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How to Create a PPT from Scanned Files (PDFs or Images) That Produces the Best Results on Mac?

You may need the eye-catching photos from a digitalized magazine to add charm and radiance to your presentation, or may need the data table from an authorized financial report to share with your members for a new annual plan on your presentation, or may need the text from scanned copies to supplement your presentation…… It is not easy to create a PPT from a scanned document, especially when you want the PPT looks exactly the same as the original scanned file. However, we still find the solution for you.

Get Started!

Generally, scanned files are either in PDF or Image format. If we need to reuse the content from those scanned documents, we need to apply the OCR technology.

OCR: Optical character recognition, is the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text". 

OCR Tool: It is designed to recognize and represent the character in scanned document and translate them into electronically designated character. 

With OCR tools, we don’t need to bluntly insert the whole PDF or image into the PPT or spend lots of time on re-typing the information.

The Importance of a Professional OCR Tool

To convert a scanned PDF to editable formats, such as PPT, an OCR tool is required, particularly a professional one.

Because a professional OCR tool can:

  1. Guarantee the character recognition accuracy;
  2. Retain the layout and formatting as the original;
  3. Support various languages;
  4. Cover import format as many as possible: native, scanned PDFs and images;
  5. Support editable export format as many as possible: including but not limited to PDF, RTFD, DOCX, DOC, XLSX, PPTX, HTML, TEXT, ALTO, FB2, EPUB, ODT, PAGES,KEYNOTE, Image, etc;
  6. Process OCR fast;
  7. Be quite easy to use;
  8. Enable users to manually adjust or crop image for more accurate recognition;
  9. Provide extended features, such as recognize business card and share across icloud, mail, and so on.

And the fact that Powerpoint presentation requires high on layout and formatting even loom the importance of a professional OCR tool large.
Confused about how to choose the best professional OCR tool? No concerns, here we summarize a list for your wise decision:
Best 10 OCR Software for Mac That Well Convert Scanned Files into Editable Formats.

Note: If you have already got an Adobe Acrobat, you can perform OCR in Adobe;
If you are working on some simple and not confidential files, you can do OCR with online/free tools.

How to Create a PPT from Scanned Files while Yielding the Best Results? 

Have you chosen the best OCR tool? If not, follow me to create a PPT from scanned files with best results gained. Here, we take Cisdem OCR Wizard from the list as an example to show you the whole OCR process.

Cisdem OCRWizard is a professional desktop OCR software, allowing you to convert any scanned files or image (including the picture of business card) into searchable and editable files. You can choose output format as PDF, RTFD, DOCX, DOC, XLSX, PPTX, HTML, TEXT, ALTO, and others, more than 15 types in total) to create editable files from scanned copies.

Follow the steps to convert scanned files into nicely formatting PPT:

Step 1. Download OCR Wizard and Install.

Download Cisdem OCRWizard And then install it on Mac.

create ppt from scanned files with ocr wizard

Step 2.Import files.

Add files to OCR Wizard by clicking "Add" or directly drag&drop the file.

import files into ocrwizardStep 3. Prepare for OCR.

You imported file will be defaulted under the Preparation Mode, this process is highly recommended for you to manually adjust the file for more accurate recognition results. Also, you need to choose OCR language according to the file, change the orientation of pages etc. For more details on manually adjustment, you can check manual.

manually adjust the setting for more accurate resultsStep 4. Perform OCR

Choose“Recognize” to select document type before OCR processing. You will find each part of your imported file marked with different colorful squares. Remember to make full use of the toolbars on the interface, it allows you to improve the OCR performance.

use ocr wizard to create ppt from scanned files mac step 4

Step 5. Convert  scanned PDF to editable PPT.

Click to "Export" to save these files in PPTX. You can select page range to export. 

Useful Tip:OCR and Share Business Card
If you are working on Business Card, select “Business Card” from the down list of “Recognize", the app will automatically create a contact and fill its fields with the information recognized from the business card. Once all information updated, click the Share button to add it to Mac Contacts or share it by Mail, Message and Airdrop. 

use ocr wizard to create ppt from scanned files mac-useful tip

Last but not Least: Make Your PPT Awesome!

Once you have created a PPT from the scanned document, even the formatting and layout is retained quite well, you will need to do something to make your PPT more attractive.

  1. Talk one point at a time,you need to stay in sync with your audience and well keep control of the flow of the ppt;
  2. No paragraphs,keep your ppt neat and persuasive, paragraphs bore the audiences;
  3. Use visual elements,audience responds better to visual elements, such as images, multimedia.

make ppt awesome

  1. Pay attention to the design,Use template/customized template, font style, font, sizes, shapes, contrast and color to enhance the design of your presentation. Keep them consistent.

make ppt awesome

  1. ​Ask great questions,communicate with audience and engage them in the PPT to have a stronger impression on the information.
  2. Share your slides if possible,it is a great way to help your audience recall the content of your presentation, also a good way to encourage your audience to engage even after the PPT.

/ Posted by to OCR Software Mac Follow @ Connie

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1 Responses

  • Lily Yeun

    Great, it retains the formatting, and i don't need to manually adjust too much. In addition, it works so fast, several seconds, i get the file in good PPT.

    7 months ago REPLY

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