How to Export Outlook Contacts to vCard on Mac (Catalina Included)

2020-04-23 02:18:09 / Posted by Peter William to Utility Follow @ Peter

vCard (VCF) is a file format preferred for electronic business cards, which can contain the name, address, TEL, email, logo, photographs, etc. It's necessary to export Outlook contacts to vCard for easy sharing or importing them into contact lists in Gmail, Hotmail, Apple Mail, Yahoo, etc. But there is no export option in Outlook to directly export single contact or multiple contacts from Outlook to VCF. Here we figure out several solutions for Mac users.

How to Export Outlook 2011 Contacts to vCard on Mac?

You have two 2 ways to save contacts from Outlook 2011 as VCF.

Solution 1. Export Outlook Contacts to vCard with Drag-n-drop

  • Step 1. Run Outlook 2011 on Mac
  • Step 2. Click on the “Contacts” tab in the lower-left corner.export outlook 2011 contacts to vcf 01
  • Step 3. Select a single contact you want to export in the middle panel.
  • Step 4. Drag the contact from Outlook 2011 to your desktop, and you will see the contact is saved in .vcf file format.

Export multiple contacts:

  1. Create a folder on your desktop for the output contacts.
  2. Hit the “Shift” key.
  3. Choose the contacts you need to export.
  4. Drag-n-drop all selected contacts to the newly created folder on the Mac Desktop.

Once you are going to export hundreds of contacts from Outlook 2011, make sure to create a dedicated folder to save them. Otherwise, all the exported contacts will appear messy on the desktop, which is not convenient to organize.

Solution 2. Export Contacts to OLM First, Then Convert Them to VCF

  • Step 1. Open Outlook 2011 on Mac.
  • Step 2. Click the “Export” option in the toolbar.export outlook 2011 contacts to vcf 02
  • Step 3. From the pop-out dialog, click “Outlook for Mac Data File(.olm)” > file type- “Contacts”, then continue.
  • Step 4. Select “No, do not delete items”, then click the right arrow to continue.
  • Step 5. Choose an output location, and save it.
  • Step 6. Click “Done” to export Outlook contacts to OLM.
  • Step 7. Finally, convert OLM files to vCard using a converter, such as SysTools Mac OLM Converter, Turgs OLM Converter, RecoveryTools OLM Migrator, etc.

Note: OLM file format came into existence since Outlook for Mac version 2011. It's only available on Mac Outlook and can't be opened in the Windows version (Windows users can use the PST file format as instead). OLM can store local data like Contacts, Calendar, Emails, Tasks, Notes, and more of Outlook.

How to Export Outlook 2016 Contacts to vCard on Mac?

The steps for exporting vCard from Outlook 2016 are very similar to those in 2011. So, in this part, we will give a brief introduction.

Solution 1. Export Outlook Contacts to vCard by Dragging-n-dropping

  • Step 1. Create a new folder for saving the contacts.
  • Step 2. Run Outlook 2016 on Mac.
  • Step 3. Choose the contacts you desire to export.
  • Step 4. Simply drag the contacts to the new folder you created on the desktop.
  • Step 5. Open the Contacts app.
  • Step 6. Drag the exported contacts from Outlook to Contacts app.
  • Step 7. Navigate to “File” > “Export…” > “Export vCard”, and save your operations.export outlook 2016 contacts to vcard 01

Solution 2. Export Contacts to OLM, and Then Start a Conversion

  • Step 1. Open Outlook 2016 on Mac.
  • Step 2. From the top menu, select the “Tools” option.
  • Step 3. Choose the “Export” button in the ribbon.export outlook 2016 contacts to vcard 02
  • Step 4. Choose the “Contacts” item to export, and then continue.
  • Step 5. Select the folder to save the Outlook contacts.
  • Step 6. When things get ready, click the “Save button.export outlook 2016 contacts to vcard 03
  • Step 7. Convert OLM to VCF via an OLM converter we mentioned above.

How to Export Outlook Contacts to vCard Online?

If you don’t have Outlook 2011 or 2016 app installed on Mac, you can use web-based Outlook to back up the contacts as CSV file, and then convert CSV to vCard.

  • Step 1. Open your browser, and go to online version
  • Step 2. In the navigation pane, click the “People” icon at the bottom.
  • Step 3. Click “Manage” or “Management” > “Export contacts”.manage
  • Step 4. In the pop-up “Export contacts” window, select “All Contacts” from the dropdown list.
  • Step 5. Click “Export".export outlook contacts to csv
  • Step 6. Convert CSV to VCF via the software like SysTools CSV Contacts to vCard Converter.

The Best Way to Directly Export Single or Multiple Outlook Contacts to vCard

Cisdem ContactsMate for Mac is a popular contacts management application, focusing on syncing contacts and exporting them in a variety of formats for quick sharing. It empowers you to sync contacts from different platforms, such as Outlook, iCloud, Gmail, Facebook, Twitter, Linkedin, Yahoo, etc. You can export contacts to several formats, including vCard, CSV, Excel, TXT, Docx, Numbers, Pages, and HTML. Thanks to Cisdem ContactsMate, its powerful yet agile functions make your contact management handy

Steps to Export Outlook Contacts to vCard on Mac with Cisdem:

Step 1Install the Software

Download, install and launch Cisdem ContactsMate on your Mac.

Free Download

Step 2Sync Outlook Contacts

Click the “Add Account” button on the main dashboard, and an “Internet Accounts” dialog appears.

cisdem contactsmate user interface

There are generally two ways to add Outlook account:

Way one: directly choose “Exchange”.

exchange account

Way two: scroll down and click “Add Other Account…” option > choose “Mail account”.

mail account

To get started, enter your Outlook email address and password into the blank box, and then click “Sign In”. You will find all your Outlook contacts synced and added to the list of the software.

Note: If the Outlook contacts haven’t been synced after the process is complete, it must be a delay. You can exist Cisdem ContactsMate and run it again.

Step 3Export Outlook Contacts to vCard

Export single or multiple Outlook contacts: manually select the contacts to be exported in the middle column > right-click to choose the “Export” option.

export single or multiple outlook contacts

Export a group of contacts: right-click the group and select “Export”.

export a group of contacts

From the new pop-up window, choose vCard as the export format and click “Save”.

choose vcard as output format

Pro Tip before Exporting Outlook Contacts

#1. Customize “Conflicts” Conditions

Go to “Preferences…” > “Conflicts” tab and you will see 15 screening conditions like “Duplicate name”, “Invalid characters” that are used to scan problematic contacts. Check the options you want to apply.

conflicts tab

#2. Select “Export Field”

Specify which fields of Outlook contacts to export, such as job title, birthday, company, etc.

export field

#3. Remove/Merge Duplicates

Return to the main interface of ContactsMate > click “Scan” button > delete or merge duplicate contacts and repair formatting errors.

fix error


Above are the solutions to export Outlook contacts to vCard There is no direct option to batch export contacts in Outlook 2011, 2016, or online version using one-click. But Cisdem contacts management software will do. Not only can it export contacts from Outlook (supports all kinds of versions) to VCF, but also export contacts from other accounts like Gmail, Yahoo, etc. in various formats.

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