What is the Best Contact Manager for Mac?

2019-08-28 20:59:56 / Posted by Megan Charles to Utility Follow @ Megan

The default contact management software for Mac is clunky and inconvenient. It would be tough to work with Google or Exchange while using Apple’s Contacts app. Thus you can only regard it as a crappy database that’s mainly applied to fill in contact information in Mail, FaceTime, Calendar and Messages.

However, the best address book for Mac is indispensable. With the help of a good contact manager software app, we can easily store and find contact information, import contacts from email and social networking sites, export contacts to CSV, vCard (VCF), etc. and backup contacts, among other things. Here you will be finding a list of the most popular contact managers for Mac and MacBook, along with detailed information of each app. Hopefully you will find the best contact manager for Mac that suits you the most.

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If neither system contact app or Google contact app for Mac that satisfied you, download Cisdem Contact Manager for Mac. It is professional enough for beginners.

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What makes a good contact manager?

There are tons of contact management software apps for Mac. How do we choose the best one? The following are some criteria to help you choose the best contact manager for Mac.

  • Safe, fast and easy to use
  • Collect numbers, e-mail addresses, social media information, etc. of families and friends
  • Sync all your iCloud, Google, Facebook, LinkedIn, etc. contacts
  • Find and remove conflicts and duplicate contacts
  • Export contacts to CSV, vCard, Excel, HTML, Numbers, Pages, etc.
  • Allow you to customize tags to create groups
  • View, add, manage and edit messages on the contacts profile

What is the best contact manager for Mac?

Cisdem ContactsMate is a contact manager Mac that meets all the criteria. The app is fully compatible with OS X 10.11 EL Capitan, macOS 10.12 Sierra and macOS 10.13 High Sierra, macOS 10.14 Mojave, and macOS 10.15 Catalina. It comes with an intuitive user interface and complete feature set. You can use the best contact management software to easily search contacts, create groups, make editing, or remove duplicate contacts and conflicts.

In addition, the best contact app for Mac enables you to export Mac Address Book to CSV, vCard, TXT, DOCX, HTML, Excel, Numbers and Pages format. So you can feel free to backup and sync your contacts in the cloud.

Furthermore, ContactsMate offers other handy features. You can use it to add permitted titles and suffixes in your own language, compare duplicate contacts side-by-side, etc. It is easy to use and works fast. In our test, this contacts app for Mac only took 15 seconds to scan 6,320 contacts. It does what it claims and does it well. The tips below will show you how the best contact manager for Mac works.

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Tip 1. Sync with Apple Contacts app

The first time you run this contact management software for Mac, you will be asked to allow access to sync with your Contacts. Click OK, and all the entries in your Contacts will be synced to ContactsMate. Once interconnection built between your Address Book /Contacts and the said app, you can directly edit contacts information in this contact manager Mac without going to Contacts anymore.

Step 1. In the first screen you can easily add Contacts or groups and make edits to contacts. All the contacts you add and the editing you’ve made will also sync to macOS Contacts.

Step 2. You can also easily search for contacts members you need in the quick search box.

ContactsMate interface

Tip 2. Sync contacts from social media, email and other platforms

ContactsMate draws you in with the tempting offer of “get all your social media contacts in one place”. Once you launched the app, you will get an Add Account option to sync your contacts from Facebook, Twitter, Google, LinkedIn, iCloud, Microsoft Exchange, Outlook, etc., which helps you keep contacts updated with the latest info details. You can manually import data from vCard and CSV files as well.

Step 1. Click Add Account button in the best contact manager for Mac.

Step 2. In the Internet Accounts window, select a platform. Sign in to it using your account. Make sure you select the checkbox before the option Contacts. Click Done. Click the said window.

Internet Accounts window

Now you should find a new group of contacts in the left panel of the contact manager app.

Tip 3. Fix duplicates and other conflicts in contacts

After all the preparation work is done, the next thing you need to do is to search questionable contacts. From the top menu bar, select Cisdem ContactsMate > Preferences. Under the Conflicts tab, you can find 15 types of conflicts like Duplicate name and Incomplete name. Select the ones you want to scan for and fix.

select types of conflicts

Step 1. In the left panel of the app, select a group of contacts.

Step 2. Click the Scan button in the toolbar. If there aren't any conflicts at all, a No result found message will pop up. If there are, the Conflict Resolution window will show up, presenting you with the list of conflicts and different actions like Ignore, Edit, Merge, etc.

detected duplicate contacts and available actions

Step 3. Select the action you need and click Fix. You can fix all the problems manually or choose to fix all the same category problems in one go, which is really handy.

Note: If you are in a non-English speaking country, you can also easily set suffix and title using your own languages.

Tip 4. Export Contacts

There are 8 output format options provided in Contacts Exporter: CSV, vCard, TXT, DOCX, HTML, Excel, Numbers and Pages. And you are free to choose export the whole contacts or contacts groups, or only the contact and group you want to export by right click the group or contacts you need to export. This is how you can use this best contact manager for Mac to manage contacts on your Mac with ease.

Step 1. Select an individual contact or a group of contacts. From the toolbar, click Export.

Step 2. Click the Options button in the lower left corner. From the list of output formats, choose the one you need. Also, you can name the output file.

available output formats

Step 3. Click the Save button.

4 alternatives to the best contact manager for Mac

Keeping track of hundreds of contacts on Mac, and managing contacts across dozens of services and sites is a fussy task, especially for those who get a long contact list. To well manage contacts in a row, you can test some alternatives to the best contact management software for Mac that offers helpful features.

