact Managers for Mac 2020: Easily Manage Contacts

2020-10-19 03:18:31 / Posted by Megan Charles to Utility Follow @ Megan

Looking for the best contact manager for Mac? This article provides a list of the best apps to manage contacts on Mac.

(Apple) Contacts app is an address book app included with macOS, iOS and iPadOS. Mac’s Contacts app is free and easy to use. However, sometimes it’s not useful enough. That’s where third-party contact apps come in. What are some great apps for contact management? How do you choose an app that best suits your needs? Find the answers in this article.

What makes a good contact management app for Mac?

Below are some basic criteria in choosing an address book app for Mac. The best contacts app for Mac should at least meet the criteria.

  • Let you perform basic contact management tasks, such as adding, editing, searching, printing, etc.
  • Make it easy to organize contacts by offering group feature
  • Export and import contacts, supporting multiple formats
  • Sync and gather contacts from your Internet accounts to manage in one place
  • Provide a good backup and restore solution
  • Find and remove duplicate contacts
  • Easy to use and customizable

The best contact manager for Mac 2020

#1 Cisdem ContactsMate

Compatibility: OS X 10.11 or later

Latest version: 5.5.0, released on 09/28/2020

Cisdem ContactsMate is an easy-to-use and powerful app to manage contacts on Mac. In addition to meeting the criteria, the app offers other useful features. You can use it to efficiently manage your personal and business contacts.

As with all third-party contact management software, when you open ContactsMate for the first time, it will ask for access to your contacts. Click OK to allow access. Now you can easily organize and manipulate your contacts with this great app.

Sync contacts with Google, iCloud, Exchange and more accounts

In addition to the contacts stored in Mac’s Contacts app, ContactsMate also supports contacts kept in Internet accounts such as Gmail, iCloud and Yahoo. With this Mac contact manager, you can effortlessly gather all your contacts to access and manage in one place.

Open the app. Click Add Account add account button in the toolbar.

add account

In the Internet Accounts window that appears, select a service. Sign in using your account.

Internet Account window

Select the checkbox next to Contacts.

select Contacts

Quit ContactsMate and launch it again. Now the added account should appear in the left sidebar. When you select the account, the contacts in it will appear in the area next to the sidebar.

added account appearing in sidebar

When you edit or delete, etc. the account’s contacts in ContactsMate, the changes will be automatically detected and synced to the account, and vice versa.


View, search, add, edit, share, and print etc. contacts

The best contact manager for Mac lets you easily perform basic tasks. Click the blue plus icon at the bottom to add contacts. When adding a company as a contact, you can check the box next to Company. Select a contact, and you can view or edit it as you wish. To add a field when editing, click the black plus icon in the bottom left corner of the editing area.

The search box is located in the top right corner of the main window. And you can find the share icon share icon in the bottom right corner. You can also find the Share, Print and other options by control-clicking a contact.

control-click a contact

Well integrated with macOS, this app enables you to directly email, call or text a contact. Select the specific contact and click a button under the name to start an email or a call, etc. To email a group of contacts, control-click the group (or sub-group) in the sidebar and choose Send Email.


Organize contacts by creating groups and adding tags

You can add one or multiple tags to individual contacts to efficiently segment and filter them. You can find a filed to add tags when editing a contact.

To create a group or sub-group, in the left sidebar, control-click On My Mac or a Internet account and choose Add a Group.

add a group


Export, import and backup contacts

To export contacts to a desired format, control-click On My Mac or an Internet account you have added to ContactsMate and choose Export.

In the dialog box that shows up, click the Format dropdown list and choose a format. It supports 8 export formats: CSV, Excel, vCard, TXT, DOCX, HTML, Numbers and Pages. Some services such as iCloud only support very few export formats. This Mac contact manager provides far more choices. It can import contacts from CSV and vCard files.

export contacts

Backing up contacts is also a snap. Open the Preferences window.

open preferences window

Go to the Backup & Restore tab, select a source of contacts (e.g. your Mac's Contacts or iCloud account) and click Backup. To restore, select a source, choose a version of backup and click Restore.

backup and restore


Find and clean up duplicate contacts

Duplicate entries of the same contacts may cause inconvenience or confusion. Some entries are exactly the same. There can also be partially duplicate entries. The best contact manager for Mac detects duplicate contacts and provides multiple solutions for you to deal with different types of duplicates.

clean up duplicate contacts

In the sidebar, select an added account (e.g. iCloud or Gmail) or On My Mac and click Scan the scan button in the toolbar. In the Conflict Resolution window that shows up, you will see all the detected duplicates grouped by type. Let's take Exact Duplicate Contacts for example. Select a contact under this type, choose the solution Delete duplicate contacts and click Fix All. The duplicate entries will be removed all at once. With different types of duplicates, the available solutions can be different. Choose the one that best suits your need. Before you click the Scan button, if needed, you can set the app to include or ignore specific types when scanning.


Free Download

Get ContactsMate to keep your contacts well organized and clean

 

#2 BusyContacts

Compatibility: OS X 10.11 or later

Latest version: 1.4.10, released on 09/10/2020

BusyContacts is another one of the best contact app for Mac. Many people use it as a replacement for the built-in address book. There are two ways you can view your contacts in this app: the List view and the Card view. Both are convenient. In the app, you can easily add, edit, delete, tag, filter and search contacts.

