This article will show you how to import contacts to Gmail from Excel easily and effectively.
Available in Gmail, Google Contacts is a contact management tool from Google. It offers a number of useful features. For example, it allows you to import contacts for backup, management or other purposes. It supports importing contacts from CSV and vCard files. What if your contacts are stored on an Excel spreadsheet? Please read on.
There are two things to do.
When it comes to importing contacts from a file, Gmail only supports CSV and vCard files. If your contacts are stored in an Excel (with the extension .xlsx or .xls) file, then you need to convert the file to CSV (.csv).
You can do it with some professional Excel to CSV converter tool such as cloudconverter. This is an online document and spreadsheet converter that supports multiple files formats. It enables you to convert Excel to CSV and download the converted file freely.
You can also manually do this with Microsoft Excel or Google Sheets:
Now you can try to import your contacts.
In many cases, things can go wrong. For example, there could be missing fields (e.g. name, email address and phone numbers). Let’s find out how to successfully import contacts to Gmail from Excel.
Where does the Excel file come from? You may create a spreadsheet for your contacts manually. You may export the contacts from an email client. In either case, it’s recommended to check the header of each column in your file before the import. If a column header is not properly named, Gmail may have problems recognizing the data.
This is how you prepare your contacts file before you upload it to Gmail. You can do it in your preferred way. The instructions here aim to help you figure out how to make things more effective before you import contacts to Google Contacts from Excel.
If you already have a very organized contacts list in the first place, then things can be easy. If not, it may take a lot of copying and pasting.
The header names don’t have to be exactly the same. For example, Gmail’s default header name for the email field is “E-mail 1 - Value”, but it can also recognize “E-mail Address”. For convenience’s sake, you can directly use the default headers. Don’t delete any column in the template. As for headers/columns that you don’t need, just leave them empty.
Below are some of the column headers in the template.
If you don't do Step 6, the imported contacts won't appear in the Contacts list.
Mac users can also import contacts to Gmail from Excel using Cisdem ContactsMate, the best contact manager for Mac.
1. Download Cisdem ContactsMate and install it.
2. When you open the app for the first time, it will ask you to grant it access to your contacts. Click OK.
3. Click Add Account in the toolbar.
4. Select Google and sign in with your Gmail account.
5. Select the box next to Contacts.
6. Click the button next to the Updated contacts detected message. Now you should find Google in the sidebar.
7. Click Import in the toolbar.
8. Select the CSV file you have prepared for import. Click Open. Drag the imported contacts from Latest Import into Google in the sidebar.
ContactsMate works with contacts from Mac’s Contacts app, Gmail, iCloud, Facebook, Twitter, LinkedIn, Exchange Yahoo and more. It enables you to transfer contacts between all these sources without converting contacts formats. For example, if you want to transfer your Exchange contacts to Gmail, here you don’t need to export your contacts from Exchange then import to Gmail. With ContactsMate, just a simple drag and drop can do that. All your settings in this tool will keep up to date with your contacts systems.
This tool helps you to fix conflicting or incomplete contacts. Also detect duplicate contacts for you to delete or merge in bulk. This can make your contacts list clearer especially when you have a huge list of contacts. To do that, choose an account group then click on “Scan” on the top tool bar. After scanning, the Conflict Resolusion window will appear and show you the found duplicate and conflicting contacts. They’ll be listed in types, such as Exact Duplicate Contacts, Duplicate Name, Invalid phone number or email address, etc. Select contacts in a type then choose a desired solution.
You can successfully import contacts to Gmail from Excel with ease as long as you use the right method. I hope this article can be helpful. Gmail or Google Contacts can be used to back up and manage your contacts. The service is free and easily accessible. It’s web-based and widely compatible.
Rosa has worked in Mac software industry for more than eight years. She believes that the purpose of software is to make life better and work more productively. In addition to writing, Rosa is also an avid runner.