How to Use Bluebeam OCR and Fixes When Not Working

Rosa Reyes
time November 10, 2022 Preview 11.4K
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The Bluebeam OCR (optical character recognition) tool can transform scanned PDF files into searchable and editable files. This OCR tool is available in Bluebeam Revu, a software program to create, markup and edit PDFs. Our article will show you how to use Bluebeam OCR, and what to do when Bluebeam OCR not working.

What is Bluebeam OCR?

Bluebeam is construction software for architects and engineers to collaborate on projects. It can create and edit PDF, markup, measure, sign and OCR files, work in real-time collaboration. It has both desktop and cloud version, called Bluebeam Revu, but only the desktop versions supports OCR.

Bluebeam Revu has 3 editions: Basics for $240/year, Complete for $400/year and Core for $300, all contain the OCR function.

In the following table, you will find OCR availability info for each Bluebeam edition:

bluebeam ocr

How to Perform OCR in Bluebeam?

This part is about how to make text searchable in Bluebeam. We can convert one or multiple scanned PDF documents to searchable PDF files, even export the data to Excel, Word, etc.

Steps to Perform Bluebeam OCR on Single PDF

  • Step 1. Launch Bluebeam Revu Basic or other desktop versions, to Open or Open Recent PDF files in Bluebeam.bluebeam ocr 01
  • Step 2. Go to Document>OCR.use bluebeam ocr 02
  • Step 3. In the OCR dialogue box, set the OCR configuration options, including language, document type, optimized for.use bluebeam ocr 03
  • Step 4. Click OK to start OCR in Bluebeam.
  • Step 5 If you want to export the file after Bluebeam OC, go to File>Export, choose the file format.use bluebeam ocr04

Steps to Perform Batch Bluebeam OCR on Multiple PDFs

  • Step 1. Run Bluebeam Revu.
  • Step 2. Go to File > Batch > OCR.  bluebeam ocr 05
  • Step 3. Add all PDF files for batch OCR
  • Step 4. Adjust OCR settings
  • Step 5. Click OK Run batch Bluebeam OCR.

Bluebeam OCR is Not Working? Fix it!

#1 Bluebeam OCR Missing/Not showing

Bluebeam does provide an OCR tool, but it is only available to desktop users. The OCR button, menu and toolbar will not show in Cloud version. Before purchasing Bluebeam Revu, it’s important to know about the key features each edition can provide.

#2 Bluebeam OCR Not Recognizing Text

To find out why Bluebeam OCR not recognizing the text in your PDF, you should go to the OCR configuration window and check if you have added the file for OCR, if you have chosen the file language without error, if you have selected page range properly, or to check if you have ticked the option to skip specific pages.

If all the configurations are set up appropriately, force quit Bluebeam and restart the OCR process to check if it works. Also, you can open the file in other viewer to make sure the file is not corrupted, if yes, you have to repair it first.

#3 Pages Automatically Rotated

This is actually more of a bug than an issue. Sometimes, after you run Bluebeam OCR on multiple scanned PDF pages or scanned images, you will find that some of the pages have been rotated automatically. The fix is easy. You can rotate these pages back to the correct orientation. Another solution is to OCR your files in other software with OCR function and then continue working on them in Revu. However, an issue like this shouldn't have happened. Hopefully it will be fixed in the new version.

#4 OCR Requires Using the 64-bit Version of Revu Installed on This Operating System

This error message can appear when you try to run Bluebeam OCR on a file using Revu (32-bit) on 64-bit Windows. After you purchase and install Revu eXtreme 2017 (and above) on a computer with 64-bit Windows installed on it, you will get 64-bit and 32-bit versions of Revu. To troubleshoot, you just need to close Revu (32-bit) and use Bluebeam Revu (instead of the 32-bit version) to reopen the file.

To permanently get rid of this Bluebeam OCR error, you can set the 64-bit Revu as your default PDF viewing tool. Below is how.

  • Step 1. Launch Revu. With Revu 2017, go to Help > Administrator. With Revu 2018, go to Revu > Administrator.
  • Step 2. Select the Revu tab in the Administrator and select 64-bit as the default PDF viewing tool.
  • Step 3. Click OK so you can save the setting.

Best Bluebeam OCR Alternative for Mac or Windows 2022

In the case Bluebeam disappoint you, or you just need an eay-to-use OCR tool to make your files searchable, you can use Bluebeam OCR alternative tools. Here for Mac and Windows users, there are 2 best Bluebeam OCR alternative recommended to you.

Best Bluebeam Revu OCR Alternative for Mac

Cisdem PDF Converter OCR for Mac is an all-around OCR tool, PDF converter, PDF creator, PDF page extractor, PDF password remover and PDF compressor. Using advanced OCR technology, it can help you convert scanned (and native) PDFs and images to multiple formats.

Why Cisdem PDF Converter OCR?

  • OCR both PDF and image
  • Convert native and protected PDFs
  • Export as searchable PDF, Word, Excel, PPT, Keynote, Page, ePub, etc.
  • Advanced OCR and high quality OCR result
  • Batch OCR
  • Create PDFs (also allow merging, compressing and locking PDF output)

How to Use the Best Bluebeam OCR Alternative for Mac?

  1. Add scanned PDF documents.
    Download and install Cisdem PDF Converter OCR for Mac. Launch it. Add a PDF file by dragging and dropping. To batch OCR, just add multiple PDFs.
    Free Download
  2. Select language(s) and the export format.
    Click the language dropdown list and choose a language or a combination of languages. From the output format dropdown list, select to PDF, to Excel, or other options you need.ocr output format
  3. Adjust OCR (optional).
    This Bluebeam OCR alternative will automatically recognize and accurately mark any text, image and table in each page. It also allows you to manually OCR recognition according to your need. Clicking the setting icon, and a new window will appear. To rotate the selected page, just click the rotation button. On the right hand side, there are four buttons: Select, Mark Text, Mark Images, and Mark Tables. For example, if you want to mark a table (automatically recognized as table) as an image, just click the Mark Images button and then draw a box around the table. You can also resize the box by dragging its borders. Also, there is a zoom feature.adjust ocr recognation
  4. Start OCRing.
    Click the Convert button. Choose a location to keep your OCRed files. Click Save. The OCR will start immediately.

Best Bluebeam OCR Alternative for Windows

OmniPage can be an alternative to Bluebeam OCR on Windows. It comes in four editions: Standard, Ultimate, Server and Capture SDK. The standard edition is the most budget friendly one. You can use this Bluebeam OCR alternative to convert PDFs and images to different kinds of searchable and editable files such as Word, Excel and PowerPoint.

In addition to local files, it can also deal with files from cloud storages and online documents sites. The instructions below will show you how to use it.

  • Step 1. Open the software on your computer. Click Open File button to add a PDF file.
  • Step 2. Once the file loads up, click the Automatic button. It will perform an automatic OCR. The time it will take depends on the file size.omnipage ocr
  • Step 3. After the process is finished and click the Save to Files button. Select a place to save the file and choose a file type to save to. Click OK.

In conclusion

The Bluebeam OCR tool is one of the key features in Bluebeam Revu. The tutorial above shows you how to use it to scan your PDF documents to searchable and selectable data. If Bluebeam OCR not working, and you can not fix this problem even with our solutions, maybe it’s time to turn to other OCR software such as Cisdem PDF Converter OCR or OmniPage to do the job instead.

Rosa Reyes
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Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.

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