It can work with contacts from iCloud, Google, Facebook and some other services or platforms. Syncing used to be a bit slow especially if you had added multiple accounts. It was improved with the release of the 2020 February update.

BusyContacts also has something unique to it. It is designed to integrated with BusyCal, a calendar app from the same developer. The integration makes it easy to follow up events in this address book app.

BusyContacts

Pros

  1. Support contacts from certain cervices and platforms
  2. Let you switch between two view modes
  3. Let you perform basic tasks to manage contacts
  4. Make it easy to tag and organize contacts
  5. Provide a useful filtering tool called Smart Filters
  6. Can be used with BusyCal

Cons

  1. Some options are somewhat hidden or confusing
  2. A bit expensive

 

#3 Contacts+

Compatibility: OS X 10.11 or later

Latest version: 20.08.0, released on 08/18/2020

Developed by FullContact Inc., the FullContact app used to provide contact management solutions for individuals and businesses. In 2018, the company acquired Contacts+, a contact management app. The FullContact app is now a part of Contacts+.

Contacts+ can help you organize, maintain, share and clean up contacts on Mac. You can use it to sync your contacts across services and accounts, remove duplicate contacts, add tags and perform other tasks. It works with Google Contacts, Exchange, popular social media platforms and more. It‘s easy to add tags to your contacts so that you can easily sort and organize them.

This top-rated Mac contact manager has a simple and easy to understand interface. It's free to use. However, to access full features, you need to get Contacts+ premium. With the free version, you can only sync one account, and other features are also limited.

Contacts+

Pros

  1. Sync contacts across multiple services and accounts
  2. Enable to efficiently tag and sort contacts
  3. Let you effortlessly import and export contacts
  4. Clean up your contact list
  5. Simple, easy-to-use interface

Cons

  1. A bit costly
  2. Sometimes fail to sync as expected

 

#4 Top Contacts

Compatibility: macOS 10.12 or later

Latest version: 1.3.3, released on 09/19/2019

A relatively new app, Top Contacts does a decent job of managing contacts on Mac. Users can easily add, delete, view and edit contacts. It offers useful features such as Tags and Add Relations, making it more efficient to navigate and organize. When it comes to searching, you can set up customizable filters to quickly locate contacts. It's also quick and easy to share and print contacts.

The Calendar and To-Do features are available for all contacts, enabling you to create reminders for events and follow them up. One of the great things is the support for recurring events. These features are worth exploring and can help you improve efficiency greatly.

The app is almost as versatile as the best contact manager for Mac. But currently, it only supports syncing contacts with iCloud. No other services are supported.

Top Contacts

Pros

  1. Easy to use and versatile
  2. Offer two convenient view modes
  3. Let you effectively and efficiently organize contacts
  4. Offer advanced, customizable filters
  5. Provide useful calendar and to-do list features

Cons

  1. Only support syncing with iCloud

 

#5 Contacts Cleaner

Compatibility: OS X 10.7 or later

Latest version: 1.7.3, released on 02/28/2015

Contacts Cleaner is worth considering if you are looking for a simple app to clean up contacts on Mac. As you can tell from its name, the app is designed to clean up contacts. It finds and fixes issues such as duplicate contacts and poorly formatted contacts, which can help make it easier and more efficient to browse, search and use contacts. It does a good job of identifying and merging duplicates. But it's not that flexible or customizable. You are not allowed to set the criteria for what is a duplicate and what is not.

As you can see, the app hasn’t been updated for years, which may cause compatibility issues with newer macOS versions. For example, it crashes on macOS Big Sur beta.

Contacts Cleaner

Pros

  1. Simple and easy to use
  2. Find and fix duplicate contacts
  3. Work in a quick and efficient manner

Cons

  1. Not updated for years
  2. Not versatile enough

Conclusion

The article recommends and reviews the best macOS apps to manage contacts, which can help you choose the best contact manager for Mac. They are great for individuals and small businesses to use. Keeping your contacts list clean, organized and well maintained can make things easier and improve efficiency.

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9 Comments Leave a Reply

  • Brendon

    Wow, great blog post.Really looking forward to read more. Really Great.

    4 years ago REPLY
  • Peter

    Hi I am wanting to clean up my Linkedin contacts and I have a MAc. Have you come across anything that makes this process easier ?

    4 years ago REPLY
  • Herve Da Costa

    Love your article. Very useful. Keep up the good work.

    4 years ago REPLY
  • fddd1

    Well. Megan, do these software you mentioned support for el capitan?

    4 years ago REPLY
  • Megan Charles

    Yes. All these three software mentioned here are compatible with El Capitan

    4 years ago REPLY
  • Jefferis Peterson

    Since Contacts now syncs in iCloud with all devices, what is the procedure for cleaning Contacts on one Mac and having it update on iCloud for all devices?

    5 years ago REPLY
  • Megan Charles

    You can search "clean contacts " in the search bar in our website and find tips about cleaning contacts. As for updating contacts on Mac, you can see the guide from Apple Support by searching "Get help using iCloud Contacts". Hope it's useful to you, Jefferris.

    4 years ago REPLY
  • Ronald

    Very detailed. Cisdem Contacts Manager for Mac is useful. Its features is very comprehensive and it also is easy-to-use.

    5 years ago REPLY
  • Shondak8

    I read the whole article, thank you writer for providing so detailed information for us. I will try Cisdem Contacts Manager for Mac since it seems more effective.

    5 years ago REPLY