5 Easy Steps to Export Outlook Contacts to CSV

Connie Wisley
time May 27, 2021 Preview 79
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“Hi, I use the Outlook email app on my MacBook pro. I am trying to export email contacts as a .csv file but the default download does it as .olm only? How can i download the .csv file?” (From Apple Community)

If you are looking for how to export Outlook contacts to CSV, you are in the right place. This article will show you two practical methods to download the contacts list from Outlook as .csv file.

export outlook contacts to csv

Benefits of Exporting Outlook Contacts to CSV

A CSV (comma-separated values) file is a text file that uses commas to separate values. This format can be used to store contact information. It can be opened by Microsoft Excel, Numbers. As a general file format, it is widely used in business and software programs. It is beneficial to export Outlook contacts to a CSV file.

1. Backup Outlook contacts data

There are many important contacts in your Outlook account, including leaders, customers, business partners and so on. Their information like phone numbers, emails is saved in Outlook. To prevent contacts data from losing or missing, Outlook users usually export contacts to CSV as a backup, which is an effective way to protect Outlook contacts against loss of data. 

2. Transfer Outlook contacts to other email platforms

If you want to migrate your contacts from Outlook to different email services, like Gmail, Yahoo, Mozilla Thunderbird, Mac OS X Mail, you can import the exported CSV files to these email applications. In most cases, the transition is implemented through CSV files.

Method 1. The Best Way to Export Outlook Contacts to a CSV File

The best way to export Outlook contacts to CSV is to use Cisdem ContactsMate, a contacts management tool. It can be used to export Outlook contacts to 9 file formats including CSV (Outlook), CSV, vCard, Excel, Pages, Numbers, Html, Docx, TXT. 

Exporting contacts from Outlook to .csv file by this contacts management tool is straightforward and fast, and you only need 5 steps to finish the export process. This method applies to Mac.

5 Easy Steps to Export Outlook Contacts to CSV

Step 1. Download and run the application on your Mac. 

Free Download 

export outlook contacts to csv via contactsmate step 1

Step 2. Click “Add Account” at the top left, select Exchange and sign in.

In the Internet Accounts list, choose Exchange and sign in using your Outlook account.

export outlook contacts to csv via contactsmate step 2

Step 3. Check the box next to Contacts. 

Select the Apps that you want to use with Outlook account, tick the Contacts box and click Done.

export outlook contacts to csv via contactsmate step 3

Step 4. Quit and relaunch the program.

Quit and reopen this App, your Outlook contacts are uploaded to this contacts manager.

export outlook contacts to csv via contactsmate step

Step 5. Export contacts to CSV (Outlook) format.

Choose the Outlook Group and right-click Export. In the pop-up window, select “CSV(Outlook)” as the target format, and click Save.

export outlook contacts to csv via contactsmate step 5

After these five simple steps, your Outlook contacts are exported to a CSV file.

Why is This the Best Way to Convert Outlook Contacts to CSV?

1. Get a unique and special CSV(Outlook) format with Good layout.

The CSV(Outlook) format in Cisdem ContactsMate is specially designed for exporting Outlook contacts. Therefore, the layout of exported CSV(Outlook) file is much better than downloaded by the built-in export feature in Outlook.

Compare the two screenshots:

The first screenshot is a CSV file downloaded via Cisdem ContactsMate with good layout.

contactsmate export outlook contacts to csv with good layout

The second screenshot is a CSV file downloded by manual method with many blank spaces.

export by manual steps with many blank spaces

2. Users can define the contacts to be exported.

For the built-in export feature in Outlook, you cannot decide which contacts are downloaded as you need. In contrast, Cisdem ContactsMate allows you to export the contacts you selected, export a group contacts, or export all Outlook contacts. Anyway, it’s up to you.

  • Export selected Outlook contacts to CSV file

export selected contacts to csv

  • Export a group Outlook contacts to CSV file

export a group contacts to csv

  • Export all Outlook contacts to CSV file

export all contacts to csv

3. Export a filtered contacts fields.

Usually, the default contacts fields of exported CSV file contain a lot of things: name, address, city, company, title, business phone, home phone, mobile phone, birthday, email, fax and so on. 

What if you only need some of them? Cisdem ContactsMate helps you to export as you need. You can decide what kind of contacts information are exported. 

> In step 5 above, in Field section, choose Custom Fields, and click the setting icon button.

export a filtered contacts fields 1

> Move the contacts fields you need to the right column.

export a filtered contacts fields

Bonus Tips of Using Cisdem Contacts to Download CSV File from Outlook

#1. Backup Outlook Contacts with 1 click

One of the reason you export Outlook Contacts to CSV is to backup Outlook Contacts. Actually, Cisdem ContactsMate provides a great place to backup Outlook contacts easily and safely. 

Every time you backup the contacts information, it will generate a data version. Every version will be automatically named by the exact time you made the backup. This is the easiest and most convenient way to make sure your contacts are always backed up.

Go straight to the following steps to make a safe backup of Outlook contacts.

1. Launch the program. Click “Cisdem ContactsMate” in the menu and go to “Preferences”.

backup outlook contacts step 1

2. Select “Backup & Restore”, choose “Exchange” in the left side, and Click on “Backup”. Then, all your contacts from Outlook are saved. Similarly, you can backup contacts from Google, iCloud and Facebook.

backup outlook contacts step 2

#2. Transfer Outlook Contacts to other email platforms directly

Some people export Outlook contacts to CSV because they want to transfer Outlook contacts to Gmail or different email services.

In fact, Cisdem ContactsMate provides a direct way to migrate Outlook Contacts to Gmail or other email platforms quickly. You don’t need to export Outlook contacts to CSV, and then import CSV to other email accounts.

