How to OCR PDF to Excel for Data Extraction?

2017-06-04 21:52:48 / Posted by Connie Wisley to PDF Follow @ Connie

“I was wondering if there is any program out there that can reliably convert scanned PDF into an editable Excel on Mac. I've tried using but the words came out all out of order because it has the German word and English definition parallel to it. Can you recommend a reliable way to convert PDF to Excel?” 

As we know it is a hassle to perform data calculation or editing in PDF files. While if we converting PDF to Excel, we are able to manage, analyze and organize data in Excel documents much easier. But when talking about handling OCR PDF to Excel on Mac or Windows PC, a professional PDF OCR Software might be your best bet.

Since PDF to Excel conversions are economically significant (possibly saving hours of re-keying and checking), in this tutorial I will use 2 professional OCR tools to convert scanned PDF files or images to Excel in a simple and easy-to-use manner.

If You have Installed Adobe Acrobat

With its new Adobe Acrobat DC, Adobe products take in a large number of subscribed users again. If you have already installed Adobe Acrobat DC, OCR PDF to Excel on Mac or Windows PC with this amazing tool now. If not, try its free trial to decide if you want to invest such great money. Adobe Acrobat offers MacOS and Windows version, here we will take the Mac version to demonstrate how to convert scanned to PDF on mac.

  1.  Run Adobe Acrobat DC and open scanned PDF with Adobe
  2. Go to “Tools”, then choose “Export PDF”convert scanned pdf to excel on mac with adobe 02
  3. Choose Export format “Spreadsheet”, then Export>Choose a different folder to save the file. Your scanned PDF will be converted to Excel on macconvert scanned pdf to excel on mac with adobe 03


  • Extended features available: Edit, protect, redact, create, organize, fill, sign, etc
  • Highly accurate OCR results
  • Other supported output formats: Word, PowerPoint, Image, HTML, Text, XML


  • High cost
  • No batch conversion

If You are Looking for a Dedicated OCR PDF to Excel Converter

For professional results, a dedicated OCR PDF to Excel Converter is mandatory. If Adobe puts you off with its high price, try the alternatives. Here we pick the best OCR PDF to Excel Converter for Mac and Windows PC users respectively.

For Mac Users

Cisdem PDF OCR Converter is the ideal solution to OCR PDF and images to a fully formatted Excel on mac, available for editing or calculation. It retains the original table’s row and column structure allowing you to easily format and manipulate numerical data from a price-list, or analytic report. In addition, Cisdem PDF Converter OCR can batch export native and scanned PDFs into 16 formats, with over 200 languages supported. Even, it supports to create PDF, secure PDF, unlock PDF and customize PDF size&quality on mac.

Free Download

Step 1. Launch and upload your scanned PDF

After you download the program, launch it on your computer, go to "Converter", then click “+” or drag&drop to add your scanned PDF into the program.

convert scanned pdf to excel on mac 01

Step 2. Prepare for OCR PDF to Excel on Mac

First, turn the OCR button ON to get OCR ready. Choose the page range that you want to convert to Excel on Mac. Don’t forget to select the output format as Excel before OCR PDF to Excel on mac.

convert scanned pdf to excel on mac 02

Step 3.OCR PDF to Excel on Mac

Click "Convert” to start OCR PDF to Excel on mac. The conversion status bar will indicate a successful conversion. Find the Excel file in output folder.


  • Highly accurate OCR results
  • Bach conversion
  • Total 16 output formats
  • Extended features: Create PDF, Protect PDF, Unprotect PDF and Compress PDF


  • Cannot edit scanned PDF within the program

For Windows PC Users

Readiris 16 for Windows is the most popular OCR software to convert any PDF, images and document into editable formats on Windows. Its powerful OCR engine greatly enhances the accuracy and precision of OCR results. Beside, you can create indexed PDFs out from Word, Excel and PowerPoint files, even manipulate PDF file, like protecting, compressing, organizing PDF pages, merging, etc.

  1. Run Readiris 16 for Windows on your computer
  2. Go to Home>From File or Scanner to upload scanned PDF for conversionconvert scanned pdf to excel on windows
  3. Choose output as Excel. Your scanned PDF will be converted into Excel on Windowsconvert scanned pdf to excel on windows 02


  • Extended features available: create and manipulate PDF files
  • Highly accurate OCR results
  • Import from scanner


  • No batch conversion

If You Want to OCR PDF to Excel for Free

Well, if you are looking for some free solution to ocr scanned PDF to Excel, online OCR programs may meet your needs.

Final Words

No matter you have installed Adobe or not, you can have a try on the professional PDF OCR Software, with the feature to convert scanned PDF to various editable formats on Mac or Windows PC, this tool won’t let you down on conversion status and easy operations.

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6 Comments Leave a Reply

  • Dana

    It is really convenient to edit the table within the program, saves time.

    3 years ago REPLY
  • Evan

    It can extract the table from even scanned file, amazing, i don't have to re-type another complicate table any more, just save it as in excel.

    3 years ago REPLY
  • Donovan

    Thank you for your blog article.Thanks Again. Fantastic.

    3 years ago REPLY
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    4 years ago REPLY

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    4 years ago REPLY
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    4 years ago REPLY