Cisdem PDF Converter OCR for Windows lets you convert PDFs, scanned PDFs, and images into editable and searchable formats. You can also create PDFs from other file formats and merge multiple files into a single PDF.

This guide explains how to install and activate Cisdem PDF Converter OCR, convert PDF files, recognize scanned documents with OCR, create PDFs, and merge files on Windows.

Getting Started

Download & Install

1. Download the latest version of Cisdem PDF Converter OCR for Windows.

Free Download  

2. Double-click the downloaded .exe file to launch the installer.

3. Choose an installation folder and click Next.

4. Follow the on-screen instructions and click Install.

5. When the installation is complete, click Finish to launch Cisdem PDF Converter OCR.

Tips: You can install Cisdem PDF Converter OCR on any available local drive. Choose a location with sufficient free space for the application and OCR module.

 

Activate Cisdem PDF Converter OCR

The trial version lets you try the software before purchasing. To use the full version without trial limitations, activate it with your license code.

1. Launch Cisdem PDF Converter OCR.

2. Click the key icon in the upper-right corner of the main window.

3. Copy-n-paste your license code, click Activate.

 

Convert PDF to Editable Formats

Cisdem PDF Converter OCR can convert PDF files into editable formats such as Word, Excel, PowerPoint, and other supported formats.

You can convert entire PDF documents or select specific pages to process.

 

Step 1 Add PDF Files

Open the Converter tab and add the PDF files you want to convert.

There are two ways to add files:

1. Click , select the PDF files, and click Open.
2. Drag and drop PDF files directly into the main window.

Remove Added Files

To remove a PDF from the list:

1. Select the file.
2. Click or press Delete on your keyboard.

To remove all imported files, press CTRL+A to select all the added files, Click or press Delete on your keyboard.

 

Tips: If the PDF is password-protected, click the password icon on the thumbnail and enter its open password before converting it.

 

Step 2 Select Pages to Convert

By default, Cisdem PDF Converter OCR converts all pages.

To convert only specific pages:

1. Select Range.
2. Enter the page numbers you want to convert.
3. Separate individual page numbers with commas.

For example:

• 1,3,5 converts pages 1, 3, and 5.
• 1-5 converts pages 1 through 5.
• 1-3,8,10-12 converts multiple page ranges.

Tip: Use page ranges when you only need specific pages from a large PDF. This can help reduce unnecessary processing.

 

Step 3 Choose an Output Format

Select the desired output format from the Output Format menu.

Choose the format that best matches how you plan to use the converted document.

For example:

• DOCX for editing text in Microsoft Word
• XLSX for working with tables and spreadsheet data
• PPTX for editing presentations

 

Adjust Conversion Settings

Click next to the output format to access advanced conversion options.

Layout Settings

You can choose whether to prioritize text recognition or page layout.

• Text Recognition — prioritizes extracting text accurately for editing.
• Page Layout — prioritizes preserving the original appearance and layout of the PDF.

Choose the option based on your needs.

OCR Settings

Enable OCR when the source PDF contains scanned or image-based pages.

After enabling OCR:

1. Select the appropriate OCR language.
2. If the OCR module has not been installed, a prompt will appear.
3. Click OK to download and install the OCR module.

Tip: Selecting the correct OCR language can improve recognition accuracy, especially for documents containing non-English text.

 

Step 4 Start the Conversion

1. Click to select where you want to save the converted file.
2. Click to start processing.

When the conversion is complete, click the corresponding or to locate the converted file.

 

Convert Scanned PDF and Images with OCR

A scanned PDF is usually made up of page images rather than actual text. As a result, you may not be able to select, copy, or edit the text directly.

Cisdem PDF Converter OCR uses Optical Character Recognition (OCR) to recognize text in scanned PDFs and images and convert it into searchable or editable content.

You can use OCR to:

• Make scanned PDFs searchable.
• Extract text from scanned documents.
• Convert scanned PDFs to editable Word documents.
• Convert scanned documents into other supported formats.
• Create searchable PDFs from scanned files.

 

Step 1 Add Scanned PDFs or Images

Open the Converter tab and add the scanned PDF or image files you want to process.

You can either:

• Click and select the files.
• Drag and drop the files into the main window.

 

Step 2 Install the OCR Module

When a scanned PDF or image is detected, Cisdem PDF Converter OCR will prompt you to download the OCR module if it has not been installed.

Click OK in the prompt to download and install the OCR module automatically.

Once installation is complete, you can use OCR to recognize text in scanned PDFs and images.

 

Step 3 Select the Pages to Process

If you only want to recognize specific pages:

1. Select Range.
2. Enter the page numbers or page ranges you want to process.

To process the entire document, leave the page range unchanged.

Step 4 Choose the Output Format

Select the output format based on your needs.

For example:

• Choose OCR PDF to create a searchable PDF.
• Choose DOCX to create an editable Word document.
• Choose XLSX when working with tables or spreadsheet data.
• Choose another supported format when appropriate.

 

Step 5 Select the OCR Language

By default, Cisdem PDF Converter OCR automatically detects the languages used in the document. If the detected languages are incorrect or do not provide satisfactory results, click  and manually select the appropriate languages.

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Step 6 Start OCR

1. Select the output folder.
2. Click to start OCR processing.

When processing is complete, click or to locate the output file.

 

Create PDF from Other File Formats

Cisdem PDF Converter OCR can create PDF files from supported documents and images.

This feature is useful when you need to convert multiple files into PDF format or combine different file types into a PDF document.

Step 1 Add Files

Switch to the Creator tab. 

Add the files you want to convert to PDF.

You can:

1. Click and select the files.
2. Drag and drop files directly into the main window.

To remove an imported file, select it and click or press Delete.

 

Step 2 Create the PDF

1. Click and choose a save location.
2. Click

When the process is complete, click or to locate the created PDF.

 

Merge Multiple Files into One PDF

You can use the Creator tab to combine multiple supported files into one PDF.

Step 1 Add files

Add the files you want to combine by clicking or dragging and dropping them into the main window.

Step 2 Arrange the File Order

Drag and drop the files to arrange them in the order you want them to appear in the final PDF.

Step 3 Create the Merged PDF

1. Enable the Merge switch
2. Select the output folder.
3. Click to start merging the files.

When the process is complete, click Show in Explorer to locate the merged PDF.

 

Update Cisdem PDF Converter OCR

We recommend keeping Cisdem PDF Converter OCR up to date to get the latest improvements, compatibility updates, and bug fixes.

Cisdem PDF Converter OCR automatically checks for available updates when you launch the application.

You can also check for updates manually:

1. Launch Cisdem PDF Converter OCR.
2. Click the Menu icon.
3. Select Check for Updates