1. Click “Add Account” at the top left to add a different email platform. Here I take Gmail as an example.

2. Select Google and sign in using your Gmail account. And check the box next to Contacts.

transfer outlook contacts to other apps

3. Quit and relaunch the application. Your Gmail contacts are uploaded to this contacts manager.

4. Select the contacts from Google Group or select All, move them to Exchange Group with a drag and drop.

transfer outlook contacts to other apps 2

#3. Remove duplicate contacts intelligently and quickly

When you try to migrate Outlook contacts to other email platforms, duplicate contacts might be generated. It is easy to remove and merge duplicate contacts with the help of Cisdem ContactsMate. 

1. Launch the program and click Scan in the top menu.

scan duplicate contacts

2. After several seconds, the scanning result will be listed. Select Duplicate name or Exact duplicate contacts, click “Delete duplicate contacts” or “Ignore” under the solution, and click Fix All.

remove duplicate contacts

This feature is really amazing. You can fix duplicate contacts very quickly.

Method 2. Export Outlook contacts to CSV manually

Things You Need to Know Before Exporting Outlook Contacts to CSV Manually

Comparing with using a contacts tool, exporting Outlook contacts to CSV manually is complicated. To save your time, we collect some key points that you need to know at first. 

1. Different versions of Outlook need different steps.

For different Outlook versions, the steps used to export Outlook contacts to CSV are different. So, it is very important for you to figure out what version of Outlook you are using.

In this article, the steps to copy Outlook contacts to CSV for the Outlook versions below are introduced:

  • Outlook 2010
  • Outlook 2013, Outlook 2016, Outlook 2019
  • The web platform, Outlook.com

If you make a mistake on your Outlook version, you will not export Outlook contacts to CSV successfully.

2. By taking manual steps, you won’t get a nicely-formatted CSV file as you expected.

Exporting Outlook contacts to CSV manually is not an easy thing. One of the biggest disadvantage is that, the exported CSV file is totally a big mess. 

There are a lot of empty cells. Every line has dozens of items and you have to move your mouse to right to see the whole data. It takes you hours to adjust the CSV file. 

export to csv manually

3. You may export incomplete data by manual method.

Some users who manually export Outlook contacts to CSV said that the exported data is incomplete. In the exported CSV file, some information is missing. I must remind you that the built-in export feature in Outlook is not powerful. Remember to check if the information exported is complete.

4. Repeating the export process leads to duplicate contacts.

The reason why most of people export Outlook contacts to CSV is that they want to upload contacts to other programs, like Gmail, Yahoo.

As long as new contacts are added to your Outlook account, you may repeat the export process all the time to migrate the new contacts to your preferred email platforms.

By doing so, duplicate contacts are definitely generated. Duplicate contacts are always annoying and intolerable, especially for these who want to keep their contacts organized.

Export Outlook 2010 Contacts to CSV Manually

1. Open Outlook 2010. Go to File menu.

outlook 2010 export contacts to csv step 1

2. Go to options.

outlook 2010 export contacts to csv step 2

3. In the new window, click Advanced tab.

outlook 2010 export contacts to csv step 3

4. Under the Export section, click Export.

outlook 2010 export contacts to csv step 4

5. In “Import and Export Wizard”, select “Export to a file” option, and click Next.

outlook 2010 export contacts to csv step 5

6. Choose Comma Separated Values (Windows) in the list and then click Next.

outlook 2010 export contacts to csv step

7. Select a folder that you plan to export from. To export all contacts, just click on “Contacts”, and then click Next.

outlook 2010 export contacts to csv step 7

8. Click Browse and find a destination folder to store the CSV file. Type a name for the file. Then click OK.

outlook 2010 export contacts to csv step

9. In the Export to a File window, click Next.

10. Click Finish to start the exporting process. Then, the CSV file will be downloaded to your destination folder on your computer.

outlook 2010 export contacts to csv step 10

Export Outlook Contacts of Newer Versions to CSV manually (including Outlook 2013, Outlook 2016, and Outlook 2019)

1. In Outlook 2013, Outlook 2016, Outlook 2019, click the File tab.

outlook newer version export contacts to csv step 1

2. Select Open & Export and go to Import/Export.

outlook newer version export contacts to csv step 2

3. In Import and Export Wizard, select Export to a file and click Next.

outlook newer version export contacts to csv step 3

4. Choose Comma Separated Values as target format, and click Next. 

outlook newer version export contacts to csv step 4

5. Select Contacts option and click Next.

outlook newer version export contacts to csv step 5

6. Name the file and click OK.

outlook newer version export contacts to csv step 6

7. Click Browse to find a location on your computer to save the file.

outlook newer version export contacts to csv step 7

8. Check the box to confirm your operation, and click Finish to start the exporting process.

outlook newer version export contacts to csv step 8

How to Export Contacts List to CSV from Outlook.com

1. Go to Outlook.com

2. Sign in to access your Outlook.

3. Click the application icon at the top left corner.

export from outlook.com step 3

4. Select People in the menu list.

export from outlook.com step 4

5. Select the contacts you need one by one or directly select All contacts.

export from outlook.com step 5

6. Click Manage in the right corner of the page. And go to Export contacts option.

export from outlook.com step 6

7. In the pop-up window, click Export to make sure you are going to export contacts from Outlook.

export from outlook.com step 7

Summary

Comparing with downloading CSV file manually, it is more efficient to use Cisdem ContactsMate to export Outlook contacts to .csv file. The export process can be finished with only 5 easy steps. The CSV(Outlook) export format is unique. What’s more, it has many awesome and fantastic features, including backup contacts with 1 click, directly migrate Outlook contacts to other Apps. 

Free Download

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Connie Wisley
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Connie has been writing for Mac productivity and utility apps since 2009. Each review and solution is based on her practical tests, she is aways energetic and trustworthy in this field.

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