Contacts Cleaner for Mac

Contacts Cleaner for Mac is a choice for Mac users who want a simple contact manager Mac to organize macOS contacts. While it lacks some in-depth features, it makes up for them with an easy-to-use contacts management system. With this app, you can scan the contact accounts you have set up on your Mac and produce a report of all of the erroneous information contained in the list. Cards with only one name, spaces in the first name, duplicate addresses or bad phone numbers will all be categorized and displayed for you to review. This app does sometimes appears a bit confusing if you fix something directly in Address Book while it's running, but that’s easily fixable by stopping the app and restarting (and for good measure exporting and re-importing again).

Contacts Cleaner for Mac main interface


  1. Easy to use
  2. Scans quickly
  3. Fully compatible with the latest macOS version


  1. Can't export macOS Contacts
  2. Sometimes fails to fix the duplicates issue properly

FullContact/ Contacts+

Note: In this 2019 update, we’d like to mention that FullContact is now a part of the app Contacts+.

Contacts+ is designed to share, clean, organize and maintain contacts. You can use it to sync your accounts between different accounts, detect and clean up contact duplicates, group and tag contacts, quickly search for contacts, and perform some other tasks. As one of the best contact manager for Mac app, it supports platforms including Google Contacts, Exchange and popular social media platforms. The app comes with a free version and a paid version. The free one, however, offers very limited functions. The paid features can be expensive. For example, you have to pay quite a few bucks per month to be able to sync between two accounts.



  1. Versatile with multiple supported sites and platforms
  2. Responsive customer support
  3. Useful tag feature


  1. Expensive
  2. Not that user-friendly especially for beginners

Previously branded as Cobook, FullContact was a simple utility to organize and gather contacts information from a variety of sources. It connected to your Mac' s built-in address book and can also be connected to Google Mail, Twitter, Facebook and iCloud. With this app you could edit and tidy your Contacts from duplicate contacts. There were in-app purchases for a few other services including connecting with LinkedIn, etc. The result was a consolidated address book with information pulled from a variety of services. The contact manager Mac did its best to avoid duplication, but it's inevitable when there were so many ways of representing data.


BusyContacts is considered by some another best contact manager for Mac. It allows users to view, create, edit, tag and filter contacts. Users can also use this contact manger Mac to sync macOS contacts with iCloud, Google, Facebook and other services or websites. It is compatible with macOS 10.11 or later. Many people use it as a replacement for the built-in app on Mac. There are two ways you can view your contacts on this app: the list view and the card view. You can choose the one best suits you. While this Mac contact manager is good, it is not flawless. Below are some of the pros and cons.

BusyContacts card view


  1. Support iCloud, Google, Facebook and a few other services
  2. The tagging feature is useful


  1. The merging feature is inconsistent
  2. A lot more expensive than many other Mac contact managers

Top Contacts

Top Contacts is a recently released contact manger for Mac. It comes with a simple, easy-to-understand interface. Users can easily add, delete, view and edit contacts. It also offers features like Tags and Add Relations, making it easier to organize and navigate. When it comes to searching for contacts, one can use the customizable filters to make things more efficient. To sync with iPhone and iPad, one need to install and buy Top Contacts for iOS.

The calendar and to-do features are available for all contacts, enabling you to create reminders for events and follow them up. One of the great things is the support for recurring events. These features are worth exploring. By making the most of this app, you can greatly improve efficiency.

Top Contacts


  1. Easy to use with simple UI
  2. Versatile with an array of basic and advanced features


  1. Only support syncing with iCloud

Comparison of the best contact apps for Mac

  ContactsMate Contacts Cleaner Contacts+ BusyContacts Top Contacts
Supported OS OS X 10.11 or later OS X 10.7 or later OS X 10.11 or later OS X 10.11 or later

macOS 10.12 or later

Speed  Very fast Fast Slow Above average Above average
Add tags Yes No Yes Yes Yes
Sync Yes Yes Yes Yes Yes
Import & export Yes No No Yes Yes
Print contacts Yes No No Yes No
Remove duplicates Yes Yes Yes Not actual merge No
Fix other conflicts Yes Yes No No No

Final decision

After testing each of these five contact manager software apps on my Mac, I’ve decided to go with Cisdem ContactsMate simply because I like the professional feel of this best contact manager for Mac. It never lets me down when I try out every feature of it. Once you have your plan in place, you can also download its free trial and check out what it has to offer.

Obviously, a short look at the best contact managers for Mac can’t cover everything. If you know of a contact manager that you particularly admire, I encourage you to post a comment below and share your thoughts and opinions.

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9 Comments Leave a Reply

  • Brendon

    Wow, great blog post.Really looking forward to read more. Really Great.

    3 years ago REPLY
  • Peter

    Hi I am wanting to clean up my Linkedin contacts and I have a MAc. Have you come across anything that makes this process easier ?

    3 years ago REPLY
  • Herve Da Costa

    Love your article. Very useful. Keep up the good work.

    3 years ago REPLY
  • fddd1

    Well. Megan, do these software you mentioned support for el capitan?

    4 years ago REPLY
  • Megan Charles

    Yes. All these three software mentioned here are compatible with El Capitan

    4 years ago REPLY
  • Jefferis Peterson

    Since Contacts now syncs in iCloud with all devices, what is the procedure for cleaning Contacts on one Mac and having it update on iCloud for all devices?

    4 years ago REPLY
  • Megan Charles

    You can search "clean contacts " in the search bar in our website and find tips about cleaning contacts. As for updating contacts on Mac, you can see the guide from Apple Support by searching "Get help using iCloud Contacts". Hope it's useful to you, Jefferris.

    4 years ago REPLY
  • Ronald

    Very detailed. Cisdem Contacts Manager for Mac is useful. Its features is very comprehensive and it also is easy-to-use.

    4 years ago REPLY
  • Shondak8

    I read the whole article, thank you writer for providing so detailed information for us. I will try Cisdem Contacts Manager for Mac since it seems more effective.

    4 years ago REPLY